City of Beaufort Sealed Solicitation

Title: RFP 2020 - 106 Fabric Storm Panels for Pre-Disaster Mitigation

Deadline: 4/3/2020 2:00 PM   (UTC-05:00) Eastern Time (US & Canada)

Status: Cancelled

Solicitation Number: RFP 2020 - 106

Description:

The City of Beaufort, South Carolina, is soliciting proposals from qualified licensed manufactures and suppliers for the purchase of  removable Storm Panels for two historic buildings which are contributing structures in the Beaufort Historic District/Beaufort National Landmark Historic District.

 

This project is being funded in whole or in part by the Federal Emergency Management Agency (FEMA), Pre-Disaster Mitigation (PDM) Grant Program as authorized by the Robert T. Stafford Disaster Relief and Emergency Assistance Act. All applicable policies of FEMA, as well as state and federal legal requirements shall apply.

The RFP and additional documents may be accessed on the City’s website, www.cityofbeaufort.org under – Finance, Procurement, Current Bid Opportunities, or by contacting the Procurement Administrator 843-525-7071. 

Pre-Bid Meeting Date: 3/12/2020 11:00 AM

Pre-Bid Meeting Details: A NON-MANDATORY PRE-PROPOSAL MEETING WILL BE HELD AT 11:00 A.M. ET ON THURSDAY, MARCH 12, 2020 IN THE PLANNING CONFERENCE ROOM OF CITY HALL, LOCATED AT 1911 BOUNDARY STREET, BEAUFORT, SC 29902. ALL POTENTIAL OFFERORS ARE ENCOURAGED TO ATTEND.

Documents:

Documents as of 4/1/2020
Public Notice - RFP 2020 - 106.pdf
RFP 2020 - 106 Storm Panels.pdf
Addendum A Carnegie Window Floor Plan with Measurements.pdf
Addendum B Arsenal Windows with Summary list and measurements.pdf
Addendum C RFP 2020 106.pdf
Addendum D RFP 2020 106.pdf
Addition 1

Posted: 3/20/2020

Type of Addition: Addendum 1

Overview: Questions and answers from potential bidders.

Documents:

Addition 2

Posted: 3/30/2020

Type of Addition: Addendum C

Overview: This Addendum C to RFP 2020 – 106, Fabric Storm Panels for Pre-Disaster Mitigation is issued by the City of Beaufort Finance Department. Except as modified by this Addendum, all areas of the RFP not specifically mentioned in or affected by this Addendum shall remain unchanged. The following item has been added: Proposals can be submitted in digital pdf document format only. Hard copy proposals are not required. Send all proposals to jphillips@cityofbeaufort.org. Call Jay Phillips at (843) 525-7071 if necessary

Documents:

Addition 3

Posted: 4/1/2020

Type of Addition: Addendum D

Overview:

This Addendum No. D to RFP 2020 – 106, Fabric Storm Panels for Pre-Disaster Mitigation is issued by the City of Beaufort Finance Department. Except as modified by this Addendum No. 4, all areas of the RFP not specifically mentioned in or affected by this Addendum shall remain unchanged.
The following item has been added:
SUBMIT: One (1) portable document format (pdf) format file as an email attachment on or before 2:00 PM ET Friday, April 3, 2020. Depending upon file size limitations, a file sharing platform (i.e. Dropbox) may need to be used. After sending bids by email, bidders must send a separate email without an attachment to advise that a submission has been made. The Procurement Administrator will follow up and advise accordingly if a Dropbox submission is necessary. EMAIL ADDRESS TO: jphillips@cityofbeaufort.org, Jay Phillips, Procurement Administrator, 1911 Boundary St., Beaufort, South Carolina 29902, (843) 525-7071. INCLUDE IN SUBJECT LINE: “RFP 2020 – 106 Fabric Storm Panels for Pre-Disaster Mitigation”. A PUBLIC BID OPENING MEETING WILL BE HELD AT 2:01 PM ET ON FRIDAY, APRIL 3, 2020. ALL POTENTIAL OFFERORS ARE ENCOURAGED TO ATTEND. Due to the impact of the COVID-19 virus and the State of South Carolina Executive Order 2020-12 dated March 21, 2020 regarding “social distancing” practices, the pre-bid meeting will be conducted via ZOOM video conferencing.
Link to zoom website/conference
https://zoom.us/j/856037693?pwd=WTlwWks3WjF2bTRxbi8yMmFoaURsZz09
Meeting ID: 856 037 693, Password: 024948
All Bidders shall acknowledge receipt and acceptance of this Addendum No. 6 by signing in the space provided in the RFP Signature Page. Proposals submitted without this Addendum may be considered non-responsive.

Deadline: 4/3/2020 2:00 PM

Solicitation #: RFP 2020 - 106

Addition 4

Posted: 4/1/2020

Type of Addition: Addendum D

Overview:

This Addendum No. D to RFP 2020 – 106, Fabric Storm Panels for Pre-Disaster Mitigation is issued by the City of Beaufort Finance Department. Except as modified by this Addendum No. 4, all areas of the RFP not specifically mentioned in or affected by this Addendum shall remain unchanged.
The following item has been added:
SUBMIT: One (1) portable document format (pdf) format file as an email attachment on or before 2:00 PM ET Friday, April 3, 2020. Depending upon file size limitations, a file sharing platform (i.e. Dropbox) may need to be used. After sending bids by email, bidders must send a separate email without an attachment to advise that a submission has been made. The Procurement Administrator will follow up and advise accordingly if a Dropbox submission is necessary. EMAIL ADDRESS TO: jphillips@cityofbeaufort.org, Jay Phillips, Procurement Administrator, 1911 Boundary St., Beaufort, South Carolina 29902, (843) 525-7071. INCLUDE IN SUBJECT LINE: “RFP 2020 – 106 Fabric Storm Panels for Pre-Disaster Mitigation”. A PUBLIC BID OPENING MEETING WILL BE HELD AT 2:01 PM ET ON FRIDAY, APRIL 3, 2020. ALL POTENTIAL OFFERORS ARE ENCOURAGED TO ATTEND. Due to the impact of the COVID-19 virus and the State of South Carolina Executive Order 2020-12 dated March 21, 2020 regarding “social distancing” practices, the pre-bid meeting will be conducted via ZOOM video conferencing.
Link to zoom website/conference
https://zoom.us/j/856037693?pwd=WTlwWks3WjF2bTRxbi8yMmFoaURsZz09
Meeting ID: 856 037 693, Password: 024948
All Bidders shall acknowledge receipt and acceptance of this Addendum No. 6 by signing in the space provided in the RFP Signature Page. Proposals submitted without this Addendum may be considered non-responsive.

Deadline: 4/3/2020 2:00 PM

Documents:

Addition 5

Posted: 4/6/2020

Type of Addition: In Review

Addition 6

Posted: 4/20/2020

Type of Addition: Cancellation Information

Overview: This RFP will be resolicited due to only one bid being received.

Posted: 3/20/2020

Type of Addition: Addendum 1

Overview: Questions and answers from potential bidders.

Documents:

Posted: 3/30/2020

Type of Addition: Addendum C

Overview: This Addendum C to RFP 2020 – 106, Fabric Storm Panels for Pre-Disaster Mitigation is issued by the City of Beaufort Finance Department. Except as modified by this Addendum, all areas of the RFP not specifically mentioned in or affected by this Addendum shall remain unchanged. The following item has been added: Proposals can be submitted in digital pdf document format only. Hard copy proposals are not required. Send all proposals to jphillips@cityofbeaufort.org. Call Jay Phillips at (843) 525-7071 if necessary

Documents:

Posted: 4/1/2020

Type of Addition: Addendum D

Overview:

This Addendum No. D to RFP 2020 – 106, Fabric Storm Panels for Pre-Disaster Mitigation is issued by the City of Beaufort Finance Department. Except as modified by this Addendum No. 4, all areas of the RFP not specifically mentioned in or affected by this Addendum shall remain unchanged.
The following item has been added:
SUBMIT: One (1) portable document format (pdf) format file as an email attachment on or before 2:00 PM ET Friday, April 3, 2020. Depending upon file size limitations, a file sharing platform (i.e. Dropbox) may need to be used. After sending bids by email, bidders must send a separate email without an attachment to advise that a submission has been made. The Procurement Administrator will follow up and advise accordingly if a Dropbox submission is necessary. EMAIL ADDRESS TO: jphillips@cityofbeaufort.org, Jay Phillips, Procurement Administrator, 1911 Boundary St., Beaufort, South Carolina 29902, (843) 525-7071. INCLUDE IN SUBJECT LINE: “RFP 2020 – 106 Fabric Storm Panels for Pre-Disaster Mitigation”. A PUBLIC BID OPENING MEETING WILL BE HELD AT 2:01 PM ET ON FRIDAY, APRIL 3, 2020. ALL POTENTIAL OFFERORS ARE ENCOURAGED TO ATTEND. Due to the impact of the COVID-19 virus and the State of South Carolina Executive Order 2020-12 dated March 21, 2020 regarding “social distancing” practices, the pre-bid meeting will be conducted via ZOOM video conferencing.
Link to zoom website/conference
https://zoom.us/j/856037693?pwd=WTlwWks3WjF2bTRxbi8yMmFoaURsZz09
Meeting ID: 856 037 693, Password: 024948
All Bidders shall acknowledge receipt and acceptance of this Addendum No. 6 by signing in the space provided in the RFP Signature Page. Proposals submitted without this Addendum may be considered non-responsive.

Deadline: 4/3/2020 2:00 PM

Solicitation #: RFP 2020 - 106

Posted: 4/1/2020

Type of Addition: Addendum D

Overview:

This Addendum No. D to RFP 2020 – 106, Fabric Storm Panels for Pre-Disaster Mitigation is issued by the City of Beaufort Finance Department. Except as modified by this Addendum No. 4, all areas of the RFP not specifically mentioned in or affected by this Addendum shall remain unchanged.
The following item has been added:
SUBMIT: One (1) portable document format (pdf) format file as an email attachment on or before 2:00 PM ET Friday, April 3, 2020. Depending upon file size limitations, a file sharing platform (i.e. Dropbox) may need to be used. After sending bids by email, bidders must send a separate email without an attachment to advise that a submission has been made. The Procurement Administrator will follow up and advise accordingly if a Dropbox submission is necessary. EMAIL ADDRESS TO: jphillips@cityofbeaufort.org, Jay Phillips, Procurement Administrator, 1911 Boundary St., Beaufort, South Carolina 29902, (843) 525-7071. INCLUDE IN SUBJECT LINE: “RFP 2020 – 106 Fabric Storm Panels for Pre-Disaster Mitigation”. A PUBLIC BID OPENING MEETING WILL BE HELD AT 2:01 PM ET ON FRIDAY, APRIL 3, 2020. ALL POTENTIAL OFFERORS ARE ENCOURAGED TO ATTEND. Due to the impact of the COVID-19 virus and the State of South Carolina Executive Order 2020-12 dated March 21, 2020 regarding “social distancing” practices, the pre-bid meeting will be conducted via ZOOM video conferencing.
Link to zoom website/conference
https://zoom.us/j/856037693?pwd=WTlwWks3WjF2bTRxbi8yMmFoaURsZz09
Meeting ID: 856 037 693, Password: 024948
All Bidders shall acknowledge receipt and acceptance of this Addendum No. 6 by signing in the space provided in the RFP Signature Page. Proposals submitted without this Addendum may be considered non-responsive.

Deadline: 4/3/2020 2:00 PM

Documents:

Posted: 4/6/2020

Type of Addition: In Review

Posted: 4/20/2020

Type of Addition: Cancellation Information

Overview: This RFP will be resolicited due to only one bid being received.