Okaloosa County Sealed Solicitation

Title: East Side Parking Lot Expansion (VPS)

Deadline: 6/26/2024 3:00 PM   (UTC-06:00) Central Time (US & Canada)

Status: Deadline Expired

Solicitation Number: ITB AP 61-24

Description: The project consists of the construction of a pair of asphalt paved
parking lots and a stormwater management system (SMS) to treat and dispose of stormwater
runoff associated with the proposed site development. The larger of the two planned parking lots is
planned to encompass approximately 180,500 square feet in footprint area and be located to the
northeast of the proposed smaller parking lot, which will encompass approximately 34,750 square feet in
footprint area.

Pre-Bid Meeting Date: 6/5/2024 10:00 AM

Pre-Bid Meeting Details: Please sign up if you plan to attend the pre-bid meeting.A non-mandatory Pre-Bid Conference will be conducted in-person located at 1701 State Road 85 North, Eglin A.F.B. 32542-1498 on 2nd Floor, Conference room 1 and simultaneously through a Zoom meeting on June 5, 2024 at 10:00 a.m. (C.D.S.T.). All interested attendees must e-mail the following e-mail address for further link, login and password instructions. For further information e-mail epoole@myokaloosa.com

Documents:

Documents as of 5/24/2024
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Addition 1

Posted: 6/11/2024

Type of Addition: Addendum 1

Overview: This Addendum forms a part of the Contract Documents and modifies the original Bidding Documents as
noted below. Acknowledge receipt of this Addendum in the space provided on Page BF-1 of the Bid Forms.
Failure to do so may subject a Bidder to disqualification. This Addendum consists of 3 pages plus attachments.

Deadline: 6/26/2024 3:00 PM

Pre-Bid Meeting Date: 6/5/2024 10:00 AM

Solicitation #: ITB AP 61-24

Documents:

Addition 2

Posted: 6/19/2024

Type of Addition: Addendum 2

Deadline: 6/26/2024 3:00 PM

Solicitation #: ITB AP 61-24

Documents:

Question 1

Posted: 5/31/2024

Question: is there a bidders list available? Thank you

Response: Please see Addendum 2

Question 2

Posted: 6/5/2024

Question: Plans call for 4’ chain link fence to tie into existing, yet specs call for 7’ tall fence. Which is it?

Response: Please see Addendum 1

Question 3

Posted: 6/5/2024

Question: The fencing specifications mention a gate, but a gate is not depicted in the drawings. Please clarify.

Response: Please see Addendum 1

Question 4

Posted: 6/5/2024

Question: Grading plans C4.1 and 4.2 do not illustrate proposed grades for the new sidewalk. Contractors were also told Pond D will not require grading. Will grades or cross sections be given? The earthwork tables do not include the sidewalk alternate and the existing grades are steep, requiring significant fill.

Response: Please see Addendum 1

Question 5

Posted: 6/5/2024

Question: Precast drainage structures are typically taking 6-8 weeks to be manufactured once a contract is signed and the submittal process can begin. With construction scheduled to start August 1, and a bid date of June 26th, this will likely delay the completion of the parking lot prior to Thanksgiving.

Response: Please see Addendum 1

Question 6

Posted: 6/5/2024

Question: What is the engineers estimate for the base bid?

Response: Please see Addendum 1

Question 7

Posted: 6/10/2024

Question: What are the required document submittals for this project?

Response: Please see Addendum 1

Question 8

Posted: 6/10/2024

Question: What is the engineer estimate for this project?

Response: Please see Addendum 1

Question 9

Posted: 6/10/2024

Question: Is there a recommended manufacturer for the Bus Shelter?

Response: Please see Addendum 1

Question 10

Posted: 6/11/2024

Question: Can a Barrel Shaped Roof be used on the Bus Shelter? Please clarify Polycarbonate or Glass for the Bus Shelter Wall Panels. Will an Aluminum Structure be allowed instead of steel?

Response: Please see Addendum 2

Question 11

Posted: 6/11/2024

Question: What is the unclassified excavation that is on the Bid Schedule & what will the contractor be excavating?

Response: Please see Addendum 2

Question 12

Posted: 6/11/2024

Question:

Response: Please see Addendum 2

Question 13

Posted: 6/11/2024

Question: Will the contractor be excavating or constructing a retention pond?

Response: Please see Addendum 2

Question 14

Posted: 6/12/2024

Question: Sheet E406 shows a typical CCTV Cabinet at Light pole detail. The fiber optics noted in this detail shows Multi-Mode fiber optics. On the same sheet in the GATC cabinet layout detail it shows Single-Mode fiber optic cabling. Can we verify the type of cabling required for the installation?

Response: Please see Addendum 2

Question 15

Posted: 6/12/2024

Question: Sheet E103 shows that we are to splice onto an existing fiber optic cable. It states that the new fiber optic cable should be 48 strands between the existing manhole and the manhole that will serve the Add Alternate TNC lot. On all other sheets pertaining to fiber optics to be run to other lots, it states that it should be a 24 strand. Can we verify that the fiber count required between the first (2) handholes on sheet E103

Response: Please see Addendum 2

Question 16

Posted: 6/12/2024

Question: Sheet E406 shows a GATC cabinet layout detail. In this detail it states that the type of fiber optic connectors required are to be S.C. Is this typical for all fiber optic connections? Can we verify the type of fiber optic connections required at each termination point?

Response: Please see Addendum 2

Question 17

Posted: 6/12/2024

Question: Sheet E101 in the window for the add alternate 5 Gate Entry shows fibers 39 & 40 for a pole mounted camera that should be under the base bid. It also shows fiber strands 37-38. I am not sure what these fiber strands would be used for. Does this indicate the add alternate 5 for the gate entry?

Response: Please see Addendum 2

Question 18

Posted: 6/12/2024

Question: Would you like us to provide fiber optic patch cords for the terminations inside the cabinets or will these be provided by Camera/Security contractor? If we are to provide them, could you provide the type of connection that will be needed to interface with the SFP in the switch. This is typically an L.C. connection.

Response: Please see Addendum 2

Question 19

Posted: 6/12/2024

Question: Sheet E404 Directional bore detail. Will the bore be required to be pressure grouted with concrete as shown?

Response: Please see Addendum 2

Question 20

Posted: 6/13/2024

Question: 1. Are S-11 and S-12 to be included in the Base Bid? If so, what Bid Item should be used? 2. Due to the qualifications and small quantity, can Rip Rap and D-2 Fabric be used in place of the revetment mat in the locations shown?

Response: Please see Addendum 2

Posted: 6/11/2024

Type of Addition: Addendum 1

Overview: This Addendum forms a part of the Contract Documents and modifies the original Bidding Documents as
noted below. Acknowledge receipt of this Addendum in the space provided on Page BF-1 of the Bid Forms.
Failure to do so may subject a Bidder to disqualification. This Addendum consists of 3 pages plus attachments.

Deadline: 6/26/2024 3:00 PM

Pre-Bid Meeting Date: 6/5/2024 10:00 AM

Solicitation #: ITB AP 61-24

Documents:

Posted: 6/19/2024

Type of Addition: Addendum 2

Deadline: 6/26/2024 3:00 PM

Solicitation #: ITB AP 61-24

Documents:

Posted: 5/31/2024

Question: is there a bidders list available? Thank you

Response: Please see Addendum 2

Posted: 6/5/2024

Question: Plans call for 4’ chain link fence to tie into existing, yet specs call for 7’ tall fence. Which is it?

Response: Please see Addendum 1

Posted: 6/5/2024

Question: The fencing specifications mention a gate, but a gate is not depicted in the drawings. Please clarify.

Response: Please see Addendum 1

Posted: 6/5/2024

Question: Grading plans C4.1 and 4.2 do not illustrate proposed grades for the new sidewalk. Contractors were also told Pond D will not require grading. Will grades or cross sections be given? The earthwork tables do not include the sidewalk alternate and the existing grades are steep, requiring significant fill.

Response: Please see Addendum 1

Posted: 6/5/2024

Question: Precast drainage structures are typically taking 6-8 weeks to be manufactured once a contract is signed and the submittal process can begin. With construction scheduled to start August 1, and a bid date of June 26th, this will likely delay the completion of the parking lot prior to Thanksgiving.

Response: Please see Addendum 1

Posted: 6/5/2024

Question: What is the engineers estimate for the base bid?

Response: Please see Addendum 1

Posted: 6/10/2024

Question: What are the required document submittals for this project?

Response: Please see Addendum 1

Posted: 6/10/2024

Question: What is the engineer estimate for this project?

Response: Please see Addendum 1

Posted: 6/10/2024

Question: Is there a recommended manufacturer for the Bus Shelter?

Response: Please see Addendum 1

Posted: 6/11/2024

Question: Can a Barrel Shaped Roof be used on the Bus Shelter? Please clarify Polycarbonate or Glass for the Bus Shelter Wall Panels. Will an Aluminum Structure be allowed instead of steel?

Response: Please see Addendum 2

Posted: 6/11/2024

Question: What is the unclassified excavation that is on the Bid Schedule & what will the contractor be excavating?

Response: Please see Addendum 2

Posted: 6/11/2024

Question:

Response: Please see Addendum 2

Posted: 6/11/2024

Question: Will the contractor be excavating or constructing a retention pond?

Response: Please see Addendum 2

Posted: 6/12/2024

Question: Sheet E406 shows a typical CCTV Cabinet at Light pole detail. The fiber optics noted in this detail shows Multi-Mode fiber optics. On the same sheet in the GATC cabinet layout detail it shows Single-Mode fiber optic cabling. Can we verify the type of cabling required for the installation?

Response: Please see Addendum 2

Posted: 6/12/2024

Question: Sheet E103 shows that we are to splice onto an existing fiber optic cable. It states that the new fiber optic cable should be 48 strands between the existing manhole and the manhole that will serve the Add Alternate TNC lot. On all other sheets pertaining to fiber optics to be run to other lots, it states that it should be a 24 strand. Can we verify that the fiber count required between the first (2) handholes on sheet E103

Response: Please see Addendum 2

Posted: 6/12/2024

Question: Sheet E406 shows a GATC cabinet layout detail. In this detail it states that the type of fiber optic connectors required are to be S.C. Is this typical for all fiber optic connections? Can we verify the type of fiber optic connections required at each termination point?

Response: Please see Addendum 2

Posted: 6/12/2024

Question: Sheet E101 in the window for the add alternate 5 Gate Entry shows fibers 39 & 40 for a pole mounted camera that should be under the base bid. It also shows fiber strands 37-38. I am not sure what these fiber strands would be used for. Does this indicate the add alternate 5 for the gate entry?

Response: Please see Addendum 2

Posted: 6/12/2024

Question: Would you like us to provide fiber optic patch cords for the terminations inside the cabinets or will these be provided by Camera/Security contractor? If we are to provide them, could you provide the type of connection that will be needed to interface with the SFP in the switch. This is typically an L.C. connection.

Response: Please see Addendum 2

Posted: 6/12/2024

Question: Sheet E404 Directional bore detail. Will the bore be required to be pressure grouted with concrete as shown?

Response: Please see Addendum 2

Posted: 6/13/2024

Question: 1. Are S-11 and S-12 to be included in the Base Bid? If so, what Bid Item should be used? 2. Due to the qualifications and small quantity, can Rip Rap and D-2 Fabric be used in place of the revetment mat in the locations shown?

Response: Please see Addendum 2