Rio Rancho Public Schools Sealed Solicitation
Title: Ancillary Services
Deadline: 2/4/2021 2:00 PM (UTC-07:00) Mountain Time (US & Canada)
Status: Deadline Expired
Solicitation Number: RFP No. 2021-005-SPSV
Description:
Rio Rancho Public Schools (“RRPS”) is seeking professional
Ancillary Services for all District Schools and any programs attached to those
schools at the direction of the Executive Director of Special Services or designee. The services include
diagnostic and therapy for: diagnostician speech and language services and or
evaluations (including bilingual), occupational therapy, physical therapy, psychological services and or evaluation, assistive technology evaluation, behavioral
specialist, BCBA – Board Certified Behavior Analyst, special education
training, recreational therapist, adapted PE Teacher, Master’s level social
work, educational sign language interpreters, special education teachers
including teacher of the visually impaired and teacher of deaf and hard of
hearing, audiologist and orientation and mobility services. Selected service providers will be issued a
price agreement depicting the scope of work, deliverables and pricing
schedule.
Pre-Bid Meeting Date: 1/21/2021 10:00 AM
Pre-Bid Meeting Details: Please sign up if you plan to attend the pre-bid meeting.A non-mandatory virtual meeting has been scheduled for January 21, 2021, @ 10:00 a.m. The intent of this meeting is to discuss the submittal requirements, evaluation criteria, schedule of events and scope of work. All Offerors are encouraged to attend and ask any questions or solicit clarification. The following is the meeting access details: Meeting ID meet.google.com/qwk-ygch-daa Phone Numbers (US)+1 651-504-2247 PIN: 288 933 026#
Documents:
| Documents as of 1/28/2021 |
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PLANHOLDERS:
| Date | Company Name |
|---|---|
| 1/8/2021 1:56:40 PM | Soliant Health |
| 1/12/2021 3:56:49 PM | The PlanIt Room |
| 1/16/2021 5:59:44 AM | School Wholesale Supplies LLC |
| 1/21/2021 11:09:54 AM | Prentgraf LTD Liability CO |
| 1/27/2021 7:46:12 AM | Hope Clinical Care |
| 1/28/2021 9:56:00 AM | Hope Clinical Care |
| 1/28/2021 10:04:52 AM | EASi Therapy & Diagnostic Services, Inc. |
| 1/28/2021 11:41:14 AM | PresenceLearning, Inc. |
| 1/28/2021 9:51:57 PM | RFx Analyst, Inc. |
| 1/29/2021 9:18:43 AM | Sorenson Communications, LLC |
| 1/29/2021 10:31:33 AM | AMN Allied Services, LLC |
| 2/1/2021 3:05:39 AM | The Stepping Stones Group, LLC |
| 2/1/2021 11:34:09 AM | HealthPRO Pediatrics, LLC |
| 2/1/2021 1:51:45 PM | LSG and Associates Inc |
| 2/1/2021 2:31:01 PM | Mercer Technologies Firm |
| 2/2/2021 8:11:39 AM | Maxim Healthcare Services |
| 2/2/2021 12:31:07 PM | Soliant |
| 2/2/2021 5:24:26 PM | Vision Related Services |
| 2/3/2021 6:54:33 AM | CareStaff Partners |
| 2/3/2021 10:27:31 AM | RDH OT PC |
| 2/4/2021 12:15:56 PM | Sonrisa Therapy Services |
| 2/4/2021 12:53:33 PM | Linkup Teletherapy |
| 1/28/2024 1:40:46 PM | AMP Speech Therapy, LLC |
| 6/19/2024 6:49:52 AM | Tom Weeks |
| 8/8/2024 6:20:45 AM | Community Rehab Associates, Inc. |
Addition 1
Posted: 1/21/2021
Type of Addition: Addendum No. 1
Overview: This is in response to uploaded questions
Addition 2
Posted: 1/21/2021
Type of Addition: Addendum No. 1
Overview: This is in response to uploaded questions.
Documents:
Question 1
Posted: 1/15/2021
Question: How many providers for each service category does RRPS foresee needing?
Response: See Addenda No. 1 for RRPS response to this question.
Question 2
Posted: 1/15/2021
Question: Is it your preference for the proposing vendor to be a resident of or have an office in the state of New Mexico?
Response: See Addenda No. 1 for RRPS response to this question.
Question 3
Posted: 1/15/2021
Question: After award, will services begin the 2020-21 school year or the 2021-22 school year?
Response: See Addenda No. 1 for RRPS response to this question.
Question 4
Posted: 1/15/2021
Question: Is it the Districts intent to award to a single or multiple vendors?
Response: See Addenda No. 1 for RRPS response to this question.
Question 5
Posted: 1/15/2021
Question: What would be the average weekly hours of service?
Response: See Addenda No. 1 for RRPS response to this question.
Question 6
Posted: 1/15/2021
Question: Can you provide the names of the incumbent vendors along with approved rates?
Response: See Addenda No. 1 for RRPS response to this question.
Question 7
Posted: 1/15/2021
Question: Can the vendor incur any monetary penalties for not having a contracted provider available in a timely manner?
Response: See Addenda No. 1 for RRPS response to this question.
Question 8
Posted: 1/15/2021
Question: Would RRPS consider teletherapy services?
Response: See Addenda No. 1 for RRPS response to this question.
Question 9
Posted: 1/15/2021
Question: Would RRPS provide laptops/access to computer, as well as required materials and equipment (if applicable) to carry-out the requested services?
Response: See Addenda No. 1 for RRPS response to this question.
Question 10
Posted: 1/15/2021
Question: Would RRPS pay for mileage for travel between school sites on the same day?
Response: See Addenda No. 1 for RRPS response to this question.
Question 11
Posted: 1/19/2021
Question: 1. Who are the current vendors providing services? 2. What are the hourly bill rates by discipline? 3. Are your current vendors meeting your needs? 4. What is the anticipated number of full-time or part-time positions by discipline? 5. Do you anticipate awarding one or multiple vendors? 6. Will assigned therapists have access to therapy materials, supplies, equipment, evaluation kits, and protocols provided by your schools? 7. Will assigned therapists have access to computers/ laptops and printers provided by your schools? 8. Can pricing increase during the term of the contract? 9. Does the district reimburse for mileage for travel between schools? 10. Do you require resumes of potential contracted therapists to be included in our submission?
Response: See Addenda No. 1 for RRPS response to these questions.
Question 12
Posted: 1/25/2021
Question: At present sign language interpreting services may be provided over video, as needed. If this continues into next school year and requests are made to interpret classes for deaf students will those interpreters who provide over video interpreting services be required to be fingerprinted?
Response: This question was answered in Addenda No. 2. Please acknowledge the addenda in your response.
Question 13
Posted: 1/26/2021
Question: Question No. 1 in Addenda #1 inquired how many providers for each category RRPS was expecting and the answer indicated the need is based on vacancy. Can you provide any additional information regarding estimated projections?
Response: This question was answered in Addenda No. 2. Please acknowledge the addenda in your response.
Question 14
Posted: 1/27/2021
Question: Q - We will be bidding from outside of New Mexico and do not carry a current New Mexico license/registration. We understand that this is not required before the Feb 4th deadline however the bid specifies this is required before contract award. Do we wait until we hear back if we were chosen as a vendor or do we apply prior to hearing back?
Response: This question was answered in Addenda No. 2. Please acknowledge the addenda in your response.
Posted: 1/21/2021
Type of Addition: Addendum No. 1
Overview: This is in response to uploaded questions
Posted: 1/21/2021
Type of Addition: Addendum No. 1
Overview: This is in response to uploaded questions.
Documents:
Posted: 1/15/2021
Question: How many providers for each service category does RRPS foresee needing?
Response: See Addenda No. 1 for RRPS response to this question.
Posted: 1/15/2021
Question: Is it your preference for the proposing vendor to be a resident of or have an office in the state of New Mexico?
Response: See Addenda No. 1 for RRPS response to this question.
Posted: 1/15/2021
Question: After award, will services begin the 2020-21 school year or the 2021-22 school year?
Response: See Addenda No. 1 for RRPS response to this question.
Posted: 1/15/2021
Question: Is it the Districts intent to award to a single or multiple vendors?
Response: See Addenda No. 1 for RRPS response to this question.
Posted: 1/15/2021
Question: What would be the average weekly hours of service?
Response: See Addenda No. 1 for RRPS response to this question.
Posted: 1/15/2021
Question: Can you provide the names of the incumbent vendors along with approved rates?
Response: See Addenda No. 1 for RRPS response to this question.
Posted: 1/15/2021
Question: Can the vendor incur any monetary penalties for not having a contracted provider available in a timely manner?
Response: See Addenda No. 1 for RRPS response to this question.
Posted: 1/15/2021
Question: Would RRPS consider teletherapy services?
Response: See Addenda No. 1 for RRPS response to this question.
Posted: 1/15/2021
Question: Would RRPS provide laptops/access to computer, as well as required materials and equipment (if applicable) to carry-out the requested services?
Response: See Addenda No. 1 for RRPS response to this question.
Posted: 1/15/2021
Question: Would RRPS pay for mileage for travel between school sites on the same day?
Response: See Addenda No. 1 for RRPS response to this question.
Posted: 1/19/2021
Question: 1. Who are the current vendors providing services? 2. What are the hourly bill rates by discipline? 3. Are your current vendors meeting your needs? 4. What is the anticipated number of full-time or part-time positions by discipline? 5. Do you anticipate awarding one or multiple vendors? 6. Will assigned therapists have access to therapy materials, supplies, equipment, evaluation kits, and protocols provided by your schools? 7. Will assigned therapists have access to computers/ laptops and printers provided by your schools? 8. Can pricing increase during the term of the contract? 9. Does the district reimburse for mileage for travel between schools? 10. Do you require resumes of potential contracted therapists to be included in our submission?
Response: See Addenda No. 1 for RRPS response to these questions.
Posted: 1/25/2021
Question: At present sign language interpreting services may be provided over video, as needed. If this continues into next school year and requests are made to interpret classes for deaf students will those interpreters who provide over video interpreting services be required to be fingerprinted?
Response: This question was answered in Addenda No. 2. Please acknowledge the addenda in your response.
Posted: 1/26/2021
Question: Question No. 1 in Addenda #1 inquired how many providers for each category RRPS was expecting and the answer indicated the need is based on vacancy. Can you provide any additional information regarding estimated projections?
Response: This question was answered in Addenda No. 2. Please acknowledge the addenda in your response.
Posted: 1/27/2021
Question: Q - We will be bidding from outside of New Mexico and do not carry a current New Mexico license/registration. We understand that this is not required before the Feb 4th deadline however the bid specifies this is required before contract award. Do we wait until we hear back if we were chosen as a vendor or do we apply prior to hearing back?
Response: This question was answered in Addenda No. 2. Please acknowledge the addenda in your response.