Town of Medley Sealed Solicitation
Title: Tobie Wilson Park Bulkhead Wall
Deadline: 1/30/2019 3:00 PM (UTC-05:00) Eastern Time (US & Canada)
Status: Awarded
Solicitation Number: 2019-008
Description:
The construction of the sheetpile wall which
is approximately 850 ft. in length along the South Florida Water Management
District’s C-6 canal.
Pre-Bid Meeting Date: 12/20/2018 11:00 AM
Pre-Bid Meeting Details: Please sign up if you plan to attend the pre-solicitation meeting.A Pre-Bid Conference will be held on December 20, 2018 at 11:00 AM in the Council Chambers at the Medley Municipal Services Facility, 7777 N.W. 72nd Avenue, Medley, Florida 33166. The purpose of the Pre-Bid Conference is to discuss the contents of this Invitation to Bid and Bidder’s inquires.
Documents:
| Documents as of 11/20/2018 |
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Addition 1
Posted: 12/20/2018
Type of Addition: Pre Bid Meeting Sign In Sheet
Addition 2
Posted: 12/20/2018
Type of Addition: Pre Bid Meeting Sign In Sheet
Documents:
Addition 3
Posted: 1/3/2019
Type of Addition: Addendum #1
Overview:
Addendum #1 does
the following:
Revisions to
the
Solicitation Documents as follows (additions underlined,
deletions strikethrough):
1.
Part 1 – General Bid Information – 14 Contract
Time
The number of
days, which the Work is to be completed or goods are to be provided, is 180
365 consecutive calendar days for Substantial Completion and 210 395
consecutive calendar days for Final Completion from the date of issuance of the
Notice To Proceed.
2.
Part 1 – General Bid Information – Schedule of
Events
3. FINAL DAY FOR BIDDER QUESTIONS January 3, 2019 January
8, 2019
4. OPENING OF BIDS January 9,
2019 January 15, 2019
10. SUBSTANTIAL COMPLETION (180 365 DAYS) August 19, 2019 February 20, 2020
11. FINAL COMPLETION (30 DAYS) September 18,
2019 March 22, 2020
12. PROJECT CLOSEOUT (45 DAYS) November 2, 2019 May 7, 2020
13. WARRANTY INSPECTION October 2, 2020 April
7, 2021
Deadline: 1/15/2019 3:00 PM
Solicitation #: ITB 2019-008
Documents:
Addition 4
Posted: 1/10/2019
Type of Addition: Addendum #2
Overview:
Addendum #2 does
the following:
Revisions to
the
Solicitation Documents as follows (additions underlined,
deletions strikethrough):
1.
Part 1 – General Bid Information – Schedule of
Events
3. FINAL DAY FOR BIDDER QUESTIONS January 8, 2019 January
21, 2019
4. OPENING OF BIDS January 15,
2019 January 30, 2019
5. RECOMMENDATION OF AWARD January 16, 2019
February 7, 2019
6. AWARD OF PROJECT BY THE TOWN COUNCIL February 4, 2019 March 4, 2019
7. NOTICE OF AWARD GIVEN TO CONTRACTOR February 5, 2019 March 5, 2019
8. CONTRACT DOCUMENTS EXECUTION February 19, 2019 March
19, 2019
9. NOTICE TO PROCEED ISSUED TO CONTRACTOR February
20, 2019 March 20, 2019
10. SUBSTANTIAL COMPLETION (180 365 DAYS) February 20, 2020 March 20, 2020
11. FINAL COMPLETION (30 DAYS) March 22, 2020
April 20, 2020
12. PROJECT CLOSEOUT (45 DAYS) May 7, 2020 June 7, 2020
13. WARRANTY INSPECTION April 7, 2021 May
7, 2021
Deadline: 1/30/2019 3:00 PM
Documents:
Addition 5
Posted: 1/23/2019
Type of Addition: Addendum 3
Overview:
Addendum #3 does
the following:
Revisions to
the
Solicitation Documents as follows (additions underlined,
deletions strikethrough):
Responses to RFIs
1.
Reference
Project Manual, Part1 – General Bid Information, Section I Instruction to
Bidders 11.2 (Page Part 1-9). Is the intent of this section for the
contractor to provide a written proposal addressing each criteria 11.2.A –
11.2.L, or are the documents to be submitted with Contractor’s Bid in Section
I.43.1 (Page Part 1-24) intended to cover all the required criteria and are the
only required documents to be submitted with the Bid. Please confirm that
Bidder needs to only submit documents required in Section I.43.1 with their
Bid. If a written proposal is however required to address Section I.11.2
criteria, please provide the evaluation scoring point value for said criteria
or other quantitative means by which firms will be evaluated and ranked as
described in Section I.11.3.
Response: A written
proposal is not part of the bid package. If any additional documents are
required during the selection process, the Town will request them in a timely
manner.
2.
Reference
Project Manual, Part 2 – Bid Documents, Forms & Contract, Page Part
2-17, Bidder’s Certification – When Bidder is a Corporation, Partnership or
Firm. It is unclear on what specific information is required on this
form, exactly how the information is to be filled out, and who is to sign where
on the form. The form has a place requiring signature of the Town and
witness. Then it has 2 locations for Notary Public signatures.
Please review and confirm the form is correct. Please provide
direction on how this form is to be filled out or provide an example of a
completed form to be used as a guide by the Bidder to fill out this form
Response:
Please use the attached revised Bidder’s Certification form (Attachment A).
3.
Reference
Project Manual, Part 1 – General Bid Information, Section I Instruction
to Bidders 43.1 (Page Part 1-24). Is I.43.1.J the same
document/information as I.43.1.S?
Response: They
are not the same document. They are both available on Part 2 Bid Documents, page
Part 2-19 and Part 2-42 respectively.
4.
Reference
Project Manual, Part1 – General Bid Information, Section I Instruction to
Bidders 3.5 (Page Part 1-6). Section I.3.5 states that “Bidder shall
submit wit Bid, a complete history of all citations and/or violations, notices
and dispositions” with regard environmental regulations. This requirement
is not among the documents listed in Section I.43.1 (Page Part 1-24).
Please confirm if this is required to be submitted with Bid. If so, is
there a specific form to be filled out? What is the extend of detail
required to be disclosed? Is there a time limitation (i.e. within last
five years or last ten years)?
Response: The
Town’s preference is the complete history; however, a minimum of 5 year is
acceptable.
5.
Have
all the agency permits for the project been obtained for the project by the
Town of Medley? If not, what outstanding permits are to be procured by
the awarded contractor, and more specifically what fees are to be included in
bid for required permits?
Response: All
permits have been obtained except for the Town of Medley permit and if the
contractor chooses to dewater, the contractor shall obtain the dewatering
permit.
6.
Sheet
S007 shows overhead electric lines at a height of 45 feet with a 10 foot
clearance for a 35 foot work zone. A 10 foot clearance is only valid for
lines less than 50 KVA. Are these lines under 50 KVA? Power over 50
KVA will require a 15 foot (or more) clearance.
Response: Per
FPL 10-foot clearance is required, voltage was not provided.
7.
In
the ITB page 1 of 3, Work No. 6 states” Work in the canal can only be done
during the dry season, defined by SFWMD Operations as December 1 thru April 30
(5 months).” Is driving the sheetpile considered to be work in the
canal? If so this leaves an extremely prohibited time in the schedule to
do this work.
Response: No
schedule restrictions requiring construction in the dry season were noted in
the SFWMD permit. See attached email confirming that there are no schedule
restrictions.
8.
In
drawing C003 to C006 the top of the wall elevation is shown to be elevation
8.00. On the typical section on S004 the top of cap elevation is shown to
be 7.58. Which is correct?
Response: Top
of wall elevation is 8.00’. The top elevation of 7.58’ on S004 is a typo.
9.
In
the ITB Section 42 SCHEDULE EVENTS, there is an Award Date of February 4, 2019
and a Notice to Proceed Date of February 20, 2019. This leaves only 16 days to
procure sheetpile for the work. Please consider extending the NTP to
March 13, 2019 or later.
Response:
Please refer to page 1 of this addendum. The Town may elect to issue a Partial
Notice to Proceed to allow time for long lead items.
10.
The
Jet Fuel Pipe line jacking plan on Plan Sheet S006 shows support of excavation
then an excavation to at least 5 feet below the bottom of the jet fuel line
that is at elevation (-6). This excavation would be to elevation
(-11). Is the work of jacking/welding/splicing to be done underwater or
is the intention to have cofferdam with a tremie seal to do this work in the
dry?
Response: The
intention is to have a cofferdam with a dewatering process during the work
period if the contractor uses the method show on plan sheet S006. It is up to
the contractor’s means and method to use a cofferdam with a tremie seal. Per
note 1 on plan sheet S006 an alternative method may be used, provided that it
receives approval from the engineer in writing prior to construction. Per note
5 the contractor is responsible for all construction activities regarding
excavation for and driving of the sheet pile and placing the utility through
the sheet pile wall. No underwater work is intended.
11.
What
are the requirements for Quality Control for welding work to done for splicing
of sheet piling installed under the overhead power lines? What are the
requirements for Quality Control for welding work to done underwater (if
required) for splicing of sheet piling installed under the jet fuel line?
Response: Contractor
to follow technical Specifications for welding and quality control in
conjunction with FPL clearances requirements. No underwater work is required.
12.
The
library appears to have 3 electrical lines that service the building. Can
these lines be temporarily disconnected to allow for driving of sheetpile in
the area?
Response:
Electrical service lines to the building cannot be disconnected, unless safety and
field conditions dictate otherwise.
13.
Does
this contract have any DBE or SBE goal requirements?
Response: The
Town is an Equal Opportunity Employer and encourages the participation of
Disadvantaged Business Enterprises and (DBE) and Minority Business Enterprises
(MBE). However, there are no goal requirements in this bidding.
14.
Does
this contract have any “Buy America” or “Buy American” provisions?
Response: No.
Please refer to the draft of the Contract for Construction included in Part 2,
page Part 2-54.
15.
In
the pre-bid meeting it was mentioned that the schedule from NTP to Substantial
Completion is 12 months or 365 days, not the 180 days as referenced in the ITB
Section 42 SCHEDULE OF EVENTS. Please clarify.
Response: Please
refer to Addendums 1 and 2.
16.
Due
to impending questions and responses and subcontractor and material supplier
pricing requests in close proximity to the holiday season, we request a
postponement of the bid date to January 16, 2019 or later.
Response:
Please refer to Addendums 1 and 2.
17.
Meever
USA would like to submit the attached steel sheet pile section to bid (Attachment
B). Does this section meet or exceed all required properties?
Response: Per
sheet S004 note 4, minimum plastic section modulus for a cold rolled section is
86.3 in^3/ft. The section presented in the attached file has a plastic modulus
section of 72.99 in^3/ft as a cold rolled section. Therefore, the substitution
submitted is disapproved.
18.
Please clarify if we will be able to work from
the water after April 30th(sheet pile, cap, ect.)?
Response: The
permits don’t mention any restrictions to work on the water after April 30
(begin of the wet season), the SFWMD R/W permit states that the proposed work
must be completed on or before November 30, 2019.
19.
The
bid form has broken out pricing for the bonding. We have never seen this
before. The payment and performance bonds are 1 total price based on contract
amount and there is no cost for the bid bond. It also asks for the items to be
in % of a quantity and unit price. The bonding fees are a percent of the
overall contract. Could we please get some clarification based on the above?
Response: Unit
for the bonding items were revised to LS. Please use the attached revised Bid
Proposal Form (Attachment C).
20.
The
sheet piling as noted on drawing S004 calls for PZ40 sheets or approved
equal. Will foreign steel be
acceptable?
Response: There
are no grant restrictions with respect to Buy America. Foreign steel may be
permitted.
Solicitation #: 2019-008
Documents:
Addition 7
Posted: 2/7/2019
Type of Addition: Bid Tabulation Report
Overview:
Documents:
Addition 8
Posted: 4/25/2019
Type of Addition: Award Information
Amount: $1,400,000.00
Documents:
Posted: 12/20/2018
Type of Addition: Pre Bid Meeting Sign In Sheet
Posted: 12/20/2018
Type of Addition: Pre Bid Meeting Sign In Sheet
Documents:
Posted: 1/3/2019
Type of Addition: Addendum #1
Overview:
Addendum #1 does
the following:
Revisions to
the
Solicitation Documents as follows (additions underlined,
deletions strikethrough):
1.
Part 1 – General Bid Information – 14 Contract
Time
The number of
days, which the Work is to be completed or goods are to be provided, is 180
365 consecutive calendar days for Substantial Completion and 210 395
consecutive calendar days for Final Completion from the date of issuance of the
Notice To Proceed.
2.
Part 1 – General Bid Information – Schedule of
Events
3. FINAL DAY FOR BIDDER QUESTIONS January 3, 2019 January
8, 2019
4. OPENING OF BIDS January 9,
2019 January 15, 2019
10. SUBSTANTIAL COMPLETION (180 365 DAYS) August 19, 2019 February 20, 2020
11. FINAL COMPLETION (30 DAYS) September 18,
2019 March 22, 2020
12. PROJECT CLOSEOUT (45 DAYS) November 2, 2019 May 7, 2020
13. WARRANTY INSPECTION October 2, 2020 April
7, 2021
Deadline: 1/15/2019 3:00 PM
Solicitation #: ITB 2019-008
Documents:
Posted: 1/10/2019
Type of Addition: Addendum #2
Overview:
Addendum #2 does
the following:
Revisions to
the
Solicitation Documents as follows (additions underlined,
deletions strikethrough):
1.
Part 1 – General Bid Information – Schedule of
Events
3. FINAL DAY FOR BIDDER QUESTIONS January 8, 2019 January
21, 2019
4. OPENING OF BIDS January 15,
2019 January 30, 2019
5. RECOMMENDATION OF AWARD January 16, 2019
February 7, 2019
6. AWARD OF PROJECT BY THE TOWN COUNCIL February 4, 2019 March 4, 2019
7. NOTICE OF AWARD GIVEN TO CONTRACTOR February 5, 2019 March 5, 2019
8. CONTRACT DOCUMENTS EXECUTION February 19, 2019 March
19, 2019
9. NOTICE TO PROCEED ISSUED TO CONTRACTOR February
20, 2019 March 20, 2019
10. SUBSTANTIAL COMPLETION (180 365 DAYS) February 20, 2020 March 20, 2020
11. FINAL COMPLETION (30 DAYS) March 22, 2020
April 20, 2020
12. PROJECT CLOSEOUT (45 DAYS) May 7, 2020 June 7, 2020
13. WARRANTY INSPECTION April 7, 2021 May
7, 2021
Deadline: 1/30/2019 3:00 PM
Documents:
Posted: 1/23/2019
Type of Addition: Addendum 3
Overview:
Addendum #3 does
the following:
Revisions to
the
Solicitation Documents as follows (additions underlined,
deletions strikethrough):
Responses to RFIs
1.
Reference
Project Manual, Part1 – General Bid Information, Section I Instruction to
Bidders 11.2 (Page Part 1-9). Is the intent of this section for the
contractor to provide a written proposal addressing each criteria 11.2.A –
11.2.L, or are the documents to be submitted with Contractor’s Bid in Section
I.43.1 (Page Part 1-24) intended to cover all the required criteria and are the
only required documents to be submitted with the Bid. Please confirm that
Bidder needs to only submit documents required in Section I.43.1 with their
Bid. If a written proposal is however required to address Section I.11.2
criteria, please provide the evaluation scoring point value for said criteria
or other quantitative means by which firms will be evaluated and ranked as
described in Section I.11.3.
Response: A written
proposal is not part of the bid package. If any additional documents are
required during the selection process, the Town will request them in a timely
manner.
2.
Reference
Project Manual, Part 2 – Bid Documents, Forms & Contract, Page Part
2-17, Bidder’s Certification – When Bidder is a Corporation, Partnership or
Firm. It is unclear on what specific information is required on this
form, exactly how the information is to be filled out, and who is to sign where
on the form. The form has a place requiring signature of the Town and
witness. Then it has 2 locations for Notary Public signatures.
Please review and confirm the form is correct. Please provide
direction on how this form is to be filled out or provide an example of a
completed form to be used as a guide by the Bidder to fill out this form
Response:
Please use the attached revised Bidder’s Certification form (Attachment A).
3.
Reference
Project Manual, Part 1 – General Bid Information, Section I Instruction
to Bidders 43.1 (Page Part 1-24). Is I.43.1.J the same
document/information as I.43.1.S?
Response: They
are not the same document. They are both available on Part 2 Bid Documents, page
Part 2-19 and Part 2-42 respectively.
4.
Reference
Project Manual, Part1 – General Bid Information, Section I Instruction to
Bidders 3.5 (Page Part 1-6). Section I.3.5 states that “Bidder shall
submit wit Bid, a complete history of all citations and/or violations, notices
and dispositions” with regard environmental regulations. This requirement
is not among the documents listed in Section I.43.1 (Page Part 1-24).
Please confirm if this is required to be submitted with Bid. If so, is
there a specific form to be filled out? What is the extend of detail
required to be disclosed? Is there a time limitation (i.e. within last
five years or last ten years)?
Response: The
Town’s preference is the complete history; however, a minimum of 5 year is
acceptable.
5.
Have
all the agency permits for the project been obtained for the project by the
Town of Medley? If not, what outstanding permits are to be procured by
the awarded contractor, and more specifically what fees are to be included in
bid for required permits?
Response: All
permits have been obtained except for the Town of Medley permit and if the
contractor chooses to dewater, the contractor shall obtain the dewatering
permit.
6.
Sheet
S007 shows overhead electric lines at a height of 45 feet with a 10 foot
clearance for a 35 foot work zone. A 10 foot clearance is only valid for
lines less than 50 KVA. Are these lines under 50 KVA? Power over 50
KVA will require a 15 foot (or more) clearance.
Response: Per
FPL 10-foot clearance is required, voltage was not provided.
7.
In
the ITB page 1 of 3, Work No. 6 states” Work in the canal can only be done
during the dry season, defined by SFWMD Operations as December 1 thru April 30
(5 months).” Is driving the sheetpile considered to be work in the
canal? If so this leaves an extremely prohibited time in the schedule to
do this work.
Response: No
schedule restrictions requiring construction in the dry season were noted in
the SFWMD permit. See attached email confirming that there are no schedule
restrictions.
8.
In
drawing C003 to C006 the top of the wall elevation is shown to be elevation
8.00. On the typical section on S004 the top of cap elevation is shown to
be 7.58. Which is correct?
Response: Top
of wall elevation is 8.00’. The top elevation of 7.58’ on S004 is a typo.
9.
In
the ITB Section 42 SCHEDULE EVENTS, there is an Award Date of February 4, 2019
and a Notice to Proceed Date of February 20, 2019. This leaves only 16 days to
procure sheetpile for the work. Please consider extending the NTP to
March 13, 2019 or later.
Response:
Please refer to page 1 of this addendum. The Town may elect to issue a Partial
Notice to Proceed to allow time for long lead items.
10.
The
Jet Fuel Pipe line jacking plan on Plan Sheet S006 shows support of excavation
then an excavation to at least 5 feet below the bottom of the jet fuel line
that is at elevation (-6). This excavation would be to elevation
(-11). Is the work of jacking/welding/splicing to be done underwater or
is the intention to have cofferdam with a tremie seal to do this work in the
dry?
Response: The
intention is to have a cofferdam with a dewatering process during the work
period if the contractor uses the method show on plan sheet S006. It is up to
the contractor’s means and method to use a cofferdam with a tremie seal. Per
note 1 on plan sheet S006 an alternative method may be used, provided that it
receives approval from the engineer in writing prior to construction. Per note
5 the contractor is responsible for all construction activities regarding
excavation for and driving of the sheet pile and placing the utility through
the sheet pile wall. No underwater work is intended.
11.
What
are the requirements for Quality Control for welding work to done for splicing
of sheet piling installed under the overhead power lines? What are the
requirements for Quality Control for welding work to done underwater (if
required) for splicing of sheet piling installed under the jet fuel line?
Response: Contractor
to follow technical Specifications for welding and quality control in
conjunction with FPL clearances requirements. No underwater work is required.
12.
The
library appears to have 3 electrical lines that service the building. Can
these lines be temporarily disconnected to allow for driving of sheetpile in
the area?
Response:
Electrical service lines to the building cannot be disconnected, unless safety and
field conditions dictate otherwise.
13.
Does
this contract have any DBE or SBE goal requirements?
Response: The
Town is an Equal Opportunity Employer and encourages the participation of
Disadvantaged Business Enterprises and (DBE) and Minority Business Enterprises
(MBE). However, there are no goal requirements in this bidding.
14.
Does
this contract have any “Buy America” or “Buy American” provisions?
Response: No.
Please refer to the draft of the Contract for Construction included in Part 2,
page Part 2-54.
15.
In
the pre-bid meeting it was mentioned that the schedule from NTP to Substantial
Completion is 12 months or 365 days, not the 180 days as referenced in the ITB
Section 42 SCHEDULE OF EVENTS. Please clarify.
Response: Please
refer to Addendums 1 and 2.
16.
Due
to impending questions and responses and subcontractor and material supplier
pricing requests in close proximity to the holiday season, we request a
postponement of the bid date to January 16, 2019 or later.
Response:
Please refer to Addendums 1 and 2.
17.
Meever
USA would like to submit the attached steel sheet pile section to bid (Attachment
B). Does this section meet or exceed all required properties?
Response: Per
sheet S004 note 4, minimum plastic section modulus for a cold rolled section is
86.3 in^3/ft. The section presented in the attached file has a plastic modulus
section of 72.99 in^3/ft as a cold rolled section. Therefore, the substitution
submitted is disapproved.
18.
Please clarify if we will be able to work from
the water after April 30th(sheet pile, cap, ect.)?
Response: The
permits don’t mention any restrictions to work on the water after April 30
(begin of the wet season), the SFWMD R/W permit states that the proposed work
must be completed on or before November 30, 2019.
19.
The
bid form has broken out pricing for the bonding. We have never seen this
before. The payment and performance bonds are 1 total price based on contract
amount and there is no cost for the bid bond. It also asks for the items to be
in % of a quantity and unit price. The bonding fees are a percent of the
overall contract. Could we please get some clarification based on the above?
Response: Unit
for the bonding items were revised to LS. Please use the attached revised Bid
Proposal Form (Attachment C).
20.
The
sheet piling as noted on drawing S004 calls for PZ40 sheets or approved
equal. Will foreign steel be
acceptable?
Response: There
are no grant restrictions with respect to Buy America. Foreign steel may be
permitted.
Solicitation #: 2019-008
Documents:
Posted: 2/7/2019
Type of Addition: Bid Tabulation Report
Overview:
Documents:
Posted: 4/25/2019
Type of Addition: Award Information
Amount: $1,400,000.00
Documents: