Fayette County Public Schools Sealed Solicitation
Title: Leadership Development & School Improvement
Deadline: 5/19/2023 2:00 PM (UTC-05:00) Eastern Time (US & Canada)
Status:
Solicitation Number: 32-23
Description: Fayette County Public Schools is requesting proposals for leadership development and school improvement work.
Documents:
| Documents as of 4/21/2023 |
|---|
| RFP 32-23 Leadership Development & School Improvement Work 2023.pdf |
Addition 1
Posted: 5/10/2023
Type of Addition: Questions and answers
Documents:
Addition 2
Posted: 7/17/2023
Type of Addition: In Review
Addition 3
Posted: 8/11/2023
Type of Addition: No Action
Overview: This RFP has been placed on hold with no intentions of making an award.
Question 1
Posted: 5/2/2023
Question: 1. What makes now the right time for Fayette County Public Schools to engage in a comprehensive leadership development and school improvement work? 2. Is it your goal to have a comprehensive plan in place by the beginning of the next school year? 3. Have you contracted out this service previously? a. If so, what were the results of that engagement? b. What was the budget for the previous contract(s)? c. Will your previous provider be invited to propose on this RFP? 4. Who is responsible for managing the competition process? Who else will be involved in making the decision? 5. Are there any special circumstances or “hot-button” issues we should be aware of? 6. How many other firms have been invited to compete?
Response: 1. Our applicant pool is not as deep for leadership as it has been in the past. We are looking for ways to invest and grow present and future leaders in their instructional capacity and systems management. 2. Yes 3. This is the first RFP for this service 4. A committee of district staff will be evaluating all responses. 5. No 6. RFP was publicly advertised and open for any firms to respond. It was not sent to a specific selection of firms.
Question 2
Posted: 5/4/2023
Question: Q1: What number of schools and grade levels will the vendor support directly through leadership development and school improvement work? How were the schools be identified? ) If not identified, will identifying the schools be part of the work of the consultant when reviewing the current systems and structures in place? If so, how many schools should we expect to serve?
Response: The number of campuses that will receive individual support has yet to be determined. The Office of School Leadership will consider multiple factors in determining who will receive direct support. All leaders will receive professional learning.
Question 3
Posted: 5/4/2023
Question: Q2: The RFP indicates that the vendor will “work with district level and school leaders…” (Scope of Work, p. 14). Which district leaders (roles, positions) would be included in this group? How many district level leaders would be included? At the school-level, which personnel would be included (i.e., principals, assistant and associate principals, dean of students, coaches)? How many school-level personnel would be supported?
Response: For the purpose of this RFP, the vendor would be working with the Office of School Leadership, Chief of Schools (7 positions). The number of personnel included at the school level would depend on the level (elementary or secondary) and leadership team structure.
Question 4
Posted: 5/4/2023
Question: Q3: The Scope of Work (p. 14) indicates that the vendor will “provide in person and virtual (if applicable) coaching”. What roles are to be supported through this coaching and what is the approximate number of staff that represents?
Response: This refers to the principal and leadership team. The number of campuses that will receive individual support has yet to be determined.
Question 5
Posted: 5/4/2023
Question: Q4: Does coaching involve individual or group sessions? If yes, how many would receive individual coaching or group coaching? 3) What is the blend of in-person and virtual coaching in those cases?
Response: Coaching will involve individual sessions and whole group professional learning. The number of campus leaders that will receive individual support has yet to be determined. Monthly in-person school visits would be preferred with virtual coaching occurring in between visits.
Question 6
Posted: 5/5/2023
Question: Can you share the budget or any budget constraints?
Response: The budget for this initiative has not been determined.
Question 7
Posted: 5/5/2023
Question: What is the anticipated duration and frequency of the in-person professional learning and coaching sessions?
Response: It would be anticipated that in-person professional learning would take place monthly or every other month. Coaching sessions with identified campuses would take more frequently.
Question 8
Posted: 5/5/2023
Question: Can you share with us the number of and/or names of the identified schools?
Response: Multiple factors will be taken into consideration when identifying schools. The schools have not been identified at this time.
Question 9
Posted: 5/5/2023
Question: How many instructional leaders do you anticipate participating in the professional learning and coaching sessions?
Response: It is anticipated that all principals and APs will participate in the professional learning. Coaching sessions will be determined based on the schools selected for additional support.
Question 10
Posted: 5/5/2023
Question: How many management level leaders do you anticipate participating in the professional learning and coaching sessions?
Response: This RFP will be carried out in cooperation with the Office of School Leadership. There are currently 7 Chief School Leadership Officers.
Question 11
Posted: 5/5/2023
Question: What are the roles and/or titles of the district leaders?
Response: You may reference the FCPS Organizational Chart. https://docs.google.com/presentation/d/e/2PACX-1vQJuevv7oxEU6dXZ7szPUecmkn8sKtmoEf06x-GJ2bYZCxEZMxhICOCjcKnd_UsKNCZsMlJYXqnvyX0/pub?start=true&loop=true&delayms=5000&slide=id.gfd02c022ca_1_55
Question 12
Posted: 5/5/2023
Question: How will Part IV: Added Value be considered in the evaluation of proposals?
Response: It would be included in the Technical Score
Question 13
Posted: 5/5/2023
Question: Should we submit resumes for the proposed staff?
Response: You may submit any materials that you feel are relevant to your proposal.
Question 14
Posted: 5/5/2023
Question: Experience is 20 points of the scoring criteria, but experience is only listed as part of the executive summary. Should experience be an additional section in the proposal?
Response: The information we are seeking is your experience related to the work listed in the scope of the RFP. You may add an additional section if that works best for your proposal.
Question 15
Posted: 5/5/2023
Question: Should the review of leadership systems and structures be conducted district wide or are there specific aspects of the system that FCPS wants reviewed? For example, should this review be focused on the district's CSI schools?
Response: A review of the systems and structures will be focused on the identified campuses.
Question 16
Posted: 5/5/2023
Question: Does the district intend for all school leaders to participate in professional development? If not, which school leaders should professional learning be planned for and how many participants should be included?
Response: Yes
Question 17
Posted: 5/5/2023
Question: How many schools will be identified for the vendor to work with?
Response: That has not been determined at this time.
Question 18
Posted: 5/5/2023
Question: Has the district conducted previous reviews of systems and structures, and will that review be made available?
Response: No
Question 19
Posted: 5/5/2023
Question: Can the total costs in the Cover Sheet/Executive Summary be presented as a range? The cost proposal instruction says, “Pricing may be provided as a menu of available consultation services offered by the respondent.”
Response: A range can be provided but the pricing should be clearly defined so that we can get an idea on anticipated cost and to make sure we are fairly evaluating cost from all the responses.
Question 20
Posted: 5/5/2023
Question: Leadership development can include development of current school and district leaders and/or development of a pipeline for leaders. Should this review include a leadership pipeline or is that outside the parameters of this scope of work?
Response: The leadership pipeline occurs outside the scope of this work.
Question 21
Posted: 5/5/2023
Question: Where can the Model Procurement Regulations adopted by the Fayette County Board of Education be found on the internet, and can FCPS provide a hard copy?
Response: Here is a link to the Model Procurement code, https://apps.legislature.ky.gov/law/statutes/chapter.aspx?id=37250 , FCPS follows KRS 45A.345 to 45A.460.
Question 22
Posted: 5/5/2023
Question: The scope of work references working with identified schools. Does this mean schools identified by state accountability or a different list of schools identified for support by the district?
Response: State accountability, needs of the principals, and other factors may be taken into account when identifying specific schools for this scope of work.
Question 23
Posted: 5/5/2023
Question: Are you expecting professional development and coaching service to be provided to the leadership chiefs?
Response: Regularly on-going conversations with school chiefs would be anticipated as part of this work.
Posted: 5/10/2023
Type of Addition: Questions and answers
Documents:
Posted: 7/17/2023
Type of Addition: In Review
Posted: 8/11/2023
Type of Addition: No Action
Overview: This RFP has been placed on hold with no intentions of making an award.
Posted: 5/2/2023
Question: 1. What makes now the right time for Fayette County Public Schools to engage in a comprehensive leadership development and school improvement work? 2. Is it your goal to have a comprehensive plan in place by the beginning of the next school year? 3. Have you contracted out this service previously? a. If so, what were the results of that engagement? b. What was the budget for the previous contract(s)? c. Will your previous provider be invited to propose on this RFP? 4. Who is responsible for managing the competition process? Who else will be involved in making the decision? 5. Are there any special circumstances or “hot-button” issues we should be aware of? 6. How many other firms have been invited to compete?
Response: 1. Our applicant pool is not as deep for leadership as it has been in the past. We are looking for ways to invest and grow present and future leaders in their instructional capacity and systems management. 2. Yes 3. This is the first RFP for this service 4. A committee of district staff will be evaluating all responses. 5. No 6. RFP was publicly advertised and open for any firms to respond. It was not sent to a specific selection of firms.
Posted: 5/4/2023
Question: Q1: What number of schools and grade levels will the vendor support directly through leadership development and school improvement work? How were the schools be identified? ) If not identified, will identifying the schools be part of the work of the consultant when reviewing the current systems and structures in place? If so, how many schools should we expect to serve?
Response: The number of campuses that will receive individual support has yet to be determined. The Office of School Leadership will consider multiple factors in determining who will receive direct support. All leaders will receive professional learning.
Posted: 5/4/2023
Question: Q2: The RFP indicates that the vendor will “work with district level and school leaders…” (Scope of Work, p. 14). Which district leaders (roles, positions) would be included in this group? How many district level leaders would be included? At the school-level, which personnel would be included (i.e., principals, assistant and associate principals, dean of students, coaches)? How many school-level personnel would be supported?
Response: For the purpose of this RFP, the vendor would be working with the Office of School Leadership, Chief of Schools (7 positions). The number of personnel included at the school level would depend on the level (elementary or secondary) and leadership team structure.
Posted: 5/4/2023
Question: Q3: The Scope of Work (p. 14) indicates that the vendor will “provide in person and virtual (if applicable) coaching”. What roles are to be supported through this coaching and what is the approximate number of staff that represents?
Response: This refers to the principal and leadership team. The number of campuses that will receive individual support has yet to be determined.
Posted: 5/4/2023
Question: Q4: Does coaching involve individual or group sessions? If yes, how many would receive individual coaching or group coaching? 3) What is the blend of in-person and virtual coaching in those cases?
Response: Coaching will involve individual sessions and whole group professional learning. The number of campus leaders that will receive individual support has yet to be determined. Monthly in-person school visits would be preferred with virtual coaching occurring in between visits.
Posted: 5/5/2023
Question: Can you share the budget or any budget constraints?
Response: The budget for this initiative has not been determined.
Posted: 5/5/2023
Question: What is the anticipated duration and frequency of the in-person professional learning and coaching sessions?
Response: It would be anticipated that in-person professional learning would take place monthly or every other month. Coaching sessions with identified campuses would take more frequently.
Posted: 5/5/2023
Question: Can you share with us the number of and/or names of the identified schools?
Response: Multiple factors will be taken into consideration when identifying schools. The schools have not been identified at this time.
Posted: 5/5/2023
Question: How many instructional leaders do you anticipate participating in the professional learning and coaching sessions?
Response: It is anticipated that all principals and APs will participate in the professional learning. Coaching sessions will be determined based on the schools selected for additional support.
Posted: 5/5/2023
Question: How many management level leaders do you anticipate participating in the professional learning and coaching sessions?
Response: This RFP will be carried out in cooperation with the Office of School Leadership. There are currently 7 Chief School Leadership Officers.
Posted: 5/5/2023
Question: What are the roles and/or titles of the district leaders?
Response: You may reference the FCPS Organizational Chart. https://docs.google.com/presentation/d/e/2PACX-1vQJuevv7oxEU6dXZ7szPUecmkn8sKtmoEf06x-GJ2bYZCxEZMxhICOCjcKnd_UsKNCZsMlJYXqnvyX0/pub?start=true&loop=true&delayms=5000&slide=id.gfd02c022ca_1_55
Posted: 5/5/2023
Question: How will Part IV: Added Value be considered in the evaluation of proposals?
Response: It would be included in the Technical Score
Posted: 5/5/2023
Question: Should we submit resumes for the proposed staff?
Response: You may submit any materials that you feel are relevant to your proposal.
Posted: 5/5/2023
Question: Experience is 20 points of the scoring criteria, but experience is only listed as part of the executive summary. Should experience be an additional section in the proposal?
Response: The information we are seeking is your experience related to the work listed in the scope of the RFP. You may add an additional section if that works best for your proposal.
Posted: 5/5/2023
Question: Should the review of leadership systems and structures be conducted district wide or are there specific aspects of the system that FCPS wants reviewed? For example, should this review be focused on the district's CSI schools?
Response: A review of the systems and structures will be focused on the identified campuses.
Posted: 5/5/2023
Question: Does the district intend for all school leaders to participate in professional development? If not, which school leaders should professional learning be planned for and how many participants should be included?
Response: Yes
Posted: 5/5/2023
Question: How many schools will be identified for the vendor to work with?
Response: That has not been determined at this time.
Posted: 5/5/2023
Question: Has the district conducted previous reviews of systems and structures, and will that review be made available?
Response: No
Posted: 5/5/2023
Question: Can the total costs in the Cover Sheet/Executive Summary be presented as a range? The cost proposal instruction says, “Pricing may be provided as a menu of available consultation services offered by the respondent.”
Response: A range can be provided but the pricing should be clearly defined so that we can get an idea on anticipated cost and to make sure we are fairly evaluating cost from all the responses.
Posted: 5/5/2023
Question: Leadership development can include development of current school and district leaders and/or development of a pipeline for leaders. Should this review include a leadership pipeline or is that outside the parameters of this scope of work?
Response: The leadership pipeline occurs outside the scope of this work.
Posted: 5/5/2023
Question: Where can the Model Procurement Regulations adopted by the Fayette County Board of Education be found on the internet, and can FCPS provide a hard copy?
Response: Here is a link to the Model Procurement code, https://apps.legislature.ky.gov/law/statutes/chapter.aspx?id=37250 , FCPS follows KRS 45A.345 to 45A.460.
Posted: 5/5/2023
Question: The scope of work references working with identified schools. Does this mean schools identified by state accountability or a different list of schools identified for support by the district?
Response: State accountability, needs of the principals, and other factors may be taken into account when identifying specific schools for this scope of work.
Posted: 5/5/2023
Question: Are you expecting professional development and coaching service to be provided to the leadership chiefs?
Response: Regularly on-going conversations with school chiefs would be anticipated as part of this work.