Calhoun County Sealed Solicitation

Title: RFP#107-24 Jail Security Systems Replacement

Deadline: 8/6/2024 10:00 AM   (UTC-05:00) Eastern Time (US & Canada)

Status: In Review

Solicitation Number: RFP#107-24

Description: INTRODUCTION TO SCOPE OF WORK

3.0.1 The Calhoun County Sheriff’s Office (CCSO) is seeking proposals from interested, experienced, and qualified individuals and firms for the replacement and upgrading of the jail security systems at the Calhoun County Correctional Facility in Battle Creek, Michigan.

3.0.2 Calhoun County, Michigan’s estimated 2024 population is 133,308 and is the 17th largest county in Michigan. The Calhoun County Facility was opened in 1994. It is a Direct Supervision facility. The jail is rated for 630 inmates/detainees and employs a staff of approximately 120 and is the fifth largest jail in Michigan.

3.0.3 The project involves the installation of a new Electronic Access Control System (EAC), including jail outer door locks, jail inner door locks, jail cell door locks, controllers/transponders, and a new intercom system to enhance security and operational efficiency.

3.0.4 The total number of jail locks is 421. The total number of transponders/controllers is 42 and the total number of intercom amplifiers is 17.

3.0.5 A complete list of jail locks, controllers/transponders, and intercoms, per location, will be provided to the contractor awarded the RFP. The total number of locations is 29.

3.0.6 The new system should be similar to and/or compatible to the electronic Brinks detention lock systems. The project includes replacing the frame lock pocket to fit the new locks. The installation will require new fiber optics to each mechanical room to connect the systems together. Old controllers/transponder systems should be similar to and/or compatible with Allen Bradley Controls.

Pre-Bid Meeting Date: 6/25/2024 9:30 AM

Pre-Bid Meeting Details: Please sign up if you plan to attend the pre-bid meeting. See PART II - General Provisions, 2.1 Bidders are to enter the building using the Public Entrance, which includes going through a metal detector for security purposes. Please advise the Sheriff’s Deputies you are there to attend the pre-proposal meeting for the Jail Security System. You will be directed to the Sheriff’s Administration office for further assistance. Representatives of Calhoun County Purchasing, Calhoun County Facilities and the Calhoun County Sheriff’s Office will be present to discuss the project, bidding requirements and project sequencing requirements. Attendance at the pre-proposal meeting is strongly encouraged in order for the bidder to submit a bid.

Documents:

Documents as of 6/18/2024
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Addition 1

Posted: 6/27/2024

Type of Addition: RFP#107-24 Pre-Proposal Meeting Sign-In Sheet

Overview: Vendor sign-in sheet from the Pre-Proposal Meeting, Tuesday, June 25, 2024.

Documents:

Addition 2

Posted: 6/28/2024

Type of Addition: Addendum Number 01

Overview: TO: ALL CONTRACT BIDDERS OF RECORD
At the sole discretion of the County, this Addendum forms a part of the Contract Document and modifies the Request for Proposal dated Tuesday, June 18, 2024, with amendments and additions noted below. This Addendum consists of a total of four (4) pages.

Deadline: 7/30/2024 10:00 AM

Solicitation #: RFP#107-24

Documents:

Addition 3

Posted: 7/11/2024

Type of Addition: ADDENDUM NUMBER - 01

Overview: Q&A from RFP#107-24 Jail Security System Replacement Pre-Proposal Meeting, Tuesday, June 25, 2024


To:  ALL CONTRACT BIDDERS OF RECORD:  
At the sole discretion of the County, this Addendum forms a part of the Contract Document and modifies the Request for Proposal dated Tuesday, June 18, 2024, with amendments and additions noted in the addendum.  The Addendum consists of 1 file with a total of ninety (90) pages.

Please review the revisions to the RFP#107-24 Jail Security Systems Replacement Proposal Timetable.  Please acknowledge your receipt and understanding of the Addendum by signing and returning it with your submittal of your proposal.

Please acknowledge that you have read and understand the disclaimer for the attached screenshots of the monitors, threshold alarm count, and the transponder cabinet schematics.  All information is privileged, confidential, property of Calhoun County and solely intended for the use of submitting a proposal for RFP#107-24 Jail Security System Replacement.  Any unauthorized release, dissemination, distribution, or copying any photo, pages, and/or schematics is strictly prohibited and may result in legal action for comprising the safety and security of the Calhoun County Correctional Facility.  The signed and dated form must be included and be part of your submitted proposal for RFP#107-24 Jail Security System Replacement.

Deadline: 7/30/2024 10:00 AM

Solicitation #: RFP#107-24

Documents:

Addition 4

Posted: 7/16/2024

Type of Addition: ADDENDUM NUMBER - 02 Q& A: The Questions Due has been extended to Tuesday, July 23, 2024, 5:00 PM local time. Response to Questions Due has been extended to Tuesday, July 30, 2024 5:00 PM local time. The Proposals Due Date has been extended to Tuesday, August 6, 2024. Bid Opening is Tuesday, August 6, 2024 10:00 AM local time.

Deadline: 8/6/2024 10:00 AM

Solicitation #: RFP#107-24

Addition 5

Posted: 8/7/2024

Type of Addition: In Review

Question 1

Posted: 6/25/2024

Question: A performance bond is required, I would like to verify a bid bond is not also required?

Response: Bidders are not required to submit a Bid Bond with the Performance Bond.

Question 2

Posted: 7/2/2024

Question: 1) Please confirm that all new detention locks are to be provided with Corbin Russwin model # CR1070 Housings with 0 bitted cylinders and that Calhoun County will be pinning the I/C cores to the applicable key code. 2) Please advise if the new security hollow metal lock pockets are to be mortised into the frame like the openings in Pod F and at corridor intake door # 15 or can be surface mounted to the existing frame.

Response: 1. All locks shall be provided with Corbin Russwin cylinders. Existing cores will be reused so no pinning is necessary. 2. All locks shall be mortised into the frame like the openings in Pod F and at corridor Intake Door #15.

Question 3

Posted: 7/16/2024

Question: 1) Are the new electric locks for the project required to be solenoid operated like in Pod F or is a motor operated electric lock permitted? 2) If the electric locks need to be solenoid operated, please confirm that all the cell locks, inner and outer pod sallyport doors, rec. area door, and interview room are to be 24VDC, and all interior corridor openings are to be 120VAC.

Response: All locks shall be 24volt solenoid driven.

Question 4

Posted: 7/23/2024

Question: The intake corridor opening (#15) has a Brink model # 5026S solenoid operated lock that is 120VAC. At the time the existing AIM model #6000 lock was replaced, Calhoun County had requested the larger Brink lock at the opening. The balance of the locks that were provided in Pod F are 24VDC solenoid operated locks. Please advise if there are any other corridor openings like the intake corridor that will require the Brink 5020S x 120VAC lock. The model #5020S solenoid lock is not offered in 24VDC.

Response: All locks shall be 24 volt style lock.

Question 5

Posted: 7/23/2024

Question: The Performance Bond section states the “Contractor Awarded” will need to issue a bond, but then the bid submittal and evaluation sections seem to imply the bond should be submitted immediately? I can not get a Performance Bond ahead of the bid, that would be a bid bond, I can get a bond letter that shows we have the ability to bond the project if awarded to us. Please clarify that a performance bond is not required until the project is awarded.

Response: A Bond letter is sufficient for the proposal stage; a Performance Bond will be necessary once the project is awarded.

Posted: 6/27/2024

Type of Addition: RFP#107-24 Pre-Proposal Meeting Sign-In Sheet

Overview: Vendor sign-in sheet from the Pre-Proposal Meeting, Tuesday, June 25, 2024.

Documents:

Posted: 6/28/2024

Type of Addition: Addendum Number 01

Overview: TO: ALL CONTRACT BIDDERS OF RECORD
At the sole discretion of the County, this Addendum forms a part of the Contract Document and modifies the Request for Proposal dated Tuesday, June 18, 2024, with amendments and additions noted below. This Addendum consists of a total of four (4) pages.

Deadline: 7/30/2024 10:00 AM

Solicitation #: RFP#107-24

Documents:

Posted: 7/11/2024

Type of Addition: ADDENDUM NUMBER - 01

Overview: Q&A from RFP#107-24 Jail Security System Replacement Pre-Proposal Meeting, Tuesday, June 25, 2024


To:  ALL CONTRACT BIDDERS OF RECORD:  
At the sole discretion of the County, this Addendum forms a part of the Contract Document and modifies the Request for Proposal dated Tuesday, June 18, 2024, with amendments and additions noted in the addendum.  The Addendum consists of 1 file with a total of ninety (90) pages.

Please review the revisions to the RFP#107-24 Jail Security Systems Replacement Proposal Timetable.  Please acknowledge your receipt and understanding of the Addendum by signing and returning it with your submittal of your proposal.

Please acknowledge that you have read and understand the disclaimer for the attached screenshots of the monitors, threshold alarm count, and the transponder cabinet schematics.  All information is privileged, confidential, property of Calhoun County and solely intended for the use of submitting a proposal for RFP#107-24 Jail Security System Replacement.  Any unauthorized release, dissemination, distribution, or copying any photo, pages, and/or schematics is strictly prohibited and may result in legal action for comprising the safety and security of the Calhoun County Correctional Facility.  The signed and dated form must be included and be part of your submitted proposal for RFP#107-24 Jail Security System Replacement.

Deadline: 7/30/2024 10:00 AM

Solicitation #: RFP#107-24

Documents:

Posted: 7/16/2024

Type of Addition: ADDENDUM NUMBER - 02 Q& A: The Questions Due has been extended to Tuesday, July 23, 2024, 5:00 PM local time. Response to Questions Due has been extended to Tuesday, July 30, 2024 5:00 PM local time. The Proposals Due Date has been extended to Tuesday, August 6, 2024. Bid Opening is Tuesday, August 6, 2024 10:00 AM local time.

Deadline: 8/6/2024 10:00 AM

Solicitation #: RFP#107-24

Posted: 8/7/2024

Type of Addition: In Review

Posted: 6/25/2024

Question: A performance bond is required, I would like to verify a bid bond is not also required?

Response: Bidders are not required to submit a Bid Bond with the Performance Bond.

Posted: 7/2/2024

Question: 1) Please confirm that all new detention locks are to be provided with Corbin Russwin model # CR1070 Housings with 0 bitted cylinders and that Calhoun County will be pinning the I/C cores to the applicable key code. 2) Please advise if the new security hollow metal lock pockets are to be mortised into the frame like the openings in Pod F and at corridor intake door # 15 or can be surface mounted to the existing frame.

Response: 1. All locks shall be provided with Corbin Russwin cylinders. Existing cores will be reused so no pinning is necessary. 2. All locks shall be mortised into the frame like the openings in Pod F and at corridor Intake Door #15.

Posted: 7/16/2024

Question: 1) Are the new electric locks for the project required to be solenoid operated like in Pod F or is a motor operated electric lock permitted? 2) If the electric locks need to be solenoid operated, please confirm that all the cell locks, inner and outer pod sallyport doors, rec. area door, and interview room are to be 24VDC, and all interior corridor openings are to be 120VAC.

Response: All locks shall be 24volt solenoid driven.

Posted: 7/23/2024

Question: The intake corridor opening (#15) has a Brink model # 5026S solenoid operated lock that is 120VAC. At the time the existing AIM model #6000 lock was replaced, Calhoun County had requested the larger Brink lock at the opening. The balance of the locks that were provided in Pod F are 24VDC solenoid operated locks. Please advise if there are any other corridor openings like the intake corridor that will require the Brink 5020S x 120VAC lock. The model #5020S solenoid lock is not offered in 24VDC.

Response: All locks shall be 24 volt style lock.

Posted: 7/23/2024

Question: The Performance Bond section states the “Contractor Awarded” will need to issue a bond, but then the bid submittal and evaluation sections seem to imply the bond should be submitted immediately? I can not get a Performance Bond ahead of the bid, that would be a bid bond, I can get a bond letter that shows we have the ability to bond the project if awarded to us. Please clarify that a performance bond is not required until the project is awarded.

Response: A Bond letter is sufficient for the proposal stage; a Performance Bond will be necessary once the project is awarded.