Dorchester County Sealed Solicitation
Title: Printing and Mailing Services
Deadline: 7/11/2018 2:00 PM (UTC-05:00) Eastern Time (US & Canada)
Status: Awarded
Solicitation Number: 2018-1585-5501-50
Description: Dorchester County is requesting sealed proposals from qualified firms for the provision of printing and mailing services for the County's Treasurer's Department. This service will be for the printing and mailing of real estate tax notices on an annual basis and vehicle and watercraft notices on a monthly basis. Please see the attached RFP documents and contact Rebecca Dantzler at rdantzler@dorchestercountysc.gov with any questions.
Documents:
| Documents as of 6/26/2018 |
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Addition 1
Posted: 7/11/2018
Type of Addition: In Review
Overview: Six (6) proposals were received and are currently under review.
Documents:
Addition 2
Posted: 8/21/2018
Type of Addition: Award Information
Overview: Contract awarded to The Sourcing Group. Unit pricing is attached.
Documents:
Question 1
Posted: 7/2/2018
Question: Who is the current vendor providing these services and at what unit cost is the County paying for these services (not including postage)?
Response: American Solutions for Business...there is a $50.00 minimum charge per file or run. The prices below do not include fees for design or changes to designs or information: Quantity of 50,001-100,000 Print Forms (no data) $0.0423 Print Forms (Variable Data) $0.0670 Fold & Insert Process $0.0660 NCOA Processing $0.030 #10 Double Window Envelope $0.040 #9 Single Window Envelope $0.032 Quantity of 1000-3000 Fold & Insert Process $0.3350 9 1/2 x 12 Flat Window Envelope $0.0842
Question 2
Posted: 7/2/2018
Question: Since the vehicle notices are required to be mailed the same day the data is processed, when can the vendor expect to receive the data file?
Response: Typically within the first five days of the month.
Question 3
Posted: 7/2/2018
Question: References - do you require the vendor to have current references in South Carolina?
Response: South Carolina references are preferable; however, they are not necessary.
Question 4
Posted: 7/2/2018
Question: Prototype - you mention data layout/format and definition of data elements and what exactly needs to be shown on the prototype. Can you please clarify where these documents are, or are you referring to the samples provided?
Response: This is in reference to the samples. We are requesting samples be sent with your proposal. The samples included in the RFP are ones we currently use.
Question 5
Posted: 7/2/2018
Question: Are the vehicle bills 8.5 x 11?
Response: Yes
Question 6
Posted: 7/2/2018
Question: What are the envelope specs? Do you have samples of these?
Response: #10 Double Window Envelope #9 Single Window Envelope 9 1/2 x 12 Flat Window Envelope
Question 7
Posted: 7/2/2018
Question: What types of samples are you requesting to be sent with the RFP? Do you want us to submit samples of similar jobs to the county? Or, for us to create a mock-up sample of Dorchester's tax bills would resemble? Without seeing actual data the mock-up samples could be deceiving. The we receive drives the out come of the statement. If the county is requesting a "prototype" statement it would be good to get raw sample data.
Response: Please send samples of similar work.
Question 8
Posted: 7/2/2018
Question: Can you please clarify a little further regarding what is needed for the "Prototype" detailed in the evaluation section? Is the County looking for an actual mock-up created that is similar to the current samples, or is the County looking for samples of other work (similar to spec) that the vendor currently handles?
Response: Please send samples of similar work.
Question 9
Posted: 7/5/2018
Question: Is there a service not being provided to the you by your current vendor that you would like? If so, what would that service be?
Response: Our current vendor is not lacking in any service. In order to comply with our county’s procurement ordinance, this service has to be publicly, competitively solicited.
Question 10
Posted: 7/5/2018
Question: Have you had problems previously with a vendor dispatching a mailing late?
Response: No, we've had great experience with timely mailing.
Posted: 7/11/2018
Type of Addition: In Review
Overview: Six (6) proposals were received and are currently under review.
Documents:
Posted: 8/21/2018
Type of Addition: Award Information
Overview: Contract awarded to The Sourcing Group. Unit pricing is attached.
Documents:
Posted: 7/2/2018
Question: Who is the current vendor providing these services and at what unit cost is the County paying for these services (not including postage)?
Response: American Solutions for Business...there is a $50.00 minimum charge per file or run. The prices below do not include fees for design or changes to designs or information: Quantity of 50,001-100,000 Print Forms (no data) $0.0423 Print Forms (Variable Data) $0.0670 Fold & Insert Process $0.0660 NCOA Processing $0.030 #10 Double Window Envelope $0.040 #9 Single Window Envelope $0.032 Quantity of 1000-3000 Fold & Insert Process $0.3350 9 1/2 x 12 Flat Window Envelope $0.0842
Posted: 7/2/2018
Question: Since the vehicle notices are required to be mailed the same day the data is processed, when can the vendor expect to receive the data file?
Response: Typically within the first five days of the month.
Posted: 7/2/2018
Question: References - do you require the vendor to have current references in South Carolina?
Response: South Carolina references are preferable; however, they are not necessary.
Posted: 7/2/2018
Question: Prototype - you mention data layout/format and definition of data elements and what exactly needs to be shown on the prototype. Can you please clarify where these documents are, or are you referring to the samples provided?
Response: This is in reference to the samples. We are requesting samples be sent with your proposal. The samples included in the RFP are ones we currently use.
Posted: 7/2/2018
Question: Are the vehicle bills 8.5 x 11?
Response: Yes
Posted: 7/2/2018
Question: What are the envelope specs? Do you have samples of these?
Response: #10 Double Window Envelope #9 Single Window Envelope 9 1/2 x 12 Flat Window Envelope
Posted: 7/2/2018
Question: What types of samples are you requesting to be sent with the RFP? Do you want us to submit samples of similar jobs to the county? Or, for us to create a mock-up sample of Dorchester's tax bills would resemble? Without seeing actual data the mock-up samples could be deceiving. The we receive drives the out come of the statement. If the county is requesting a "prototype" statement it would be good to get raw sample data.
Response: Please send samples of similar work.
Posted: 7/2/2018
Question: Can you please clarify a little further regarding what is needed for the "Prototype" detailed in the evaluation section? Is the County looking for an actual mock-up created that is similar to the current samples, or is the County looking for samples of other work (similar to spec) that the vendor currently handles?
Response: Please send samples of similar work.
Posted: 7/5/2018
Question: Is there a service not being provided to the you by your current vendor that you would like? If so, what would that service be?
Response: Our current vendor is not lacking in any service. In order to comply with our county’s procurement ordinance, this service has to be publicly, competitively solicited.
Posted: 7/5/2018
Question: Have you had problems previously with a vendor dispatching a mailing late?
Response: No, we've had great experience with timely mailing.