New Mexico Highlands University Sealed Solicitation
Title: RFP 22-004 OPERATION AND MANAGEMENT OF GENE TORRES GOLF COURSE
Deadline: 5/16/2022 12:00 PM (UTC-07:00) Mountain Time (US & Canada)
Status: Awarded
Solicitation Number: 22-004
Description: New Mexico Highlands University is seeking proposals from qualified golf operators with the purpose of operating and marketing its 9-hole Gene Torres Golf Course located at 200 Mills Avenue, Las Vegas, NM 87701.
Pre-Bid Meeting Date: 5/9/2022 11:00 AM
Pre-Bid Meeting Details: A site visit will be held on Monday, May 9, 2022 at 11:00 AM. Site Visit is optional. If you are not able to attend the prescheduled Monday Site Visit, you may schedule with POC another time on either May 10, 2022 or before noon on May 11, 2022. Please inform POC via email if you request a Site Visit by Monday, 3:00PM MST for scheduling purposes. Golf Course is located at 200 Mills Avenue, Las Vegas, NM 87701. Refer to “ACCEPTANCE OF TERMS AND CONDITIONS OF RFP FORM” regarding any questions and answers.
Documents:
| Documents as of 4/27/2022 |
|---|
| RFP 22-004 Golf Course Management.pdf |
| Addendum 1 RFP 22-004 Site Visit Optional.pdf |
Addition 1
Posted: 5/11/2022
Type of Addition: Addendum - RFP 2-004-002
Overview: Questions and Answers
Solicitation #: RFP #22-004
Documents:
Addition 2
Posted: 5/11/2022
Type of Addition: Golf Course Financials
Overview: Financial Fiscal Years 2018, 2019 and 2020
Documents:
Addition 3
Posted: 5/11/2022
Type of Addition: Addendum 3 RFP 22-004-003
Overview: Additional Answers to questions
Documents:
Addition 4
Posted: 5/11/2022
Type of Addition: Addendum 22-004-04
Overview: Extension of Proposal Submittal Deadline to Monday, May 16, 2022 before noon.
Solicitation #: RFP #22-004
Documents:
Addition 5
Posted: 6/14/2022
Type of Addition: Award Information
Question 1
Posted: 5/11/2022
Question: Below are a list of the questions/points we discussed on site visit 5.9.22 that need clarification: 1) Request copies of P&L from last 3 years in business for Gene Torres GC. 2) Maintenance staff, is that budget covered under NMHU or GCMC funding? 3) Maintenance staff, are they strictly used on Golf Course or will they be shared on the NMHU campus? 4) Is there a proposed structure for Restaurant Operations and if so, what does that look like? 5) Is it a definite requirement to offer individual lessons during 1st year of operation? I would propose conducting group lessons to generate more people onsite during the 1st year of operation. 6) Should we offer group classes to NMHU during the Spring/Fall semesters? 7) Will I have access to work-study students for labor? 8) Golf Range: - Is there a mechanical golf picker available? - Is the Golf Ball machine operational - leased - owned? - Estimated # balls available for the driving range 9) Please clarify how funds are handled for retail merchandise sales. 10) Current inventory: Sell in Golf Shop, and remaining inventory sell at the end of season. 11) Golf Cart Maintenance: Batteries/Tires - who is responsible? Golf course maintenance or Golf Shop? 12) Section IV: 3. Period of Performance: 60 days & NMHU can terminate the contract? Can this be extended to 1 season? 13) Section IV: 4. Budget: What is the proposed budget? 14) Section IV: 8. Please explain this whole paragraph. I am unable to understand what you are requiring here. 15) The email I received from VendorRegistry.com is asking for the following documentation, however I am applying as an individual. • Contractors license (I am applying as individual, I do not have a contractors license) • W9 (is this needed as part of submission of RFP?) • Proof of insurance (I will obtain insurance if I am awarded the contract)
Response: Please find answers to questions 1 through 14 in document labeled Addendum 2 RFP 22-004 Questions and Answers attached to RFP in Vendor Registry. Question 15 Part 1: You do not need to provide contractors license Question 15 Part 2: W9 will be required if awarded contract after negotiations Question 15 Part 3: Proof of Insurance will be required if awarded contract after negotiations
Posted: 5/11/2022
Type of Addition: Addendum - RFP 2-004-002
Overview: Questions and Answers
Solicitation #: RFP #22-004
Documents:
Posted: 5/11/2022
Type of Addition: Golf Course Financials
Overview: Financial Fiscal Years 2018, 2019 and 2020
Documents:
Posted: 5/11/2022
Type of Addition: Addendum 3 RFP 22-004-003
Overview: Additional Answers to questions
Documents:
Posted: 5/11/2022
Type of Addition: Addendum 22-004-04
Overview: Extension of Proposal Submittal Deadline to Monday, May 16, 2022 before noon.
Solicitation #: RFP #22-004
Documents:
Posted: 6/14/2022
Type of Addition: Award Information
Posted: 5/11/2022
Question: Below are a list of the questions/points we discussed on site visit 5.9.22 that need clarification: 1) Request copies of P&L from last 3 years in business for Gene Torres GC. 2) Maintenance staff, is that budget covered under NMHU or GCMC funding? 3) Maintenance staff, are they strictly used on Golf Course or will they be shared on the NMHU campus? 4) Is there a proposed structure for Restaurant Operations and if so, what does that look like? 5) Is it a definite requirement to offer individual lessons during 1st year of operation? I would propose conducting group lessons to generate more people onsite during the 1st year of operation. 6) Should we offer group classes to NMHU during the Spring/Fall semesters? 7) Will I have access to work-study students for labor? 8) Golf Range: - Is there a mechanical golf picker available? - Is the Golf Ball machine operational - leased - owned? - Estimated # balls available for the driving range 9) Please clarify how funds are handled for retail merchandise sales. 10) Current inventory: Sell in Golf Shop, and remaining inventory sell at the end of season. 11) Golf Cart Maintenance: Batteries/Tires - who is responsible? Golf course maintenance or Golf Shop? 12) Section IV: 3. Period of Performance: 60 days & NMHU can terminate the contract? Can this be extended to 1 season? 13) Section IV: 4. Budget: What is the proposed budget? 14) Section IV: 8. Please explain this whole paragraph. I am unable to understand what you are requiring here. 15) The email I received from VendorRegistry.com is asking for the following documentation, however I am applying as an individual. • Contractors license (I am applying as individual, I do not have a contractors license) • W9 (is this needed as part of submission of RFP?) • Proof of insurance (I will obtain insurance if I am awarded the contract)
Response: Please find answers to questions 1 through 14 in document labeled Addendum 2 RFP 22-004 Questions and Answers attached to RFP in Vendor Registry. Question 15 Part 1: You do not need to provide contractors license Question 15 Part 2: W9 will be required if awarded contract after negotiations Question 15 Part 3: Proof of Insurance will be required if awarded contract after negotiations