Porterville Unified School District Sealed Solicitation
Title: SUPPLIES
Deadline: 6/18/2024 2:00 PM (UTC-08:00) Pacific Time (US & Canada)
Status: Awarded
Solicitation Number: SN-25-06
Description: Porterville Unified School District is soliciting proposals from qualified vendors to provide supply products for our school cafeteria program. The selected vendor(s) will provide high-quality, s that meet the dietary and nutritional standards set by the USDA and local health regulations.
Product Specifications:
- Products should be free from artificial additives, preservatives, and trans fats.
- Items must be individually packaged to ensure freshness and quality.
- Packaging should be tamper-proof and clearly labeled .
2. Delivery Requirements:
- Deliveries may be needed to multiple school locations within the district.
- Deliveries should be scheduled to ensure minimal disruption to school operations. Deliveries allowed from 6:00 a.m.- 1:00 p.m.
- Vendors must provide a reliable delivery schedule with flexibility to accommodate school holidays and closures.
- All delivery vehicles must comply with local and state health and safety regulations for transporting perishable goods.
3. Vendor Qualifications:
- Vendors must have a proven track record of supplying high-quality food supplies to educational institution.
- Vendors must provide references from at least three other school districts or similar institutions upon request.
- Vendors must demonstrate the capability to meet the volume and variety requirements of the district.
4. Proposal Submission Requirements:
- Detailed description of all products offered, including nutritional information and ingredient lists.
- Pricing per unit for each product category, including any volume discounts.
- Description of the vendor’s quality control measures and food safety protocols.
- Proof of insurance and relevant certifications (e.g., USDA, HACCP).
- Contact information for key personnel responsible for the account.
5. Evaluation Criteria:
- Compliance with product specifications and scope of work.
- Quality and nutritional value of the products offered.
- Adherence to requested proffered brands or qualified equal. When bidding alternate brand samples must be submitted for consideration
- Competitive pricing and potential cost savings.
- Vendor’s experience and references.
- Reliability and flexibility of the delivery schedule.
Documents:
| Documents as of 6/12/2024 |
|---|
| Bid_Legal_Notice_SY_24_25.docx.pdf |
| Bid_FAQs.pdf |
| Supplies_Solicitation_SN_25_06.xlsx |
| 2024_2025_Bid_Documents.pdf |
| Bid_Specification.pdf |
| Bid_Tabulation.pdf |
Addition 1
Posted: 6/21/2024
Type of Addition: In Review
Overview: Thank you for you bid submission, all sealed bids have been opened and are currently under review. Bid awards will be send to Porterville Unified School Board for approval and approved tabulations will be available for public view by 7/10/2024.
Addition 3
Posted: 7/11/2024
Type of Addition: Award Information
Addition 4
Posted: 7/11/2024
Type of Addition: Award Information
Question 1
Posted: 5/28/2024
Question: Can you please provide the bid tabulation from the previous bid indicating the award pricing per item and winning vendor?
Response: If you log into our previous year bids all tabulations are available to view and print
Question 2
Posted: 5/28/2024
Question: Regarding the Vinyl gloves (item #'s 68-72) is the quantity listed by boxes or cases?
Response: These would be purchased by the case
Question 3
Posted: 5/28/2024
Question: Regarding the Vinyl Gloves (Excel item lines 68-72), what is the average number of boxes/cases that are ordered at one time?
Response: On average we would order approx 10 cases
Question 4
Posted: 5/29/2024
Question: The latest bid tabulation that we have been able to locate is from bid #SN-23-04 (from 2022-2023). We are unable to locate a bid for 2024. Please advise.
Response: BID SN-23-04 was rolled over to the 23/24 school year
Question 5
Posted: 5/29/2024
Question: If the bid from 2022-2023 was renewed with the winning vendor, and not put out to bid in 2024, was there an increase in the prices? If so, what would be the current price that you are paying for the vinyl gloves (lines 68-72)?
Response: Per CDE guidelines we only provide bid tabulations we do not undated current or potential vendors on price increases or decreases as they are adjusted
Question 6
Posted: 5/29/2024
Question: Line 5 - what size? Line 6 - what type of bag is this? Line 8 - what is the size of this bag? Line 10 - is this a paper bag, what size? Line 13 - what is the size of this bag? thickness? Line 15 - kraft or red plaid? Line 20 - kraft or white and what depth? Line 21 - Kraft or white? Plain or stock print? Line 23 - Pizza clamshell, 7 or 9" Line 26, 27, 28 - brand or item code , hot or cold food, material? Line 29 - requesting microwavable and compatible with line 37, line 37 is a hinged container. Please elaborate? Line 30 & 31 - are these hinged deli containers or PET or translucent (microwavable)? Line 37 & 38 - are these 8x8 or 9x9? Line 46 - size or ounces? Line 47 - size or ounces? Line 49 & 50 - brand, item code and or material? Line 55 & 56 - brand, item code and or material/ hot or cold food? Line 73 - size and color preference? Line 75 - 9x9 or 10x10 and color preference? Line 77 & 78 - size and what dispensers do they use? Line 79 - what size pan liner? Line 80 & 82 - shallow, medium or deep? Line 88 - what is the width, 12, 18, 24? Line 101 & 103 - low or high dome?
Response: Please feel free to bid on line items based on descriptions or minimum requirements that are listed on the bid solicitation and based on your pricing and availability
Question 7
Posted: 5/30/2024
Question: Considering that bid SN-23-04 was rolled over to the 23/24 school year, was there an increase in the pricing? (Specifically regarding the p/f vinyl gloves)
Response: Per CDE guidelines we only provide bid tabulations we do not undated current or potential vendors on price increases or decreases as they are adjusted
Posted: 6/21/2024
Type of Addition: In Review
Overview: Thank you for you bid submission, all sealed bids have been opened and are currently under review. Bid awards will be send to Porterville Unified School Board for approval and approved tabulations will be available for public view by 7/10/2024.
Posted: 7/11/2024
Type of Addition: Award Information
Posted: 7/11/2024
Type of Addition: Award Information
Posted: 5/28/2024
Question: Can you please provide the bid tabulation from the previous bid indicating the award pricing per item and winning vendor?
Response: If you log into our previous year bids all tabulations are available to view and print
Posted: 5/28/2024
Question: Regarding the Vinyl gloves (item #'s 68-72) is the quantity listed by boxes or cases?
Response: These would be purchased by the case
Posted: 5/28/2024
Question: Regarding the Vinyl Gloves (Excel item lines 68-72), what is the average number of boxes/cases that are ordered at one time?
Response: On average we would order approx 10 cases
Posted: 5/29/2024
Question: The latest bid tabulation that we have been able to locate is from bid #SN-23-04 (from 2022-2023). We are unable to locate a bid for 2024. Please advise.
Response: BID SN-23-04 was rolled over to the 23/24 school year
Posted: 5/29/2024
Question: If the bid from 2022-2023 was renewed with the winning vendor, and not put out to bid in 2024, was there an increase in the prices? If so, what would be the current price that you are paying for the vinyl gloves (lines 68-72)?
Response: Per CDE guidelines we only provide bid tabulations we do not undated current or potential vendors on price increases or decreases as they are adjusted
Posted: 5/29/2024
Question: Line 5 - what size? Line 6 - what type of bag is this? Line 8 - what is the size of this bag? Line 10 - is this a paper bag, what size? Line 13 - what is the size of this bag? thickness? Line 15 - kraft or red plaid? Line 20 - kraft or white and what depth? Line 21 - Kraft or white? Plain or stock print? Line 23 - Pizza clamshell, 7 or 9" Line 26, 27, 28 - brand or item code , hot or cold food, material? Line 29 - requesting microwavable and compatible with line 37, line 37 is a hinged container. Please elaborate? Line 30 & 31 - are these hinged deli containers or PET or translucent (microwavable)? Line 37 & 38 - are these 8x8 or 9x9? Line 46 - size or ounces? Line 47 - size or ounces? Line 49 & 50 - brand, item code and or material? Line 55 & 56 - brand, item code and or material/ hot or cold food? Line 73 - size and color preference? Line 75 - 9x9 or 10x10 and color preference? Line 77 & 78 - size and what dispensers do they use? Line 79 - what size pan liner? Line 80 & 82 - shallow, medium or deep? Line 88 - what is the width, 12, 18, 24? Line 101 & 103 - low or high dome?
Response: Please feel free to bid on line items based on descriptions or minimum requirements that are listed on the bid solicitation and based on your pricing and availability
Posted: 5/30/2024
Question: Considering that bid SN-23-04 was rolled over to the 23/24 school year, was there an increase in the pricing? (Specifically regarding the p/f vinyl gloves)
Response: Per CDE guidelines we only provide bid tabulations we do not undated current or potential vendors on price increases or decreases as they are adjusted