Posted: 5/20/2025

Type of Addition: Response to Compass Group DBA Chartwells Question

Overview: 1. Are any of the schools CEP eligible? If so, please provide each school’s ISP
percentage.

All schools are CEP eligible. See attached document.
2. Please provide meal claims by school site for time period, August 24 through April 25.

See attached document
3. Are there any open positions not included in the employee labor information
provided?
No, all positions (open or filled) are listed in the labor information.
4. Please confirm that all employees listed on Employee Wage Report will become
FSMC employees.
We confirm that all positions listed will become the responsibility of the FSMC.
5. Are the Child Nutrition employees part of a CBA? If so, please provide a copy of the
CBA.
No – the employees are not part of a CBA
6. Are the schools closed campuses? Can the students leave the premises during their
meal periods?
They are all closed campuses
7. Does the district have a Summer program? If so, how many days, number of sites,
staffing, and please provide the claim forms for last summer.
Summer school is the month of June at 28 school sites
Summer school is held during the month of June (15 days in 2025) Mon-Thursday
2 staff members at each school for breakfast and lunch
See attached claim form

8. Please provide the claim forms for last summer.
See question 7
9. How many days are snacks served, and what is the annual total of snacks?
It varies from year to year and at each school. 2023-2024: 6,474 snacks were served;
2024-2025: 3,414 snacks were served. In 24-25 six schools served afterschool snacks,
in 23-24, 10 schools served afterschool snacks.
10. How many days is supper served, and what is the annual total of meals?
There is no supper program
11. Please provide the total commodity allotment for the SY25-26 and the estimated
delivery and processing cost.
Total allotment for 25-26: $665847.16
Estimated fees:
Brown box delivery fees: $8883.00
DoD Fresh – no processing fee
Processing fee for NOI products was established through the bid process. If FSMC is
contracted, processing fees will be determined through their vendors.
12. Please provide copy of your itemized commodity order for SY25-26.
See attached
13. In reviewing recent board documents, we saw discussions about Gold Star, Prairie
Farms, and Royal Papers. If the district hires an FSMC, will those contracts be
considered null and void since the FSMC would take over purchasing to maximize
pricing?
Yes
14. What was the total ala carte sales by site for SY24?
See attached

15. How many district catering events were provided by the Child Nutrition department
in the last school year?
Approx 175 from July 1, 2024 to April 30, 2025. This is anticipated to increase slightly
as there were events that the department was unable to cover due to the time of the
event. The district is also interested in food truck options.
16. How are the 30 points allocated for cost/price evaluated for first place, second
place, and subsequent positions.
 Lowest cost proposal = 30 points
 Remaining proposals scored as 30 - ([(B-A)/A] * 30) = Final Cost Score
o A: Lowest cost proposal
o B: Vendor's cost being scored

17. What amount should all FSMCs use for the district’s In-Direct cost?
Please submit a follow-up question if this is not addressed in the other answers and
attachments.
18. Does the current food service program provide meals, Breakfast, Lunch or Snacks,
to organizations outside of the SFA? Such as Magnet Schools, Senior Centers or
Daycares?
No
19. Are there any other expenses charged to the food service fund beside food/labor? If
so, please provide what those charges are and their amount(s). Examples but not
limited to; Cleaning Supplies, Paper Supplies, Linen, Laundry, Uniforms, Maintenance &
Repair Costs, Leased equipment costs, Taxes & Licenses, Vehicle & Fuel Costs,
Computer Expenses
Annual estimated expenses are as follows:
Waste Removal (dumpster) - $175,000
General Supplies (office supplies, disposables/paper goods/cleaning supplies) -
$300,000
Other services (trash pick up, POS software, temp agency) - $300,000
Equipment repair (outside vendor) - $45,000
Mileage - $5000

20. Please provide the completed Food Service Annual Financial Report for SY23-24
showing the Year End Actual Sales and Expenses. This is the audited Annual Income
and Expenditure Report requested by the State.
See attached
21. The bid opening scheduled for June 16th at 10:00 AM. Will this be a live, in-person
bid opening where vendors may attend and bid rates will be read aloud?
This will be a virtual bid opening. A zoom link will be provided via the Vendor Registry
page.
22. The Fresh Fruit and Vegetable Program (FFVP) is not selected on page 1 of the
RFP; however, it is discussed in the red text box on page 3. Should the FFVP box on
page 1 be checked to reflect this?
The fresh produce discussed in the red box is not the FFVP – it is the district’s
expectation for serving fresh produce each week to the students.
We have also put Commodity entitlement money to the Dept of Defense fresh produce
program for our secondary schools for the 2025-2026 school year.
23. On page 10 of the RFP, which option does the district intend for vendors to
use—Option A or Option B?
Option A

Documents:

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Posted: 5/30/2025

Type of Addition: Questions from Pre-RFP bid meeting

Overview: Please see the documents attached for the questions asked during the prebid along with the answers. 

Documents:

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Posted: 5/23/2025

Question: 1. Please provide information on Child Nutrition staffing for the Early Childhood sites, no positions were listed on the Employee wage document. 2. On Page 4 in the RFP/Contract Additional Provisions section, you state that FSMCs shall provide a cashier’s check or bond in the amount of $25,000 within 48 hours of the proposal deadline. On Page 36 in Appendix A, you state that the Offeror shall submit with their proposal, a bid bond guarantee that is no less than 5 percent or more than 10 percent of the total proposed price when the contract in aggregate with SFSP is greater than $250,000. Please clarify if both Bid Bonds are required or if the page 4 requirement supersedes the page 37 requirement. 3. On Page 4 in the RFP/Contract Additional Provisions section, you state that FSMCs shall submit a Performance Bond in the amount of $150,000 with their proposal. On Page 36 in Appendix A, you state FSMCs must obtain a performance bond in the amount not less than 10 percent or no more than 25 percent of the value of the awarded contract and upon award provided within 10 days. Please clarify which amount and should it be provided with the proposal or upon award of contract.

Response: 1. Please provide information on Child Nutrition staffing for the Early Childhood sites, no positions were listed on the Employee wage document. We provide a variety of prepackaged breakfast kits to the EC centers. The EC staff handout the meals and record each child receiving one on a spreadsheet. This is then sent to the Child Nutrition office. Site visits by Child Nutrition staff are done throughout the year to ensure compliance. 2. On Page 4 in the RFP/Contract Additional Provisions section, you state that FSMCs shall provide a cashier’s check or bond in the amount of $25,000 within 48 hours of the proposal deadline. On Page 36 in Appendix A, you state that the Offeror shall submit with their proposal, a bid bond guarantee that is no less than 5 percent or more than 10 percent of the total proposed price when the contract in aggregate with SFSP is greater than $250,000. Please clarify if both Bid Bonds are required or if the page 4 requirement supersedes the page 37 requirement. FSMC shall provide a cashier’s check or bond in the amount of $25,000 or 5 percent of the total proposed price, whichever is more, within 48 hours of the proposal deadline. 3. On Page 4 in the RFP/Contract Additional Provisions section, you state that FSMCs shall submit a Performance Bond in the amount of $150,000 with their proposal. On Page 36 in Appendix A, you state FSMCs must obtain a performance bond in the amount not less than 10 percent or no more than 25 percent of the value of the awarded contract and upon award provided within 10 days. Please clarify which amount and should it be provided with the proposal or upon award of contract. FSMC shall provide a performance bond in the amount of $150,000 or 10 percent of the total value of the awarded contract, whichever is more, and upon award provided within 10 days.

Posted: 5/28/2025

Question: 1. Are serving trays being used washable (hard) or disposable per school? 2. What meal equivalent factor would you like all FSMC’s to use in the bidding process? 3. Could you please provide current meal prices for breakfast, lunch, and snack for all grade levels? 4. Can you please provide 2025-2026 student meals prices for all grade levels if they have been set? 5. Do any of the schools have an open campus, which allows students to leave school over lunch? a. If yes, which schools? 6. Do you currently operate BIC (Breakfast in the Classroom)? a. If yes, which sites participate?

Response: 1. Are serving trays being used washable (hard) or disposable per school? This depends on the school - high schools use disposable. Elementary and middle use both - depending on the school. This is based on staffing levels. 2. What meal equivalent factor would you like all FSMC’s to use in the bidding process? $5.11. 3. Could you please provide current meal prices for breakfast, lunch, and snack for all grade levels? We are CEP. All meals and afterschool snacks are free of charge to students. 4. Can you please provide 2025-2026 student meals prices for all grade levels if they have been set? We are CEP for the entire district. 5. Do any of the schools have an open campus, which allows students to leave school over lunch? a. If yes, which schools? No 6. Do you currently operate BIC (Breakfast in the Classroom)? a. If yes, which sites participate? No