Arlington County Government Sealed Solicitation
Title: 23-DES-RFP-183 Cost Estimating Services
Deadline: 7/14/2022 5:00 PM (UTC-05:00) Eastern Time (US & Canada)
Status: Awarded
Solicitation Number: 23-DES-RFP-183
Description: The provision of cost estimating services for various projects relating to the implementation of the capital improvement project (CIP) and on-going capital projects, including but not limited to: new construction, renovation, re-construction, program-wide projects, utility reconstruction and/or maintenance projects at various sites
Pre-Bid Meeting Date: 6/16/2022 1:30 PM
Documents:
| Documents as of 6/24/2022 |
|---|
| 23-DES-RFP-183.pdf |
| 23-DES-RFP-183 Addendum 1.pdf |
| Attachment A - Cost Proposal Form.xlsx |
Addition 1
Posted: 7/19/2022
Type of Addition: In Review
Addition 2
Posted: 1/3/2023
Type of Addition: Award Information
Documents:
Question 1
Posted: 6/8/2022
Question: Q1: Would the firm awarded this contract be precluded from proposing on future on-calls procurements, or from performing future design, construction or construction management support for the County? Q2: Under “V. Proposal Requirements” (V.6.C) it states “The Offeror shall describe the Prime Firm’s prior work experience and qualifications in providing work similar to that required by the Scope of Work.” Is the Prime firm able to use a subconsultant to provide Key Personnel (V.7.c)? Is the Prime firm able to use a subconsultant to provide examples of the accuracy of cost estimating for the 5-8 examples (V.7.d)? Q3: Item V.7.e is titled “EXPERIENCE, QUALIFICATIONS & PAST PERFORMANCE OF PRIME FIRM”. Please confirm that for this section and the 3-5 relevant projects can only be projects from the prime firm (no inclusion of subconsultant projects/examples)? Q4: Please confirm that the cost proposal counts as 5% of the evaluation criteria, but the cost proposals will not be opened until after the technical proposal evaluations are completed (as stated in Section V.7.g). Q5: Does the County intend on shortlisting firms and conducting interviews? Q6: Does the County intend to select only one (1) contractor for this procurement?
Response: Q1: The firm awarded this contract would not be precluded from being awarded an on-call contract for A&E services (as a prime or subconsultant); however if the firm awarded this contract works on a task order assignment for cost estimating services on a specific project, then they would be precluded from further work on that specific project (i.e. being a part of a Design-Build or CMAR team). The firm awarded this contract would be precluded from on-call contracts for construction and they would be precluded from bidding on a project where they were issued a task order under this contract for that project. Q2: Yes, the Prime Firm can use a subconsultant to provide Key Personnel (V.7.c), & Yes the Prime firm is able to use a subconsultant to provide examples of the accuracy of cost estimating for the 5-8 examples (V.7.d) Q3: This is correct, for this section and the 3-5 relevant projects only projects from the prime firm (no inclusion of subconsultant projects/examples) can be included Q4: Cost will be 5 points but will be evaluated for all offerors. The incorrect language has been removed. Q5: Yes Q6: Yes
Question 2
Posted: 6/8/2022
Question: 1) Page 12 Sect 1 indicates that there is a page limit. What is the page limit? 2) Page 7, #13 and Page 27 #47 indicate insurance requirements. What are those requirements?
Response: There is no page limit for the proposal. Insurance requirements are listed in section VI. Contract Terms and Conditions, Paragraph 49. Insurance Requirements.
Question 3
Posted: 6/16/2022
Question: Will any member of the winning team (prime and/or subconsultants) be precluded from participating in future opportunities (i.e., Arlington County's Transportation On-Call Task Order Contract anticipated to be released in June 2024) that may involve projects worked on under this contract?
Response: The firm awarded this contract would not be precluded from being awarded an on-call contract for A&E services (as a prime or subconsultant); however if the firm awarded this contract works on a task order assignment for cost estimating services on a specific project, then they would be precluded from further work on that specific project (i.e. being a part of a Design-Build or CMAR team). The firm awarded this contract would be precluded from on-call contracts for construction and they would be precluded from bidding on a project where they were issued a task order under this contract for that project.
Question 4
Posted: 6/16/2022
Question: How many estimating tasks have been completed as a part of the previous/ current cost estimating contract and how many years has that contract spanned?
Response: There have been 24 tasks completed under the existing cost estimating contract which was awarded on September 6, 2017.
Question 5
Posted: 6/21/2022
Question: Under proposal requirements section V.7.e., can the term contracts be shown as one of the 3-5 relevant projects or would you prefer to see only individual projects?
Response: These should be only individual projects
Posted: 7/19/2022
Type of Addition: In Review
Posted: 6/8/2022
Question: Q1: Would the firm awarded this contract be precluded from proposing on future on-calls procurements, or from performing future design, construction or construction management support for the County? Q2: Under “V. Proposal Requirements” (V.6.C) it states “The Offeror shall describe the Prime Firm’s prior work experience and qualifications in providing work similar to that required by the Scope of Work.” Is the Prime firm able to use a subconsultant to provide Key Personnel (V.7.c)? Is the Prime firm able to use a subconsultant to provide examples of the accuracy of cost estimating for the 5-8 examples (V.7.d)? Q3: Item V.7.e is titled “EXPERIENCE, QUALIFICATIONS & PAST PERFORMANCE OF PRIME FIRM”. Please confirm that for this section and the 3-5 relevant projects can only be projects from the prime firm (no inclusion of subconsultant projects/examples)? Q4: Please confirm that the cost proposal counts as 5% of the evaluation criteria, but the cost proposals will not be opened until after the technical proposal evaluations are completed (as stated in Section V.7.g). Q5: Does the County intend on shortlisting firms and conducting interviews? Q6: Does the County intend to select only one (1) contractor for this procurement?
Response: Q1: The firm awarded this contract would not be precluded from being awarded an on-call contract for A&E services (as a prime or subconsultant); however if the firm awarded this contract works on a task order assignment for cost estimating services on a specific project, then they would be precluded from further work on that specific project (i.e. being a part of a Design-Build or CMAR team). The firm awarded this contract would be precluded from on-call contracts for construction and they would be precluded from bidding on a project where they were issued a task order under this contract for that project. Q2: Yes, the Prime Firm can use a subconsultant to provide Key Personnel (V.7.c), & Yes the Prime firm is able to use a subconsultant to provide examples of the accuracy of cost estimating for the 5-8 examples (V.7.d) Q3: This is correct, for this section and the 3-5 relevant projects only projects from the prime firm (no inclusion of subconsultant projects/examples) can be included Q4: Cost will be 5 points but will be evaluated for all offerors. The incorrect language has been removed. Q5: Yes Q6: Yes
Posted: 6/8/2022
Question: 1) Page 12 Sect 1 indicates that there is a page limit. What is the page limit? 2) Page 7, #13 and Page 27 #47 indicate insurance requirements. What are those requirements?
Response: There is no page limit for the proposal. Insurance requirements are listed in section VI. Contract Terms and Conditions, Paragraph 49. Insurance Requirements.
Posted: 6/16/2022
Question: Will any member of the winning team (prime and/or subconsultants) be precluded from participating in future opportunities (i.e., Arlington County's Transportation On-Call Task Order Contract anticipated to be released in June 2024) that may involve projects worked on under this contract?
Response: The firm awarded this contract would not be precluded from being awarded an on-call contract for A&E services (as a prime or subconsultant); however if the firm awarded this contract works on a task order assignment for cost estimating services on a specific project, then they would be precluded from further work on that specific project (i.e. being a part of a Design-Build or CMAR team). The firm awarded this contract would be precluded from on-call contracts for construction and they would be precluded from bidding on a project where they were issued a task order under this contract for that project.
Posted: 6/16/2022
Question: How many estimating tasks have been completed as a part of the previous/ current cost estimating contract and how many years has that contract spanned?
Response: There have been 24 tasks completed under the existing cost estimating contract which was awarded on September 6, 2017.
Posted: 6/21/2022
Question: Under proposal requirements section V.7.e., can the term contracts be shown as one of the 3-5 relevant projects or would you prefer to see only individual projects?
Response: These should be only individual projects