Okaloosa County Sealed Solicitation
Title: Airports Security Maintenance, Repair, & Support Services
Deadline: 1/10/2024 3:00 PM (UTC-06:00) Central Time (US & Canada)
Status: In Review
Solicitation Number: RFP AP 17-24
Description: Okaloosa County will award this security system maintenance, repair, and support services contract based upon a best value evaluation of all Vendors. This will include evaluation of the technical capabilities of Vendors, management approach, past performance, and price. Parts A and B will be submitted together in one electronic package but clearly marked so that they can be separated by Okaloosa County Purchasing. Part A will be reviewed and scored by the County’s standing Procurement Selection Committee and Part B will be independently scored by Purchasing Department staff so that it is understood and done uniformly for each submission.
Documents:
| Documents as of 11/21/2023 |
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Addition 1
Posted: 12/15/2023
Type of Addition: Addendum 1
Overview: The purpose of Addendum No. 1 is to respond to questions from potential vendors and issue a new opening deadline.
Deadline: 1/10/2024 3:00 PM
Solicitation #: RFP AP 17-24
Documents:
Addition 2
Posted: 12/15/2023
Type of Addition: Addendum 2
Overview: The purpose of Addendum No. 2 is to include additional technical specifications to the solicitation.
Deadline: 1/10/2024 3:00 PM
Solicitation #: RFP AP 17-24
Documents:
Addition 3
Posted: 1/18/2024
Type of Addition: In Review
Question 1
Posted: 11/21/2023
Question: How do I obtain the Technical Requirements from the table of contents part 4?
Response: You can return the NDR paperwork within the solicitation to epoole@myokaloosa.com.
Question 2
Posted: 11/30/2023
Question: I did not see any equipment, quantities, or plans that shows what is being requested. Where are vendors able to find out what this project is for?
Response: Please return the signed NDR paperwork that is within the solicitation to receive the plans and specifications.
Question 3
Posted: 11/30/2023
Question: Are there plans that show equipment locations?
Response: Please return the signed NDR paperwork that is within the solicitation to receive the plans and specifications.
Question 4
Posted: 11/30/2023
Question: Could you please indicate which page numbers are required to be filled out and submitted for the NDR paperwork.
Response: The Confidentiality and Non-Disclosure Agreement located on page 21-22 of the PDF.
Question 5
Posted: 12/4/2023
Question: Page 4, Section 1b: Technical Approach Section A of Submittal and Evaluation Process (page 69 overall) states "quarterly 40 hour requirement" however on Part B-Price bid item no. 1: It says "Fixed prices for quarterly services per year (120 hours) for the next three years..." can we confirm that we mean 160 hours annually?
Response: The annual hours should be 160, 40 hours for PM per quarter.
Question 6
Posted: 12/4/2023
Question: In reference to page 3 of 5 in the Submittal and Evaluation Process, Section 1b A. states, 'Provide classification of employees and duration they will be on site to meet the quarterly 40-hour requirement.' However, under Part B - Price, Bid Item 1 states, ': Basic services: Fixed prices for quarterly services per year (120 hours) for the next three years plus options for two one-year extensions.' Our question, is the total for quarterly service hours 30 (120 annual) or 40 (160 annual)? And please advise if we are misreading the requirements in some way. Thanks!
Response: The annual hours should be 160.
Question 7
Posted: 12/6/2023
Question: Can we do MSRP minus instead cost plus for Part B, Bid Item 4a. We have NDAs with our partners in most cases and can’t share our price from them.
Response: The County would determine a fair minus percentage. This can be discussed with the selected vendor if an issue during Legal coordination.
Posted: 12/15/2023
Type of Addition: Addendum 1
Overview: The purpose of Addendum No. 1 is to respond to questions from potential vendors and issue a new opening deadline.
Deadline: 1/10/2024 3:00 PM
Solicitation #: RFP AP 17-24
Documents:
Posted: 12/15/2023
Type of Addition: Addendum 2
Overview: The purpose of Addendum No. 2 is to include additional technical specifications to the solicitation.
Deadline: 1/10/2024 3:00 PM
Solicitation #: RFP AP 17-24
Documents:
Posted: 1/18/2024
Type of Addition: In Review
Posted: 11/21/2023
Question: How do I obtain the Technical Requirements from the table of contents part 4?
Response: You can return the NDR paperwork within the solicitation to epoole@myokaloosa.com.
Posted: 11/30/2023
Question: I did not see any equipment, quantities, or plans that shows what is being requested. Where are vendors able to find out what this project is for?
Response: Please return the signed NDR paperwork that is within the solicitation to receive the plans and specifications.
Posted: 11/30/2023
Question: Are there plans that show equipment locations?
Response: Please return the signed NDR paperwork that is within the solicitation to receive the plans and specifications.
Posted: 11/30/2023
Question: Could you please indicate which page numbers are required to be filled out and submitted for the NDR paperwork.
Response: The Confidentiality and Non-Disclosure Agreement located on page 21-22 of the PDF.
Posted: 12/4/2023
Question: Page 4, Section 1b: Technical Approach Section A of Submittal and Evaluation Process (page 69 overall) states "quarterly 40 hour requirement" however on Part B-Price bid item no. 1: It says "Fixed prices for quarterly services per year (120 hours) for the next three years..." can we confirm that we mean 160 hours annually?
Response: The annual hours should be 160, 40 hours for PM per quarter.
Posted: 12/4/2023
Question: In reference to page 3 of 5 in the Submittal and Evaluation Process, Section 1b A. states, 'Provide classification of employees and duration they will be on site to meet the quarterly 40-hour requirement.' However, under Part B - Price, Bid Item 1 states, ': Basic services: Fixed prices for quarterly services per year (120 hours) for the next three years plus options for two one-year extensions.' Our question, is the total for quarterly service hours 30 (120 annual) or 40 (160 annual)? And please advise if we are misreading the requirements in some way. Thanks!
Response: The annual hours should be 160.
Posted: 12/6/2023
Question: Can we do MSRP minus instead cost plus for Part B, Bid Item 4a. We have NDAs with our partners in most cases and can’t share our price from them.
Response: The County would determine a fair minus percentage. This can be discussed with the selected vendor if an issue during Legal coordination.