Okaloosa County Sealed Solicitation
Title: Baggage Claim Expansion
Deadline: 5/3/2023 3:00 PM (UTC-06:00) Central Time (US & Canada)
Status:
Solicitation Number: ITB AP 32-23
Description: NOTICE TO RESPONDENTS
ITB AP 32-23
CONSTRUCT BAGGAGE CLAIM EXPANSION at DESTIN-FORT WALTON BEACH AIRPORT (VPS) OKALOOSA COUNTY, FLORIDA
Notice is hereby given that the Board of County Commissioners of Okaloosa County, FL, will accept
bids until May 3, 2023 at 3:00 p.m. (C.S.T.) for Construct Baggage Claim Expansion.
Okaloosa County (COUNTY) and the airport staff (AIRPORT) desire to modify the existing
baggage claim systems and construct an expansion of the baggage claim portion of the east
terminal non-secure public use areas as well as the canopy over the baggage claim load belts in the
secure area. The project will construct a baggage claim expansion with baggage claim systems,
rental car counters and offices, and airline baggage offices. The project will also renovate the
existing baggage claim portion of the east terminal. Impacts to existing airport facilities that will
be incurred include: connection to water, sewer, gas, electrical, landscaping, covered walkway,
and other airport facilities.
Funding for this project is being provided by federal funds (FAA, AIP and PFC regulated funds),
CFC regulated funds, and Airport local match funds and will be subject to all applicable County,
State and Federal requirements as determined applicable.
Interested respondents desiring consideration shall submit their response online at Vendor Registry through the link provided below:
https://vrapp.vendorregistry.com/Bids/View/BidsList?BuyerId=21d474a1-e536-4f4d-9f2c-77c3b1e3c683
A non-mandatory Pre-Bid Conference will be conducted in-person [ located at 1701 State Road 85
North, Eglin A.F.B. 32542-1498 on 2nd Floor, Conference room 1] and simultaneously through a
Zoom meeting on April 12, 2023 at 10:00 a.m. (C.S.T.). All interested attendees must e-mail the
following e-mail address for further link, login and password instructions. For further information
e-mail epoole@myokaloosa.com
Unless otherwise stipulated in the bid/proposal description, all responses must be submitted using
Vendor Registry only. No other means of submission of responses will be accepted. Responses will
be accepted by Vendor Registry until May 03, 2023 at 3:00 p.m. (C.S.T.) at which time all bids that
are timely submitted will be opened and reviewed.
The County reserves the right to award the bid to the lowest responsive respondent and to waive any
irregularity or technicality in bids received. Okaloosa County shall be the sole judge of the bid and
the resulting Agreement that is in its best interest and its decision shall be final.
For this solicitation, ITB AP 32-23, please contact:
Erin Poole,
Contracts and Leases Coordinator
epoole@myokaloosa.
Pre-Bid Meeting Date: 4/12/2023 10:00 AM
Pre-Bid Meeting Details: Please sign up if you plan to attend the pre-bid meeting. A non-mandatory Pre-Bid Conference will be conducted in-person [ located at 1701 State Road 85 North, Eglin A.F.B. 32542-1498 on 2nd Floor, Conference room 1] and simultaneously through a Zoom meeting on April 12th, 2023 at 10:00 a.m. (C.S.T.). All interested attendees must e-mail the following e-mail address for further link, login and password instructions. For further information e-mail epoole@myokaloosa.com
Documents:
| Documents as of 4/18/2023 |
|---|
| Login to view documents |
Addition 1
Posted: 4/18/2023
Type of Addition: Addendum 1
Overview: ITB AP 32-23
Construct Baggage Claim Expansion at Destin-Fort Walton Beach Airport (VPS)
Please find attached the Document and information below, for the above referenced Addendum No. 1. This Addendum is hereby made a part of the Contract Documents and Specifications of the above referenced project. All other requirements of the original Contract Documents and Specifications shall remain effective in their respective order.
The following is to clarify and provide additional information requested and questions submitted to date.
1) Last Day for Questions will be changed to April 21, 2023 (3:00 p.m. CST)
2) Pre-Bid Conference Meeting Notes & Sign-In Sheet - Attached
3) Pre-Bid Conference Slides – Attached
4) Updated General Services Insurance Requirements for Constructions - Attached
5) Item 7.2 has been changed from sixtieth day to the one hundred twentieth day.
The Bid opening remains May 3, 2023.
Deadline: 5/3/2023 3:00 PM
Pre-Bid Meeting Details: A non-mandatory Pre-Bid Conference will be conducted in-person [ located at 1701 State Road 85North, Eglin A.F.B. 32542-1498 on 2nd Floor, Conference room 1] and simultaneously through a Zoommeeting on April 12, 2023 at 10:00 a.m. (C.S.T.). All interested attendees must e-mail the followinge-mail address for further link, login and password instructions. For further information e-mailepoole@myokaloosa.com
Solicitation #: ITB AP 32-23
Documents:
Addition 2
Posted: 4/26/2023
Type of Addition: Addendum 2
Overview: Please find the attached document and information below for the above referenced Addendum 2. This Addendum is hereby made a part of the Contract Documents and Specifications of the above referenced project. All other requirements of the original Contract Documents and Specifications shall remain effective in their respective order.
Deadline: 5/3/2023 3:00 PM
Solicitation #: ITB AP 32-23
Documents:
Addition 3
Posted: 6/15/2023
Type of Addition: Award Information
Overview: JBT AeroTech Corporation 1805 W 25550 S Ogden, UT 84401
Documents:
Addition 4
Posted: 6/15/2023
Type of Addition: No Action
Addition 5
Posted: 6/15/2023
Type of Addition: In Review
Overview: The solicitation was submitted as award by accident. Please disregard the previous set to...
Question 1
Posted: 4/21/2023
Question: 1. What has changed in the drawings from the last bid 6 months ago? 2. Where is the closest temporary power connection point for a trailer on the laydown area? 3. What is the budget for this project? 4. Please clarify and or consider an allowance as it caused confusion with the EC’s. The Infax system devices. Who installed the previous system? The specs call for licensing etc. The County already has a contract with Infax. The previous time this was bid the Telecommunication/cabling providers excluded the entire Section # 275123. 5. The Daktronics display boards in the specs are outdated (from 2001) on the baggage carousels. According to the manufacturer they are not made anymore. Please provide an alternate or consider adding an allowance for this. Who supplied/installed the previous? 6. Please clarify what pavement is being replaced and how much in the rental parking area after the job is complete? Are we to only replace it if it is damaged at the end of the project? 7. Is 15 million in liability required for insurance? 8. Specs do not call for FF&E but plans show seating. Is GC to cover the seating? Please clarify manufacture and model. 9. Are temp fence and low profile FAA barricades enough for barriers at the site, or will we be required to use concrete barriers? 10. Are we allowed to use flange mounted temp fence? 11. Will temporary air be required? 12. Ductile iron pipe has a 7+ month lead time, will engineer accept plastic pipe? 13. Everyone is having a hard time getting FDOT DBE subcontractors for all projects around this entire area. They are not responding to our requests. 14. Can the AE clarify the metal panel system manufacture? The current one listed in the specs is not even made by the manufacturer that is listed. It calls for a “cladding” panel that we structall does not produce. 15. It looks like in the civil drawings you are pulling the north hydrant off the 4” potable line as opposed to the 10” line utilized by the south hydrant. Please clarify. 16. There are conflicting Limits of Liability outlined between the Okaloosa County Standard Clauses (OCDC-3) and the Contract Forms (General Services Insurance Requirements GSIR-3). Please confirm the lower insurance limits listed on OCDC-3 are the required limits for this project. 17. The first time this project was bid in 2022, Addendum 2, dated June 23, 2022, Addendum 3, dated June 29, 2022; and Addendum 5, dated July 6, 2022, responded to bidder questions. Please confirm these responses apply to this rebid. 18. Is Prosoco R Guard Air Barrier system acceptable in lieu of the sheet membrane material you are specifying. The specs are unclear on this. Usually behind the wall panels the manufacturer has a special requirement. 19. Clarify the Sysco 24 port system that is needed are we attaching to the existing? Okaloosa County has provided this on previous jobs. 20. Page CE-1-302 – decorative fence callouts: Decorative fence is called out, and the line with x’s is used to reflect its locations, but it seems like they used it in places SIDA fence is called out. Page CE-1-401, this same spot SIDA fence is shown through multiple phases, but matches the decorative fence x---x---x---x callout. 21. Please confirm that we are expanding the fence gate opening from 25.9’ to double rolling 44.5’ 22. Will Gate B1 be shut down the entire time or until we can get utilities finished? 23. Can you clarify irrigation sprinklers. Page AG-0-003 note #10 mentions sprinklers but nothing is in the drawings for this. 24. From Systems Specialists Inc. I see that the new VAV Boxes are required to come mounted to the boxes from the factory. Which controls are being mounted and I can verify if they are compatible with the existing controls and front end. 25. Please clarify column covers make and model. Are Forms and Surfaces approved? 26. I signed in on the zoom meeting for the pre bid and my information was not on the addendum.
Response: Please see Addendum 2.
Question 2
Posted: 4/21/2023
Question: Regarding modification of the existing upper-level HMI to graphically display the inbound status, will the airport entertain a much more economical approach to provide the same functionality without having to reverse engineer proprietary software?
Response: Please see Addendum 2.
Question 3
Posted: 4/21/2023
Question: 2. Can the inbound SSD be configured at the end of all three phases, or should we include three (3) separate commissioning phases (which will require additional trips and associated costs)?
Response: Please see Addendum 2.
Question 4
Posted: 4/21/2023
Question: 1. All drawings submitted must have the appropriate title on the front page and must state the applicable PGDS version for the project. Please confirm this is not required. PGDS does not apply to this SOW. 2. Support documents must include 3D AutoCAD model in “.dwg” format. Please confirm 3D modeling is not required for this project since the majority of the work occurs below 8’-0”. 3. BHSC must provide on-site mechanical and electrical, and on-call technical, PLC and software support (with the ability to remotely connect to and monitor the system), during normal operational hours for a period of 60 days starting on the date of live operations, and on-call technical support for a period of 30 days thereafter. Please confirm that 7 days of support per device is appropriate. The total of 90 days is excessive for an inbound system. 4. A complete BHS control system must be supplied as part of the work required under this contract. The control system must interface and/or control, at a minimum, the following equipment and all functionalities relevant to the equipment a. Operator Displays b. Operator Interfaces c. Queue/Gapping Conveyor Belts d. Claim Devices 1. Please confirm who provided the existing BHS (MDS/MIS/HMI) control system. 2. Please clarify if the existing system is to be modified to incorporate the proposed inbound systems or if a complete, new BHS (MDS/MIS/HMI) control system is intended to be supplied. 5. The control system must include the ability for an operator to take any diverter out of automatic, and manually control diverters for desired routing scheme from the Control Room. Please confirm this is not required. Diverters do not apply to this SOW 6. Decking requirements for Slope plate devices aren’t indicated. Please confirm the decking requirements for the slope plate carousel and who will be providing the decking. 7. Drive quantities for Slope plate devices aren’t indicated. Please confirm drive quantities per Device. 8. Drive quantities for Flat plate devices aren’t indicated. Please confirm drive quantities per Device. 9. Unless otherwise agreed to, protection for baggage handling system equipment and master control panels must be in the form of concrete and core drilled, concrete filled bollards, which must be provided by the General Contractor and coordinated with Architect. As a minimum, flange-mounted steel tube guardrail posts for protection of such equipment must be 4” X 4” square with ¼” wall thickness with steel channel cross members. 1. Please identify areas for Bollards where coordination with the GC required. The drawing package provides details of impact protection rails only. 2. Please confirm the BHSC should assume impact protection rails at load belts, inclines, and in front of flat plate load areas only. 10. Existing Upper Level system must be modified to show the new Inbound system. Each stand-alone Inbound PLC must communicate to the existing Upper Level System via Ethernet. The purpose of this SSD is to show the Inbound system in one screen. SSD must be minimum 42” flat panel LCD commercial grade monitor. Please identify who has provided the existing Upper Level System 11. Stainless Steel manufactured by: a. Bullock Fabricating, Inc. b. Or approved substitution Please confirm Claim Device Supplier can supply their own stainless. 12. Zone Faults a. Provide at minimum a 16-point dry contact output module for the purpose of zone faults. b. Zone faults must be coordinated with the Owner.c. Owner will be responsible for all connections from this point to their maintenance system. Please define Zone Faults. 13. One (1) System Status Display (SSD) must be added to show the new Inbound system separately from the Outbound system. 2. SSD must be installed in the BHS Control Room. Noted Location of Control Room not indicated in Drawing Package? 14. 5.1A-B Sequence: Please clarify this Section as it describes a ticket counter operation and a card swipe, not inbound. Card swipes are not indicated in the drawing package. Please provide an operational description for flat plates. 15. 5.2 Missing Bag Jam: Please confirm this is not required. There are no requirements for a missing bag jam on an inbound system unless tracking is required. Tracking requirements are not identified in the specification. 16. a. Motors must be equipped with an integral or separate HOA switch. b. The stations must be located such as to be able to overlook the elements which are to be controlled by the HOA station. 1) The HAND (H) position must bypass the control circuit and run the conveyor regardless of jam conditions or surrounding conveyor status. Do not bypass E-stop, overload, disconnect and other faults that are electrical by nature. 2) The OFF (O) position must stop the conveyor. 3) The AUTO (A) position must run the conveyor under normal PLC control, and must initiate the normal start up alarm sequence followed by the restarting of the conveyor if the downstream conveyors are running. Please confirm if HOA Selector Switch function can be provided through the existing MDS/MIS/HMI and eliminate the control stations. 17. MDS must be capable of generating Key Performance Indicator (KPI) dashboards to represent real time and historical data. Please confirm this is not required. If so, please identify what the existing system capabilities are and routines to create the KPI’s. 18. Test bag set must consist of “stream of commerce” representative checked bags (see PGDS Appendix D for bag weight & dimensions). The bag set must comprise the variety of types (including but not limited to: totes, carry-on sized bags, soft sided bags, golf bags, hard sided bags, garment bags, duffel bags, military-style duffel bags, gun cases, coolers, etc.) of baggage expected to be checked. The clear or alarm bags will not contain more than 30% of a similar type bag. Please confirm this is not required. PGDS does not apply to this SOW. 19. Static testing must include, but not be limited to: Bolt torque verification 2) Conveyor installation 3) Belt tension 4) Material and equipment verification 5) Electrical wiring and cabling installation 6) Control panel and control station installation 7) Network validation and certification. Please confirm Network Validation and Certification Testing is not required. 20. CLM1 appears to be in a Clockwise rotation where CLM2 appears to be in a Counter-Clockwise rotation. CLM3 and 4 are also in a Clockwise rotation. Please confirm if all devices should be in the same rotation, and if so, confirm Clockwise or Counter-Clockwise rotations are to be provided. 21. There are large white rectangles that appear to be above the public-side head end of each claim unit. Please identify what the large white rectangles are at the public-side head end of each claim unit. 22. Note 10.606 states: WALL LOCATION AND SIZE TO BE COORDINATED BHS EQUIPMENT (BY OTHERS). ARCHITECT TO PROVIDE STAINLESS CLADDING AND STAINLESS ACCESS PANELS AS REQUIRED FOR SELECTED BHS EQUIPMENT. 1.Please confirm Architect/GC will provide the stainless enclosure for the decline conveyor. 2. Please confirm BHSC to provide stainless clad conveyor from face of enclosure out to claim device feed. Please confirm intent for conveyor is to have support legs within the Architect/GC-provided stainless steel enclosure. 23. Drawing does not indicate if drives for carousel are single or dual, and their respective locations. Please confirm drive quantities per unit and confirm drive’s respective locations. 24. Catwalk is shown for CLM3 and CLM4 remote feed conveyor systems. Man-doors at catwalk are not shown at catwalk penetrating the airside/ landside wall. There are no ladders shown to access the catwalk from the floor level within the terminal side. Please identify how platform indicated in the claim ceiling above is accessed. 25. Detail section is shown from feed conveyor to claim device. Baggage discharge backstops are not shown. Please confirm Baggage discharge backstops are not required for the scope. 26. Detail is shown to have a 1” “waterfall” drop transition from conveyor to conveyor at inclines and declines. Please confirm “waterfall” drop is required. 27. Drawing Package does not indicate Control Room location for mounting of specified System Status Display (SSD)Please identify Control Room and proposed SSD location. 28. Drawing package does not indicate demising walls for existing claim replacement. Please confirm the BHSC is not responsible to provide demising walls for this work. 29. Drawing package does not indicate any existing or new signage at the existing or new claim devices. Please confirm the BHSC will not be responsible to locate or install signage.
Response: Please see Addendum 2.
Question 5
Posted: 4/21/2023
Question: Please reference section 34 77 39- 1.12 B Please confirm that the airport will provide a VPN connection.
Response: Please see Addendum 2.
Question 6
Posted: 4/21/2023
Question: Please reference section 34 77 39- Section 3.3.B (page 56) How many and where do we need to provide System Status Displays?
Response: Please see Addendum 2.
Question 7
Posted: 4/21/2023
Question: Please reference section 34 77 39- Section 3.3.B (page 56) - This section states the existing upper-level system must be modified to show the new Inbound systems. What is the current graphics package?
Response: Please see Addendum 2.
Question 8
Posted: 4/21/2023
Question: Please reference section 34 77 39- Section 1.9.A.16 (page 14) -This section lists two (2) design review meetings. Please confirm that attending these remotely is an option.
Response: Please see Addendum 2.
Question 9
Posted: 4/21/2023
Question: Please reference section 34 77 39- (page 51) -This section indicates that the BHS contractor is to match the existing outbound VFDs. What brand and model are currently being used?
Response: Please see Addendum 2.
Question 10
Posted: 4/21/2023
Question: What BHS reporting package is currently being used and what is the requirement for adding data to the existing reports if present?
Response: Please see Addendum 2.
Question 11
Posted: 4/21/2023
Question: The load sections of these new inbound systems are located in a covered outdoor location. What is the minimum acceptable NEMA classification for the new controls hardware for the new conveyors in these locations?
Response: Please see Addendum 2.
Question 12
Posted: 4/21/2023
Question: Who is responsible for the Ethernet network between the existing SCADA system network and our new inbound control systems?
Response: Please see Addendum 2.
Question 13
Posted: 4/21/2023
Question: Where does the contractor need to run a conduit in order to connect to the existing SCADA system network?
Response: Please see Addendum 2.
Question 14
Posted: 4/21/2023
Question: Should all demolished conveyor & fire doors be placed in a dumpster?
Response: Please see Addendum 2.
Question 15
Posted: 4/21/2023
Question: Should the dumpster reside in the laydown area? If not, where should it be located?
Response: Please see Addendum 2.
Question 16
Posted: 4/21/2023
Question: Are there any documents that need to be submitted with the BHS subcontractor's proposal?
Response: Please see Addendum 2.
Question 17
Posted: 4/21/2023
Question: Please confirm no PLC redundancy is required
Response: Please see Addendum 2.
Question 18
Posted: 4/21/2023
Question: From Siding contractor: Siding panels and specs are not clear clarify a manufacture and product. Structall said "This project calls for a “cladding” panel that we do not produce.
Response: Please see Addendum 2.
Question 19
Posted: 4/21/2023
Question: Mechanical Contractor Questions: 1. Sheet MD-1-103 shows removal on the mezzanine for AHU-9 that supplies the baggage claim section shown on ME1-101. A. Is the unit accessed from the roof where the chillers are located? B. Can we set a crane on the Tarmac? C. Is temporary A/C required? Please explain location of temp AHU & power. D. Do we reuse existing valve, strainers etc. or provide new hook-up? E. Please provide elevation drawings for AHU-2. F. The control sheet shows a reheat coil in AH-2. The schedule does not list a hot water coil. Please show a schedule if required. The hot water coils are in the VAV boxes. G. The AH-2 schedule shows 100% outside air yet the controls show return air duct and the EAT 81 Degrees, that shows this unit is not a 100% outside unit. H. No GPM is shown for the CW coil. 2. A. Schedule for AH-2 that is located in the Mech room calls for 316 stainless steel casings both for interior and exterior casing. B. Schedule for RTU5 & 6 located on the roof calls for 316 ss for just the interior casing. C. Should AH-2 located inside the Mech. room just have 316ss on the interior casing? 3. Detail 3 on sheet ME-5-001 shows a roof pipe support. Sheet ME1-202 shows a 3/4" condensate on the roof. Please supply a correct detail for the 3/4" pipe.
Response: Please see Addendum 2.
Question 20
Posted: 4/21/2023
Question: BHS Contractor Question: 1. Warranty Start Date: Please confirm correct warranty start date. General Provisions state that the warranty is to start at Final Acceptance, but the sample Subcontractor Warranty and the BHS Technical Specification both state that the warranty is to start at Substantial Completion of each phase. We assume that Substantial Completion is the correct start date. 2. Termination for Convenience Compensation: Please confirm whether Contractor (and subcontractors by extension) are entitled to reimbursement of additional costs, outside of the Contract Price earned to date), in the event of termination for convenience. Per Instructions to Respondents, Contractor will be paid only the Contract Price earned to the date of termination but waives all other damages; Contract Price/time may be adjusted in the event of a suspension for reasons outside of the Contractor's control. However, Std. Form of Agreement states that Contractor is also entitled to other costs as permitted by prime contract and approved by Owner plus 10% of cost of work for O/H and profit.
Response: Please see Addendum 2.
Question 21
Posted: 4/21/2023
Question: Demo Contractor: Please confirm that the exterior concrete pavement is only 16" in depth. Does is have any econo crete under it, if so what is the depth?
Response: Please see Addendum 2.
Posted: 4/18/2023
Type of Addition: Addendum 1
Overview: ITB AP 32-23
Construct Baggage Claim Expansion at Destin-Fort Walton Beach Airport (VPS)
Please find attached the Document and information below, for the above referenced Addendum No. 1. This Addendum is hereby made a part of the Contract Documents and Specifications of the above referenced project. All other requirements of the original Contract Documents and Specifications shall remain effective in their respective order.
The following is to clarify and provide additional information requested and questions submitted to date.
1) Last Day for Questions will be changed to April 21, 2023 (3:00 p.m. CST)
2) Pre-Bid Conference Meeting Notes & Sign-In Sheet - Attached
3) Pre-Bid Conference Slides – Attached
4) Updated General Services Insurance Requirements for Constructions - Attached
5) Item 7.2 has been changed from sixtieth day to the one hundred twentieth day.
The Bid opening remains May 3, 2023.
Deadline: 5/3/2023 3:00 PM
Pre-Bid Meeting Details: A non-mandatory Pre-Bid Conference will be conducted in-person [ located at 1701 State Road 85North, Eglin A.F.B. 32542-1498 on 2nd Floor, Conference room 1] and simultaneously through a Zoommeeting on April 12, 2023 at 10:00 a.m. (C.S.T.). All interested attendees must e-mail the followinge-mail address for further link, login and password instructions. For further information e-mailepoole@myokaloosa.com
Solicitation #: ITB AP 32-23
Documents:
Posted: 4/26/2023
Type of Addition: Addendum 2
Overview: Please find the attached document and information below for the above referenced Addendum 2. This Addendum is hereby made a part of the Contract Documents and Specifications of the above referenced project. All other requirements of the original Contract Documents and Specifications shall remain effective in their respective order.
Deadline: 5/3/2023 3:00 PM
Solicitation #: ITB AP 32-23
Documents:
Posted: 6/15/2023
Type of Addition: Award Information
Overview: JBT AeroTech Corporation 1805 W 25550 S Ogden, UT 84401
Documents:
Posted: 6/15/2023
Type of Addition: No Action
Posted: 6/15/2023
Type of Addition: In Review
Overview: The solicitation was submitted as award by accident. Please disregard the previous set to...
Posted: 4/21/2023
Question: 1. What has changed in the drawings from the last bid 6 months ago? 2. Where is the closest temporary power connection point for a trailer on the laydown area? 3. What is the budget for this project? 4. Please clarify and or consider an allowance as it caused confusion with the EC’s. The Infax system devices. Who installed the previous system? The specs call for licensing etc. The County already has a contract with Infax. The previous time this was bid the Telecommunication/cabling providers excluded the entire Section # 275123. 5. The Daktronics display boards in the specs are outdated (from 2001) on the baggage carousels. According to the manufacturer they are not made anymore. Please provide an alternate or consider adding an allowance for this. Who supplied/installed the previous? 6. Please clarify what pavement is being replaced and how much in the rental parking area after the job is complete? Are we to only replace it if it is damaged at the end of the project? 7. Is 15 million in liability required for insurance? 8. Specs do not call for FF&E but plans show seating. Is GC to cover the seating? Please clarify manufacture and model. 9. Are temp fence and low profile FAA barricades enough for barriers at the site, or will we be required to use concrete barriers? 10. Are we allowed to use flange mounted temp fence? 11. Will temporary air be required? 12. Ductile iron pipe has a 7+ month lead time, will engineer accept plastic pipe? 13. Everyone is having a hard time getting FDOT DBE subcontractors for all projects around this entire area. They are not responding to our requests. 14. Can the AE clarify the metal panel system manufacture? The current one listed in the specs is not even made by the manufacturer that is listed. It calls for a “cladding” panel that we structall does not produce. 15. It looks like in the civil drawings you are pulling the north hydrant off the 4” potable line as opposed to the 10” line utilized by the south hydrant. Please clarify. 16. There are conflicting Limits of Liability outlined between the Okaloosa County Standard Clauses (OCDC-3) and the Contract Forms (General Services Insurance Requirements GSIR-3). Please confirm the lower insurance limits listed on OCDC-3 are the required limits for this project. 17. The first time this project was bid in 2022, Addendum 2, dated June 23, 2022, Addendum 3, dated June 29, 2022; and Addendum 5, dated July 6, 2022, responded to bidder questions. Please confirm these responses apply to this rebid. 18. Is Prosoco R Guard Air Barrier system acceptable in lieu of the sheet membrane material you are specifying. The specs are unclear on this. Usually behind the wall panels the manufacturer has a special requirement. 19. Clarify the Sysco 24 port system that is needed are we attaching to the existing? Okaloosa County has provided this on previous jobs. 20. Page CE-1-302 – decorative fence callouts: Decorative fence is called out, and the line with x’s is used to reflect its locations, but it seems like they used it in places SIDA fence is called out. Page CE-1-401, this same spot SIDA fence is shown through multiple phases, but matches the decorative fence x---x---x---x callout. 21. Please confirm that we are expanding the fence gate opening from 25.9’ to double rolling 44.5’ 22. Will Gate B1 be shut down the entire time or until we can get utilities finished? 23. Can you clarify irrigation sprinklers. Page AG-0-003 note #10 mentions sprinklers but nothing is in the drawings for this. 24. From Systems Specialists Inc. I see that the new VAV Boxes are required to come mounted to the boxes from the factory. Which controls are being mounted and I can verify if they are compatible with the existing controls and front end. 25. Please clarify column covers make and model. Are Forms and Surfaces approved? 26. I signed in on the zoom meeting for the pre bid and my information was not on the addendum.
Response: Please see Addendum 2.
Posted: 4/21/2023
Question: Regarding modification of the existing upper-level HMI to graphically display the inbound status, will the airport entertain a much more economical approach to provide the same functionality without having to reverse engineer proprietary software?
Response: Please see Addendum 2.
Posted: 4/21/2023
Question: 2. Can the inbound SSD be configured at the end of all three phases, or should we include three (3) separate commissioning phases (which will require additional trips and associated costs)?
Response: Please see Addendum 2.
Posted: 4/21/2023
Question: 1. All drawings submitted must have the appropriate title on the front page and must state the applicable PGDS version for the project. Please confirm this is not required. PGDS does not apply to this SOW. 2. Support documents must include 3D AutoCAD model in “.dwg” format. Please confirm 3D modeling is not required for this project since the majority of the work occurs below 8’-0”. 3. BHSC must provide on-site mechanical and electrical, and on-call technical, PLC and software support (with the ability to remotely connect to and monitor the system), during normal operational hours for a period of 60 days starting on the date of live operations, and on-call technical support for a period of 30 days thereafter. Please confirm that 7 days of support per device is appropriate. The total of 90 days is excessive for an inbound system. 4. A complete BHS control system must be supplied as part of the work required under this contract. The control system must interface and/or control, at a minimum, the following equipment and all functionalities relevant to the equipment a. Operator Displays b. Operator Interfaces c. Queue/Gapping Conveyor Belts d. Claim Devices 1. Please confirm who provided the existing BHS (MDS/MIS/HMI) control system. 2. Please clarify if the existing system is to be modified to incorporate the proposed inbound systems or if a complete, new BHS (MDS/MIS/HMI) control system is intended to be supplied. 5. The control system must include the ability for an operator to take any diverter out of automatic, and manually control diverters for desired routing scheme from the Control Room. Please confirm this is not required. Diverters do not apply to this SOW 6. Decking requirements for Slope plate devices aren’t indicated. Please confirm the decking requirements for the slope plate carousel and who will be providing the decking. 7. Drive quantities for Slope plate devices aren’t indicated. Please confirm drive quantities per Device. 8. Drive quantities for Flat plate devices aren’t indicated. Please confirm drive quantities per Device. 9. Unless otherwise agreed to, protection for baggage handling system equipment and master control panels must be in the form of concrete and core drilled, concrete filled bollards, which must be provided by the General Contractor and coordinated with Architect. As a minimum, flange-mounted steel tube guardrail posts for protection of such equipment must be 4” X 4” square with ¼” wall thickness with steel channel cross members. 1. Please identify areas for Bollards where coordination with the GC required. The drawing package provides details of impact protection rails only. 2. Please confirm the BHSC should assume impact protection rails at load belts, inclines, and in front of flat plate load areas only. 10. Existing Upper Level system must be modified to show the new Inbound system. Each stand-alone Inbound PLC must communicate to the existing Upper Level System via Ethernet. The purpose of this SSD is to show the Inbound system in one screen. SSD must be minimum 42” flat panel LCD commercial grade monitor. Please identify who has provided the existing Upper Level System 11. Stainless Steel manufactured by: a. Bullock Fabricating, Inc. b. Or approved substitution Please confirm Claim Device Supplier can supply their own stainless. 12. Zone Faults a. Provide at minimum a 16-point dry contact output module for the purpose of zone faults. b. Zone faults must be coordinated with the Owner.c. Owner will be responsible for all connections from this point to their maintenance system. Please define Zone Faults. 13. One (1) System Status Display (SSD) must be added to show the new Inbound system separately from the Outbound system. 2. SSD must be installed in the BHS Control Room. Noted Location of Control Room not indicated in Drawing Package? 14. 5.1A-B Sequence: Please clarify this Section as it describes a ticket counter operation and a card swipe, not inbound. Card swipes are not indicated in the drawing package. Please provide an operational description for flat plates. 15. 5.2 Missing Bag Jam: Please confirm this is not required. There are no requirements for a missing bag jam on an inbound system unless tracking is required. Tracking requirements are not identified in the specification. 16. a. Motors must be equipped with an integral or separate HOA switch. b. The stations must be located such as to be able to overlook the elements which are to be controlled by the HOA station. 1) The HAND (H) position must bypass the control circuit and run the conveyor regardless of jam conditions or surrounding conveyor status. Do not bypass E-stop, overload, disconnect and other faults that are electrical by nature. 2) The OFF (O) position must stop the conveyor. 3) The AUTO (A) position must run the conveyor under normal PLC control, and must initiate the normal start up alarm sequence followed by the restarting of the conveyor if the downstream conveyors are running. Please confirm if HOA Selector Switch function can be provided through the existing MDS/MIS/HMI and eliminate the control stations. 17. MDS must be capable of generating Key Performance Indicator (KPI) dashboards to represent real time and historical data. Please confirm this is not required. If so, please identify what the existing system capabilities are and routines to create the KPI’s. 18. Test bag set must consist of “stream of commerce” representative checked bags (see PGDS Appendix D for bag weight & dimensions). The bag set must comprise the variety of types (including but not limited to: totes, carry-on sized bags, soft sided bags, golf bags, hard sided bags, garment bags, duffel bags, military-style duffel bags, gun cases, coolers, etc.) of baggage expected to be checked. The clear or alarm bags will not contain more than 30% of a similar type bag. Please confirm this is not required. PGDS does not apply to this SOW. 19. Static testing must include, but not be limited to: Bolt torque verification 2) Conveyor installation 3) Belt tension 4) Material and equipment verification 5) Electrical wiring and cabling installation 6) Control panel and control station installation 7) Network validation and certification. Please confirm Network Validation and Certification Testing is not required. 20. CLM1 appears to be in a Clockwise rotation where CLM2 appears to be in a Counter-Clockwise rotation. CLM3 and 4 are also in a Clockwise rotation. Please confirm if all devices should be in the same rotation, and if so, confirm Clockwise or Counter-Clockwise rotations are to be provided. 21. There are large white rectangles that appear to be above the public-side head end of each claim unit. Please identify what the large white rectangles are at the public-side head end of each claim unit. 22. Note 10.606 states: WALL LOCATION AND SIZE TO BE COORDINATED BHS EQUIPMENT (BY OTHERS). ARCHITECT TO PROVIDE STAINLESS CLADDING AND STAINLESS ACCESS PANELS AS REQUIRED FOR SELECTED BHS EQUIPMENT. 1.Please confirm Architect/GC will provide the stainless enclosure for the decline conveyor. 2. Please confirm BHSC to provide stainless clad conveyor from face of enclosure out to claim device feed. Please confirm intent for conveyor is to have support legs within the Architect/GC-provided stainless steel enclosure. 23. Drawing does not indicate if drives for carousel are single or dual, and their respective locations. Please confirm drive quantities per unit and confirm drive’s respective locations. 24. Catwalk is shown for CLM3 and CLM4 remote feed conveyor systems. Man-doors at catwalk are not shown at catwalk penetrating the airside/ landside wall. There are no ladders shown to access the catwalk from the floor level within the terminal side. Please identify how platform indicated in the claim ceiling above is accessed. 25. Detail section is shown from feed conveyor to claim device. Baggage discharge backstops are not shown. Please confirm Baggage discharge backstops are not required for the scope. 26. Detail is shown to have a 1” “waterfall” drop transition from conveyor to conveyor at inclines and declines. Please confirm “waterfall” drop is required. 27. Drawing Package does not indicate Control Room location for mounting of specified System Status Display (SSD)Please identify Control Room and proposed SSD location. 28. Drawing package does not indicate demising walls for existing claim replacement. Please confirm the BHSC is not responsible to provide demising walls for this work. 29. Drawing package does not indicate any existing or new signage at the existing or new claim devices. Please confirm the BHSC will not be responsible to locate or install signage.
Response: Please see Addendum 2.
Posted: 4/21/2023
Question: Please reference section 34 77 39- 1.12 B Please confirm that the airport will provide a VPN connection.
Response: Please see Addendum 2.
Posted: 4/21/2023
Question: Please reference section 34 77 39- Section 3.3.B (page 56) How many and where do we need to provide System Status Displays?
Response: Please see Addendum 2.
Posted: 4/21/2023
Question: Please reference section 34 77 39- Section 3.3.B (page 56) - This section states the existing upper-level system must be modified to show the new Inbound systems. What is the current graphics package?
Response: Please see Addendum 2.
Posted: 4/21/2023
Question: Please reference section 34 77 39- Section 1.9.A.16 (page 14) -This section lists two (2) design review meetings. Please confirm that attending these remotely is an option.
Response: Please see Addendum 2.
Posted: 4/21/2023
Question: Please reference section 34 77 39- (page 51) -This section indicates that the BHS contractor is to match the existing outbound VFDs. What brand and model are currently being used?
Response: Please see Addendum 2.
Posted: 4/21/2023
Question: What BHS reporting package is currently being used and what is the requirement for adding data to the existing reports if present?
Response: Please see Addendum 2.
Posted: 4/21/2023
Question: The load sections of these new inbound systems are located in a covered outdoor location. What is the minimum acceptable NEMA classification for the new controls hardware for the new conveyors in these locations?
Response: Please see Addendum 2.
Posted: 4/21/2023
Question: Who is responsible for the Ethernet network between the existing SCADA system network and our new inbound control systems?
Response: Please see Addendum 2.
Posted: 4/21/2023
Question: Where does the contractor need to run a conduit in order to connect to the existing SCADA system network?
Response: Please see Addendum 2.
Posted: 4/21/2023
Question: Should all demolished conveyor & fire doors be placed in a dumpster?
Response: Please see Addendum 2.
Posted: 4/21/2023
Question: Should the dumpster reside in the laydown area? If not, where should it be located?
Response: Please see Addendum 2.
Posted: 4/21/2023
Question: Are there any documents that need to be submitted with the BHS subcontractor's proposal?
Response: Please see Addendum 2.
Posted: 4/21/2023
Question: Please confirm no PLC redundancy is required
Response: Please see Addendum 2.
Posted: 4/21/2023
Question: From Siding contractor: Siding panels and specs are not clear clarify a manufacture and product. Structall said "This project calls for a “cladding” panel that we do not produce.
Response: Please see Addendum 2.
Posted: 4/21/2023
Question: Mechanical Contractor Questions: 1. Sheet MD-1-103 shows removal on the mezzanine for AHU-9 that supplies the baggage claim section shown on ME1-101. A. Is the unit accessed from the roof where the chillers are located? B. Can we set a crane on the Tarmac? C. Is temporary A/C required? Please explain location of temp AHU & power. D. Do we reuse existing valve, strainers etc. or provide new hook-up? E. Please provide elevation drawings for AHU-2. F. The control sheet shows a reheat coil in AH-2. The schedule does not list a hot water coil. Please show a schedule if required. The hot water coils are in the VAV boxes. G. The AH-2 schedule shows 100% outside air yet the controls show return air duct and the EAT 81 Degrees, that shows this unit is not a 100% outside unit. H. No GPM is shown for the CW coil. 2. A. Schedule for AH-2 that is located in the Mech room calls for 316 stainless steel casings both for interior and exterior casing. B. Schedule for RTU5 & 6 located on the roof calls for 316 ss for just the interior casing. C. Should AH-2 located inside the Mech. room just have 316ss on the interior casing? 3. Detail 3 on sheet ME-5-001 shows a roof pipe support. Sheet ME1-202 shows a 3/4" condensate on the roof. Please supply a correct detail for the 3/4" pipe.
Response: Please see Addendum 2.
Posted: 4/21/2023
Question: BHS Contractor Question: 1. Warranty Start Date: Please confirm correct warranty start date. General Provisions state that the warranty is to start at Final Acceptance, but the sample Subcontractor Warranty and the BHS Technical Specification both state that the warranty is to start at Substantial Completion of each phase. We assume that Substantial Completion is the correct start date. 2. Termination for Convenience Compensation: Please confirm whether Contractor (and subcontractors by extension) are entitled to reimbursement of additional costs, outside of the Contract Price earned to date), in the event of termination for convenience. Per Instructions to Respondents, Contractor will be paid only the Contract Price earned to the date of termination but waives all other damages; Contract Price/time may be adjusted in the event of a suspension for reasons outside of the Contractor's control. However, Std. Form of Agreement states that Contractor is also entitled to other costs as permitted by prime contract and approved by Owner plus 10% of cost of work for O/H and profit.
Response: Please see Addendum 2.
Posted: 4/21/2023
Question: Demo Contractor: Please confirm that the exterior concrete pavement is only 16" in depth. Does is have any econo crete under it, if so what is the depth?
Response: Please see Addendum 2.