Fayette County Public Schools Sealed Solicitation
Title: RFP 03-24 Vaping Sensors Project
Deadline: 2/16/2024 2:00 PM (UTC-05:00) Eastern Time (US & Canada)
Status: Cancelled
Solicitation Number: 03-24
Description: 1. Fayette County Public Schools is soliciting proposals for installing vape sensors that integrate with the Audio Enhancement system at district high schools and middle schools.
Pre-Bid Meeting Date: 2/12/2024 1:00 PM
Documents:
| Documents as of 1/26/2024 |
|---|
| RFP 03-24 Vaping Sensors Project.pdf |
Addition 1
Posted: 2/13/2024
Type of Addition: Addendum 1
Overview: See attachment
Documents:
Addition 2
Posted: 2/14/2024
Type of Addition: Addendum 2
Overview: Clarification on number of devices
Documents:
Addition 3
Posted: 2/28/2024
Type of Addition: Cancellation Information
Overview: After reviewing all proposals submitted and determining that all proposals came in over budget, the solicitation is being canceled. We will be sending out a new revised RFP to the four companies that responded to the original with a revised scope of work and timeline. The new RFP will be sent by email.
Question 1
Posted: 2/9/2024
Question: 1) Is cabling to be plenum or riser? 2) The RFP calls for an API that can be purchased through another vendor for third party integrations. What third party integrations are required other than the listed Audio Enhancement? Will this other vendor be performing the integrations?
Response: Plenum are required. Audio enhancement is the only integrator.
Question 2
Posted: 2/9/2024
Question: (1)There are 255 blue-marked locations on the maps, but 2 additional that are shown as green and I believe should be blue. Can you confirm the expectation is 257 total sensors needed, or is there a different number expected? (1.1) The 2 mis-marked are at Frederick Douglass High School, and Winburn Middle School. (2) What are the ceiling types in the restrooms, and hallways between the IT Closets and Restroom/Locker Rooms at the listed schools/sites? (2.1) What type of mount is expected for the Halo units? (2.1.1) Ceiling or Wall mounted? (2.1.2) If ceiling surface mounted with wire mold or conduit need to be run to them, or is the wire to be fed from the back? (3) What are the ceiling heights in the Restroom/Locker Rooms and in the hallways? (4) Are these sensors needing to communicate with any systems other than Audio Enhancement, and if so what systems and what are the licensing requirements? (4.1) i.e. What is the current video management system in use at Fayette County Schools, and is there an expectation that they report an alarm through that system, or any other connected systems? (4.2) Do they need to operate through IPvideo cloud services directly as well? (5) Are bidders to provide the network switches in each network closet, or are these connecting to existing switches? (5.1) If bidders are providing switches – is there specification on brands or models, number of ports, etc.? (5.2) Is there an available fiber back-bone connection in each IT Closet for those, or how will they connect to the IT Network for Fayette County Schools (6) Are there existing cable standards for the network runs? (6.1) Cable brand(s)? Cat 5, 5e, 6, etc.? Plenum or Non-Plenum? (7) Are bidders to provide patch panels? (7.1) Are there specific brands or types? (8) Installation timing: It is noted contractors have to install outside of school hours and can start at 4:35 PM each day. Is there an expected end-time each day? (8.1) Is there a limitation to how many schools or buildings can be installed at the same time? (9) For the buildings under construction (CTE Center and Mary E Britton) are there any different site expectations or timelines on the installation at those locations? (10) Can CAD files be shared for measurement purposes? Thank you so much for your help in clarifying these questions. We look forward to the opportunity to bid.
Response: (1)There are 255 blue-marked locations on the maps, but 2 additional that are shown as green and I believe should be blue. Can you confirm the expectation is 257 total sensors needed, or is there a different number expected? Fredrick Douglas and Winburn bathrooms were mis-marked. The expectation is for 257 total sensors. (1.1) The 2 mis-marked are at Frederick Douglass High School, and Winburn Middle School. Fredrick Douglas and Winburn bathrooms were mis-marked. The expectation is for 257 total sensors. (2) What are the ceiling types in the restrooms, and hallways between the IT Closets and Restroom/Locker Rooms at the listed schools/sites? Drywall, drop ceilings in halls and RR’s, drop ceilings and open in the closets. (2.1) What type of mount is expected for the Halo units? Ceiling mount (2.1.1) Ceiling or Wall mounted? Ceiling mount (2.1.2) If ceiling surface mounted with wire mold or conduit need to be run to them, or is the wire to be fed from the back? wire mold is acceptable, Ceilings in restrooms are usually drywall, ceilings in hallways and some restrooms are drop in, closets are open or drop in. (3) What are the ceiling heights in the Restroom/Locker Rooms and in the hallways? 10’-14’ (4) Are these sensors needing to communicate with any systems other than Audio Enhancement, and if so what systems and what are the licensing requirements? No (4.1) i.e. What is the current video management system in use at Fayette County Schools, and is there an expectation that they report an alarm through that system, or any other connected systems? Sonitrol, No (4.2) Do they need to operate through IPvideo cloud services directly as well? (5) Are bidders to provide the network switches in each network closet, or are these connecting to existing switches? No (5.1) If bidders are providing switches – is there specification on brands or models, number of ports, etc.? We will be connecting to existing switches that FCPS has provided. (5.2) Is there an available fiber back-bone connection in each IT Closet for those, or how will they connect to the IT Network for Fayette County Schools Because FCPS is providing networking the contractors will NOT need any fiber access. (6) Are there existing cable standards for the network runs? Cat6 Gray plenum cable - Open on brand needs to have 20-25 year warranty on cable. (6.1) Cable brand(s)? Cat 5, 5e, 6, etc.? Plenum or Non-Plenum? Cat6 Gray plenum cable - Open on brand needs to have 20-25 year warranty on cable. (7) Are bidders to provide patch panels? Yes patch panels to be provided where needed. Open slots on existing patch panels can be used but contractor must make sure any FCPS used hardware meets the standard for Cat6 through put. (7.1) Are there specific brands or types? No we have many brands and types in our schools. (8) Installation timing: It is noted contractors have to install outside of school hours and can start at 4:35 PM each day. Is there an expected end-time each day? The buildings auto arm at midnight. (8.1) Is there a limitation to how many schools or buildings can be installed at the same time? No (9) For the buildings under construction (CTE Center and Mary E Britton) are there any different site expectations or timelines on the installation at those locations? These will need to be completed closer to the school opening dates (10) Can CAD files be shared for measurement purposes? We do not have CAD files for a majority of the schools listed
Posted: 2/13/2024
Type of Addition: Addendum 1
Overview: See attachment
Documents:
Posted: 2/14/2024
Type of Addition: Addendum 2
Overview: Clarification on number of devices
Documents:
Posted: 2/28/2024
Type of Addition: Cancellation Information
Overview: After reviewing all proposals submitted and determining that all proposals came in over budget, the solicitation is being canceled. We will be sending out a new revised RFP to the four companies that responded to the original with a revised scope of work and timeline. The new RFP will be sent by email.
Posted: 2/9/2024
Question: 1) Is cabling to be plenum or riser? 2) The RFP calls for an API that can be purchased through another vendor for third party integrations. What third party integrations are required other than the listed Audio Enhancement? Will this other vendor be performing the integrations?
Response: Plenum are required. Audio enhancement is the only integrator.
Posted: 2/9/2024
Question: (1)There are 255 blue-marked locations on the maps, but 2 additional that are shown as green and I believe should be blue. Can you confirm the expectation is 257 total sensors needed, or is there a different number expected? (1.1) The 2 mis-marked are at Frederick Douglass High School, and Winburn Middle School. (2) What are the ceiling types in the restrooms, and hallways between the IT Closets and Restroom/Locker Rooms at the listed schools/sites? (2.1) What type of mount is expected for the Halo units? (2.1.1) Ceiling or Wall mounted? (2.1.2) If ceiling surface mounted with wire mold or conduit need to be run to them, or is the wire to be fed from the back? (3) What are the ceiling heights in the Restroom/Locker Rooms and in the hallways? (4) Are these sensors needing to communicate with any systems other than Audio Enhancement, and if so what systems and what are the licensing requirements? (4.1) i.e. What is the current video management system in use at Fayette County Schools, and is there an expectation that they report an alarm through that system, or any other connected systems? (4.2) Do they need to operate through IPvideo cloud services directly as well? (5) Are bidders to provide the network switches in each network closet, or are these connecting to existing switches? (5.1) If bidders are providing switches – is there specification on brands or models, number of ports, etc.? (5.2) Is there an available fiber back-bone connection in each IT Closet for those, or how will they connect to the IT Network for Fayette County Schools (6) Are there existing cable standards for the network runs? (6.1) Cable brand(s)? Cat 5, 5e, 6, etc.? Plenum or Non-Plenum? (7) Are bidders to provide patch panels? (7.1) Are there specific brands or types? (8) Installation timing: It is noted contractors have to install outside of school hours and can start at 4:35 PM each day. Is there an expected end-time each day? (8.1) Is there a limitation to how many schools or buildings can be installed at the same time? (9) For the buildings under construction (CTE Center and Mary E Britton) are there any different site expectations or timelines on the installation at those locations? (10) Can CAD files be shared for measurement purposes? Thank you so much for your help in clarifying these questions. We look forward to the opportunity to bid.
Response: (1)There are 255 blue-marked locations on the maps, but 2 additional that are shown as green and I believe should be blue. Can you confirm the expectation is 257 total sensors needed, or is there a different number expected? Fredrick Douglas and Winburn bathrooms were mis-marked. The expectation is for 257 total sensors. (1.1) The 2 mis-marked are at Frederick Douglass High School, and Winburn Middle School. Fredrick Douglas and Winburn bathrooms were mis-marked. The expectation is for 257 total sensors. (2) What are the ceiling types in the restrooms, and hallways between the IT Closets and Restroom/Locker Rooms at the listed schools/sites? Drywall, drop ceilings in halls and RR’s, drop ceilings and open in the closets. (2.1) What type of mount is expected for the Halo units? Ceiling mount (2.1.1) Ceiling or Wall mounted? Ceiling mount (2.1.2) If ceiling surface mounted with wire mold or conduit need to be run to them, or is the wire to be fed from the back? wire mold is acceptable, Ceilings in restrooms are usually drywall, ceilings in hallways and some restrooms are drop in, closets are open or drop in. (3) What are the ceiling heights in the Restroom/Locker Rooms and in the hallways? 10’-14’ (4) Are these sensors needing to communicate with any systems other than Audio Enhancement, and if so what systems and what are the licensing requirements? No (4.1) i.e. What is the current video management system in use at Fayette County Schools, and is there an expectation that they report an alarm through that system, or any other connected systems? Sonitrol, No (4.2) Do they need to operate through IPvideo cloud services directly as well? (5) Are bidders to provide the network switches in each network closet, or are these connecting to existing switches? No (5.1) If bidders are providing switches – is there specification on brands or models, number of ports, etc.? We will be connecting to existing switches that FCPS has provided. (5.2) Is there an available fiber back-bone connection in each IT Closet for those, or how will they connect to the IT Network for Fayette County Schools Because FCPS is providing networking the contractors will NOT need any fiber access. (6) Are there existing cable standards for the network runs? Cat6 Gray plenum cable - Open on brand needs to have 20-25 year warranty on cable. (6.1) Cable brand(s)? Cat 5, 5e, 6, etc.? Plenum or Non-Plenum? Cat6 Gray plenum cable - Open on brand needs to have 20-25 year warranty on cable. (7) Are bidders to provide patch panels? Yes patch panels to be provided where needed. Open slots on existing patch panels can be used but contractor must make sure any FCPS used hardware meets the standard for Cat6 through put. (7.1) Are there specific brands or types? No we have many brands and types in our schools. (8) Installation timing: It is noted contractors have to install outside of school hours and can start at 4:35 PM each day. Is there an expected end-time each day? The buildings auto arm at midnight. (8.1) Is there a limitation to how many schools or buildings can be installed at the same time? No (9) For the buildings under construction (CTE Center and Mary E Britton) are there any different site expectations or timelines on the installation at those locations? These will need to be completed closer to the school opening dates (10) Can CAD files be shared for measurement purposes? We do not have CAD files for a majority of the schools listed