Sealed Solicitation | Vendor Registry

City of Woodstock Sealed Solicitation

Title: RFB 2020 - 05 Elm Street Playground Construction

Deadline: 9/24/2019 2:00 PM (UTC-05:00) Eastern Time (US & Canada)

Status: Deadline Expired

Solicitation Number: 2020 - 05

Description:

The City of Woodstock, Georgia, herein referred to as the City, is accepting bids from qualified contractors for the purpose of providing services for the construction of the Elm Street Playground located at Market Street and Maple Street in Woodstock, Georgia. RFB details and document information may be found by visiting Vendor Registry. All questions must be submitted through Vendor Registry.

All responses to this RFB must be received electronically through Vendor Registry to the City of Woodstock, Georgia no later than 2:00 P.M. on September 24, 2019. Bids will be publicly opened and read aloud at 2:01 P.M. at the City of Woodstock Annex located at 12453 Highway 92, Woodstock, GA 30188. All bids will be evaluated by the City and the project will be awarded, if it is awarded, within 120 days of the bid opening.

A mandatory pre-bid meeting will be held at the City of Woodstock Chambers. The meeting will begin at the Chambers located at 8534 Main St., Woodstock, GA 30188 at 10:00 A.M., September 10, 2019. The meeting will include a site visit, as well.

Goods and services shall meet or exceed the following guidelines:

Demolition of Existing Facilities, Clearing and Grubbing, Site Erosion Control & Grading, Site Hardscape, Landscape & Irrigation, Wooden Boardwalk & Entry Plaza, Play Equipment, Safety Surface & Required CPSI Inspections, All Other Work Necessary for the Completion of the Project

Ø Work is expected to begin within 15 days after the notice to proceed has been issued and all work must be completed within 120 calendar days.

Ø The contractor is responsible for calling for utility locations prior to the start of each phase of work. It shall be the contractor’s responsibility to coordinate the work with any utility owner whom may be in conflict with the work. No claims will be considered for extra compensation.

Ø Any item which must be removed during the construction work shall be removed by the contractor. All costs shall be included in the bid. No claims will be considered for extra compensation.

Ø All traffic control shall be provided by the contractor in accordance with GDOT’s “shelf” Special Provision 150. Assistance from police officers will not be provided by the City. Post mounted traffic control signs are not required.

Ø Upon the completion of each work, any excess items which might be left over from the construction related work shall be removed and disposed of properly by the Contractor. The cost for such removal and disposal of such items will be included in the bid. No claims will be considered for extra compensation.

Ø Working hours are limited to Monday to Friday, 7:30 AM to 7:30 PM. Lane closures on non-neighborhood streets will only be permissible between the hours of 9 a.m. and 4 p.m.

Ø Contractor shall have all vehicles marked with their company name.

Ø The Contractor will attend, at the City Annex, one (1) overall contract pre-construction meeting after award of the contract.

Ø The City of Woodstock will not provide on-site restroom facilities for the contractor’s use during construction.

Ø The Contractor shall perform project housekeeping/clean-up on a daily basis. A 24-hour contact must be provided to the City of Woodstock for all issues as needed in regards to the project for any safety, signage, or other emergency as needed.

Ø The Contractor shall obtain permission from any private property owner on whose property construction equipment may be parked. Failure to obtain permission from property owners may result in citations.

Ø The awarded bidder will be required to submit Maintenance Bond valid for 12 months in the amount of the total bid.

The contractor shall be responsible for furnishing all materials, equipment, tools, transportation, supplies, labor, etc. to complete the project and shall coordinate construction dates and times with the City of Woodstock, Georgia Economic Development Director. Please note the Kompan Playground Equipment is being purchased and installed separate from this RFB.

Pricing shall be valid for a period of 120 days after the RFB submittal date. All work must be approved prior to the release of payment. All work is expected to be completed within 120 days after a notice to proceed has been issued, pending any unnatural weather occurrence. Utility conflicts and or traffic signals in road loops shall be the responsibility of the contractor if damaged.

RFB selection criteria will consist of the following:

Item	Possible Points
Experience with coordinating the installation of Kompan Playground Equipment	30
On-Site Superintendent’s/Project Manager experience with coordinating the installation of Kompan Playground Equipment	30
Experience with the installation of earthen playground berms, tunnels and rock scrambles	20
Experience with installation of wooden boardwalks	10
Price	10
Total Possible Points	100

OWNER requires a bid bond* or a certified check in the amount of five percent (5%) of the total bid to be enclosed with the bid at the time of bid opening. Check will be made payable to City of Woodstock, Georgia. The successful bidder will be required to furnish OWNER with Insurance, Workman's Compensation Insurance, and Performance and Payment Bonds* in the amount of one-hundred percent (100%) of the total bid. The awarded bidder will be required to submit Maintenance Bond valid for 12 months in the amount of the total bid.

CONTRACTORS and SUBCONTRACTORS bidding on this Project will be required to comply with all Federal, State, territorial, and local laws. The City reserves the right to accept or reject any and all bids or any or parts of a bid wherein its judgment, it will be in the best interest of the City; waive any technicalities/informalities in the RFB document and bid process; and to qualify and award any or all of this contract in any manner in which the City, acting in the sole and exclusive exercise of its discretion, deems to be in the City’s best interest. If no acceptable bid is received, the City also reserves the right to re-solicit bids, at its sole discretion.

* Surety companies executing Bonds must appear on the Treasury Department's most current list (Circular 570 as amended) and be authorized to transact business in the state where the project is located.

Pre-Bid Meeting Date: 9/10/2019 10:00 AM

Pre-Bid Meeting Details: A mandatory pre-bid meeting will begin at the City of Woodstock Chambers located at 8534 Main St., Woodstock, GA 30188 at 10:00 A.M., September 10, 2019. The meeting will include a site visit, as well.