City of Beaufort Sealed Solicitation

Title: INFORMATION TECHNOLOGY AND SUPPORT SERVICES

Deadline: 9/8/2020 2:00 PM   (UTC-05:00) Eastern Time (US & Canada)

Status: Awarded

Solicitation Number: RFP 2021-103

Description:

The City of Beaufort is requesting proposals from qualified, professional technology firms for Information Technology Support Services. The qualified firm would provide necessary technical services, which would enable the City to:

·        Protect and secure its technology facilities;

·        Ensure the efficient operation of its data processing networks and related computer systems in its defined user community;

·        Enhance its quality of service for City departments;

·        Minimize the spending and maximize the ROI for investment in technology;

The RFP and additional documents may be accessed on the City’s website, https://www.cityofbeaufort.org/165/Procurement, Bid Opportunities - or by contacting the Procurement Administrator.

 

Due to the impact of the COVID-19 virus and the State of South Carolina Executive Order 2020-12 dated March 21, 2020 regarding “social distancing” practices, PROPOSALS MAY BE SUBMITTED BY EMAIL.

 

 

The submittal deadline is 2:00 P.M. ET on September 7, 2020. 

Pre-Bid Meeting Date: 8/18/2020 2:00 PM

Pre-Bid Meeting Details: A NON-MANDATORY PRE-PROPOSAL MEETING WILL BE HELD AT 2:00 PM ET ON TUESDAY, AUGUST 18, 2020 ALL POTENTIAL OFFERORS ARE ENCOURAGED TO ATTEND. DUE TO THE IMPACT OF THE COVID-19 VIRUS AND THE STATE OF SOUTH CAROLINA EXECUTIVE ORDER 2020-12 DATED MARCH 21, 2020 REGARDING “SOCIAL DISTANCING” PRACTICES, THE PRE-BID AND BID OPENING MEETINGS WILL BE CONDUCTED VIA ZOOM VIDEO CONFERENCING. ZOOM MEETING DETAILS WILL BE ANNOUNCED BY ADDENDA.

Documents:

Documents as of 8/18/2020
Public Notice RFP 2021-103.pdf
Schedule A COB Hardware - Software Applications.pdf
RFP 2021-103 IT Services.pdf
Addition 1

Posted: 8/6/2020

Type of Addition: Addendum 1 Pre-Bid Zoom Meeting Information

Overview:

This AddendumNo. 1 to RFP 2021-103  InformationTechnology Support Services

is issued bythe City of Beaufort Finance Department. Except as modified by this AddendumNo. 1, all areas of the RFP not specifically mentioned in or affected by thisAddendum shall remain unchanged.

 

Join Zoom Meeting on August 18, 2020 @ 2:00 PM
https://us02web.zoom.us/j/89066913424?pwd=WVZMM25WMVA5ZXIyb1NxbWdJTmlWZz09

Meeting ID: 890 6691 3424
Passcode: 502747
One tap mobile
+19292056099,,89066913424#,,,,,,0#,,502747# US (New York)
+13017158592,,89066913424#,,,,,,0#,,502747# US (Germantown)

Dial by your location
        +1 929 205 6099 US (New York)
        +1 301 715 8592 US (Germantown)
        +1 312 626 6799 US (Chicago)
        +1 669 900 6833 US (San Jose)
        +1 253 215 8782 US (Tacoma)
        +1 346 248 7799 US (Houston)
Meeting ID: 890 6691 3424
Passcode: 502747
Find your local number: https://us02web.zoom.us/u/kTVcWZkX9

Documents:

Addition 2

Posted: 8/6/2020

Type of Addition: Addendum 2 Bod Opening Zoom Meeting Information

Overview:

This AddendumNo. 2 to RFP 2021-103  InformationTechnology Support Services

is issued bythe City of Beaufort Finance Department. Except as modified by this AddendumNo. 1, all areas of the RFP not specifically mentioned in or affected by thisAddendum shall remain unchanged.

Join Zoom Meeting on September 7, 2020 @ 2:00 PM
https://us02web.zoom.us/j/87371425370?pwd=WE9yZHpBaVgrRE5LajhUSlhLMlJOZz09

Meeting ID: 873 7142 5370
Passcode: 201196
One tap mobile
+13126266799,,87371425370#,,,,,,0#,,201196# US (Chicago)
+19292056099,,87371425370#,,,,,,0#,,201196# US (New York)

Dial by your location
        +1 312 626 6799 US (Chicago)
        +1 929 205 6099 US (New York)
        +1 301 715 8592 US (Germantown)
        +1 346 248 7799 US (Houston)
        +1 669 900 6833 US (San Jose)
        +1 253 215 8782 US (Tacoma)
Meeting ID: 873 7142 5370
Passcode: 201196
Find your local number: https://us02web.zoom.us/u/kb0h4cbImC

Addition 3

Posted: 8/12/2020

Type of Addition: Addendum 3

Overview:

This Addendum No. 3 to RFP 2021-103  Information Technology Support Services

is issued by the City of Beaufort Finance Department. Except as modified by this Addendum No. 3, all areas of the RFP not specifically mentioned in or affected by this Addendum shall remain unchanged. 

The deadline for proposals is changed to 2:00 PM ET, Tuesday, September 8, 2020. 

Documents:

Addition 4

Posted: 8/21/2020

Type of Addition: Addendum 4 Performance Bond

Overview:

 

This Addendum No. 4 to RFP 2021-103 Information Technology Support Services is issued by the City of Beaufort Finance Department. Except as modified by this Addendum No. 4, all areas of the RFP not specifically mentioned in or affected by this Addendum shall remain unchanged.

The requirement for providing a Performance Bond with the proposal in the section stated below is removed.

Page 13

Section V. Submission Requirements

2. g. Other Information to Provide - (ii) Upon the award of the contract, the contractor shall be responsible for providing a Performance Bond in the amount of 100% of the total annual fix fee for Year 1.

However, as stated in the City of Beaufort General Terms and Conditions: The successful vendor shall maintain Professional Liability Insurance to cover errors, acts of omission by the vendor, its agents and representations in the performance of its obligations herein: $1,000,000 per occurrence.

 

Documents:

Addition 5

Posted: 8/26/2020

Type of Addition: Addendum 5 Questions & Answers

Overview:

City of Beaufort RFP 2021-103

Information Technology Support Services

Addendum 5

Questions & Answers

 

 

This Addendum No. 5 to RFP 2021-103 Information Technology Support Services is issued by the City of Beaufort Finance Department. Except as modified by this Addendum No. 5, all areas of the RFP not specifically mentioned in or affected by this Addendum shall remain unchanged.

See Attached:

Exhibits:

5-A - Questions & Answers

5-B - Network Diagram

5-C – Map of City of Beaufort (COB) Buildings 

Documents:

Addition 6

Posted: 10/8/2020

Type of Addition: In Review

Overview: See attached Bid Tabulation

Addition 7

Posted: 10/8/2020

Type of Addition: Bid Tabulation

Overview:

Documents:

Addition 8

Posted: 10/30/2020

Type of Addition: Award Information

Overview: The contract has been awarded to InterDev, LLC

Posted: 8/6/2020

Type of Addition: Addendum 1 Pre-Bid Zoom Meeting Information

Overview:

This AddendumNo. 1 to RFP 2021-103  InformationTechnology Support Services

is issued bythe City of Beaufort Finance Department. Except as modified by this AddendumNo. 1, all areas of the RFP not specifically mentioned in or affected by thisAddendum shall remain unchanged.

 

Join Zoom Meeting on August 18, 2020 @ 2:00 PM
https://us02web.zoom.us/j/89066913424?pwd=WVZMM25WMVA5ZXIyb1NxbWdJTmlWZz09

Meeting ID: 890 6691 3424
Passcode: 502747
One tap mobile
+19292056099,,89066913424#,,,,,,0#,,502747# US (New York)
+13017158592,,89066913424#,,,,,,0#,,502747# US (Germantown)

Dial by your location
        +1 929 205 6099 US (New York)
        +1 301 715 8592 US (Germantown)
        +1 312 626 6799 US (Chicago)
        +1 669 900 6833 US (San Jose)
        +1 253 215 8782 US (Tacoma)
        +1 346 248 7799 US (Houston)
Meeting ID: 890 6691 3424
Passcode: 502747
Find your local number: https://us02web.zoom.us/u/kTVcWZkX9

Documents:

Posted: 8/6/2020

Type of Addition: Addendum 2 Bod Opening Zoom Meeting Information

Overview:

This AddendumNo. 2 to RFP 2021-103  InformationTechnology Support Services

is issued bythe City of Beaufort Finance Department. Except as modified by this AddendumNo. 1, all areas of the RFP not specifically mentioned in or affected by thisAddendum shall remain unchanged.

Join Zoom Meeting on September 7, 2020 @ 2:00 PM
https://us02web.zoom.us/j/87371425370?pwd=WE9yZHpBaVgrRE5LajhUSlhLMlJOZz09

Meeting ID: 873 7142 5370
Passcode: 201196
One tap mobile
+13126266799,,87371425370#,,,,,,0#,,201196# US (Chicago)
+19292056099,,87371425370#,,,,,,0#,,201196# US (New York)

Dial by your location
        +1 312 626 6799 US (Chicago)
        +1 929 205 6099 US (New York)
        +1 301 715 8592 US (Germantown)
        +1 346 248 7799 US (Houston)
        +1 669 900 6833 US (San Jose)
        +1 253 215 8782 US (Tacoma)
Meeting ID: 873 7142 5370
Passcode: 201196
Find your local number: https://us02web.zoom.us/u/kb0h4cbImC

Posted: 8/12/2020

Type of Addition: Addendum 3

Overview:

This Addendum No. 3 to RFP 2021-103  Information Technology Support Services

is issued by the City of Beaufort Finance Department. Except as modified by this Addendum No. 3, all areas of the RFP not specifically mentioned in or affected by this Addendum shall remain unchanged. 

The deadline for proposals is changed to 2:00 PM ET, Tuesday, September 8, 2020. 

Documents:

Posted: 8/21/2020

Type of Addition: Addendum 4 Performance Bond

Overview:

 

This Addendum No. 4 to RFP 2021-103 Information Technology Support Services is issued by the City of Beaufort Finance Department. Except as modified by this Addendum No. 4, all areas of the RFP not specifically mentioned in or affected by this Addendum shall remain unchanged.

The requirement for providing a Performance Bond with the proposal in the section stated below is removed.

Page 13

Section V. Submission Requirements

2. g. Other Information to Provide - (ii) Upon the award of the contract, the contractor shall be responsible for providing a Performance Bond in the amount of 100% of the total annual fix fee for Year 1.

However, as stated in the City of Beaufort General Terms and Conditions: The successful vendor shall maintain Professional Liability Insurance to cover errors, acts of omission by the vendor, its agents and representations in the performance of its obligations herein: $1,000,000 per occurrence.

 

Documents:

Posted: 8/26/2020

Type of Addition: Addendum 5 Questions & Answers

Overview:

City of Beaufort RFP 2021-103

Information Technology Support Services

Addendum 5

Questions & Answers

 

 

This Addendum No. 5 to RFP 2021-103 Information Technology Support Services is issued by the City of Beaufort Finance Department. Except as modified by this Addendum No. 5, all areas of the RFP not specifically mentioned in or affected by this Addendum shall remain unchanged.

See Attached:

Exhibits:

5-A - Questions & Answers

5-B - Network Diagram

5-C – Map of City of Beaufort (COB) Buildings 

Documents:

Posted: 10/8/2020

Type of Addition: In Review

Overview: See attached Bid Tabulation

Posted: 10/8/2020

Type of Addition: Bid Tabulation

Overview:

Documents:

Posted: 10/30/2020

Type of Addition: Award Information

Overview: The contract has been awarded to InterDev, LLC