Title: Lease Two Vehicles

Deadline: 1/13/2022 1:00 PM   (UTC-06:00) Central Time (US & Canada)

Status: Awarded

Solicitation Number: 01042022

Description: Request For Proposals (RFP)
POSTED DATE: January 4, 2022
DEADLINE: January 13, 2022, 1:00 pm


Lease Two Vehicles


Project Introduction
Barton County seeks to lease vehicles, each for a two-year (24 month) period. It is anticipated that these will be either a 2021 or 2022 model, less than 500 miles, with the capability to pull a declared weight of 12,000 pounds.

Project Requirements
#1 Desired vehicle specifications
• Year 2021 – 2022
• Less than 500 miles
• ½ ton crew cab truck
• Gas motor
• Towing package
• 4-wheel drive
• Able to pull a declared weight of 12,000 pounds
• Residual value at the end of the lease term of approximately $14,000

#2 Desired vehicle specifications
• Year 2021 – 2022
• Less than 500 miles
• Minivan
• Gas motor
• Residual value at the end of the lease term of approximately $14,000

Must include the anticipated date of vehicle delivery
Must include warranty information
Vendor may submit a bid for one or both vehicles


Project Funding Source
This expenditure could be supported, in whole or in part, by the IP19-1901 Immunization and Vaccine for Children, funded through the federal Coronavirus Response and Relief Supplemental Appropriations Act of 2021.


Project Timeline
We need the vehicle(s) as soon as possible.


Project Inquiries
Questions concerning the Request for Proposal must be submitted in writing via email or letter to:
Karen Winkelman
Health Director
1300 Kansas Ave
Great Bend, KS 67530
620.793.1902
kwinkelman@bartoncounty.org



Submission Procedures
There are two submission options for formal procurement methods.

1) Vendors may receive electronic notifications and submit bids/proposals electronically through Vendor Registry, a link found under the Procurement tab at www.bartoncounty.org.

OR

2) Bids/proposals may also be submitted via mail or courier in a sealed envelope, with the exterior marked with the Bid Number/Description, to the Barton County Clerk, 1400 Main Street, Room 202, Great Bend, KS 67530.

Barton County will not consider any bids/proposals not prepared and not submitted in accordance with the provisions hereof and may waive any informalities or reject any and all bids/proposals. Any bids/proposals may be withdrawn prior to the above scheduled time for the opening of bids or authorized postponement thereof. Any bids/proposals received after the time and date specified shall not be considered. Bids/proposals submitted after the closing date and time will be returned unopened. Bids/proposals may not be withdrawn within sixty (60) days after the actual date of the opening thereof.


Opening and Tabulation
Bids/proposals will not be opened until after the published deadline and at the time and place prescribed in the invitation. The bids/proposals must be opened publicly. Electronic bid/proposal submission software does not permit the opening prior to the published deadlines. Mailed bids/proposals will be received and date/time stamped in the County Clerk’s office.

Following the deadline, bids/proposals may be opened by the initiating Board of County Commissioners, County Administrator, or Department Head, and anyone may attend.

The County Administrator or requesting Department Head will furnish tabulation sheets to the County Commissioners. Tabulation sheets will vary depending on the type of expenditure and may include such as information about delivery, installation, project timeline, product features, warranties, etc.


Awarding Bids/Proposals
Barton County reserves the right to reject any and all bids/proposals and award in the County's best interests. Barton County will award bids/proposals only to responsible contractors possessing the ability to perform successfully under the terms and conditions of a proposed procurement. In addition, consideration will be given to such matters as contractor integrity, compliance with public policy, a record of past performance, delivery, warranty, integration, and financial and technical resources.

Bid results are available by a written request. Please send requests to the Freedom of Information Officer (FIO).

Barton County cannot enter into contracts with vendors that have been suspended or debarred from participating in contracts supported with federal funds. For contracts over $25,000 supported with federal funds, Barton County will verify that a vendor/contractor is not excluded or disqualified by either:
• Checking SAM (www.sam.gov);
• Collecting a certification from that contractor; or
• Adding a clause or condition to the cover transaction with that contractor.


False or Misleading Statements
In the opinion of Barton County, if a vendor’s bid/proposal contains false or misleading statements or references which do not support the function, attribute, capability, or condition of their company and the products and services outlined in their bid/proposal, their bid/proposal shall be rejected.


Conflicts of Interest
Barton County Commissioners, the County Administrator, Department Heads, and vendors shall list any current or potential clients or projects which may be (or cause) a conflict of interest in working for Barton County and describe the possible extent of the conflict.


Modification of Bids/Proposals
Modifications to bids/proposals already submitted will be allowed if submitted following the submission procedures before the deadline.

Documents:

• All
• Additions