Arlington County Government Sealed Solicitation
Title: 23-DES-ITBPW-432 On-call Outdoor Lighting System Maintenance, Repair and Rebuild Services - Rebid
Deadline: 11/21/2022 2:00 PM (UTC-05:00) Eastern Time (US & Canada)
Status: Awarded
Solicitation Number: 23-DES-ITBPW-432
Description: The County is seeking a qualified contractor to furnish all labor, materials, and equipment for the maintenance, repair, and rebuilding of the lighting systems in Arlington County
Pre-Bid Meeting Date: 10/28/2022 11:00 AM
Pre-Bid Meeting Details: Please sign up if you plan to attend the pre-bid meeting.
Documents:
Addition 1
Posted: 11/7/2022
Type of Addition: Prebid Meeting Notes and sign-in sheet
Documents:
Addition 2
Posted: 11/8/2022
Type of Addition: Additional Clarifying Questions
Overview: Question 1. Under “Prevailing Wage Hourly Rate for Personnel”, bidders are to enter the Prevailing Wage Rate the employee will be paid or the Hourly Rate bidders will charge the county?
Question 2. Can the County confirm the “Grand Total from Attachment A:” will be the sole monetary basis of award and the rates in the Bid Submittal Form (Labor and Equipment) will not be part of the award evaluation?
Addition 3
Posted: 11/9/2022
Type of Addition: Addendum No. 1
Overview: Addendum No. 1 revises Attachment A, Pricing Sheet
Documents:
Addition 4
Posted: 11/21/2022
Type of Addition: In Review
Overview: Bid Tabulation Attached
Documents:
Addition 5
Posted: 1/22/2023
Type of Addition: Notice of Award Information
Overview: ITB 23-DES-ITBPW-432 WAS AWARDED TO Lighting Maintenance Incorporated
Documents:
Question 1
Posted: 11/4/2022
Question: Please confirm if "active" status VDOT pre-qualification is required for submission of this bid
Response: Yes, "active" status VDOT prequalification is required for submission.
Question 2
Posted: 11/7/2022
Question: 1. Would the county consider making "Professional Liability Insurance" a separate line item that can be invoices each year of the contract? This would give the county the option to remove this requirement at a later date if desired.
Response: No, the County will not make "Professional Liability Insurance" a separate line item.
Question 3
Posted: 11/7/2022
Question: 2. Can the county confirm bidders are to use company generated employee titles and not wage determinations for the Pricing Schedule when listing Tradesman?
Response: Bidders may use their company-generated titles.
Question 4
Posted: 11/7/2022
Question: 3. Would the county consider adding "Foreman", "Laborer/Helper" and "Aerial Lift Truck" back into the Pricing Schedule for unanticipated work that falls outside the line items?
Response: The items will remain on the Bid Form and pricing must be provided at the time of bid submission.
Question 5
Posted: 11/7/2022
Question: 4. If "Foreman", "Laborer/Helper" and "Aerial Lift Truck" are not added to the Price Schedule, should the contractor provide pricing for these items at the time of the request?
Response: Pricing must be provided at the bid submission for "Foreman, "Laborer/Helper" and "Aerial Lift Truck"
Question 6
Posted: 11/7/2022
Question: 5. Is there any fee required from the contractor to register with the certified payroll website?
Response: No, there are no fees required from the Contractor to register with the eComply certified payroll system.
Question 7
Posted: 11/7/2022
Question: 6. Does Line Item #85 include providing the photocell? If so, can the Pricing Schedule be updated to read, "Furnish and Replace Photocell" similar to Line Items #82-84?
Response: Yes, line item #85 include providing the photocell. Addendum No. 1 forthcoming.
Question 8
Posted: 11/7/2022
Question: 7. Can the county clarify the responses to question #3 and #4? Pricing must be provided at the bid submission for "Foreman, "Laborer/Helper" and "Aerial Lift Truck" and "The items will remain on the Bid Form and pricing must be provided at the time of bid submission." Is the county aware the labor and equipment line items are not on the REBID Pricing Schedule? Line items #86 - #104 have been removed. How should we submit pricing for "Foreman, "Laborer/Helper" and "Aerial Lift Truck"?
Response: Bidders must submit pricing for "Foreman, "Laborer/Helper" and "Aerial Lift Truck in the spaces provided on the Bid Form and not on the pricing schedule. The prices must be submitted in the areas provided on the Bid Form at the time of submission and not at the time of request for these items.
Posted: 11/7/2022
Type of Addition: Prebid Meeting Notes and sign-in sheet
Documents:
Posted: 11/8/2022
Type of Addition: Additional Clarifying Questions
Overview: Question 1. Under “Prevailing Wage Hourly Rate for Personnel”, bidders are to enter the Prevailing Wage Rate the employee will be paid or the Hourly Rate bidders will charge the county?
Question 2. Can the County confirm the “Grand Total from Attachment A:” will be the sole monetary basis of award and the rates in the Bid Submittal Form (Labor and Equipment) will not be part of the award evaluation?
Posted: 11/9/2022
Type of Addition: Addendum No. 1
Overview: Addendum No. 1 revises Attachment A, Pricing Sheet
Documents:
Posted: 11/21/2022
Type of Addition: In Review
Overview: Bid Tabulation Attached
Documents:
Posted: 1/22/2023
Type of Addition: Notice of Award Information
Overview: ITB 23-DES-ITBPW-432 WAS AWARDED TO Lighting Maintenance Incorporated
Documents:
Posted: 11/4/2022
Question: Please confirm if "active" status VDOT pre-qualification is required for submission of this bid
Response: Yes, "active" status VDOT prequalification is required for submission.
Posted: 11/7/2022
Question: 1. Would the county consider making "Professional Liability Insurance" a separate line item that can be invoices each year of the contract? This would give the county the option to remove this requirement at a later date if desired.
Response: No, the County will not make "Professional Liability Insurance" a separate line item.
Posted: 11/7/2022
Question: 2. Can the county confirm bidders are to use company generated employee titles and not wage determinations for the Pricing Schedule when listing Tradesman?
Response: Bidders may use their company-generated titles.
Posted: 11/7/2022
Question: 3. Would the county consider adding "Foreman", "Laborer/Helper" and "Aerial Lift Truck" back into the Pricing Schedule for unanticipated work that falls outside the line items?
Response: The items will remain on the Bid Form and pricing must be provided at the time of bid submission.
Posted: 11/7/2022
Question: 4. If "Foreman", "Laborer/Helper" and "Aerial Lift Truck" are not added to the Price Schedule, should the contractor provide pricing for these items at the time of the request?
Response: Pricing must be provided at the bid submission for "Foreman, "Laborer/Helper" and "Aerial Lift Truck"
Posted: 11/7/2022
Question: 5. Is there any fee required from the contractor to register with the certified payroll website?
Response: No, there are no fees required from the Contractor to register with the eComply certified payroll system.
Posted: 11/7/2022
Question: 6. Does Line Item #85 include providing the photocell? If so, can the Pricing Schedule be updated to read, "Furnish and Replace Photocell" similar to Line Items #82-84?
Response: Yes, line item #85 include providing the photocell. Addendum No. 1 forthcoming.
Posted: 11/7/2022
Question: 7. Can the county clarify the responses to question #3 and #4? Pricing must be provided at the bid submission for "Foreman, "Laborer/Helper" and "Aerial Lift Truck" and "The items will remain on the Bid Form and pricing must be provided at the time of bid submission." Is the county aware the labor and equipment line items are not on the REBID Pricing Schedule? Line items #86 - #104 have been removed. How should we submit pricing for "Foreman, "Laborer/Helper" and "Aerial Lift Truck"?
Response: Bidders must submit pricing for "Foreman, "Laborer/Helper" and "Aerial Lift Truck in the spaces provided on the Bid Form and not on the pricing schedule. The prices must be submitted in the areas provided on the Bid Form at the time of submission and not at the time of request for these items.