Florence County Open Until Resolved RFP

Title: Solid Waste Collection/Disposal and Recycling Services

Deadline: 3/13/2024 3:00 PM   (UTC-05:00) Eastern Time (US & Canada)

Status: Awarded

Solicitation Number: 39-23/24

Description: Florence County is accepting proposals from qualified vendors to provide Solid Waste Collection/Disposal and Recycling Services from the County's 15 Manned Convenience Centers.

Documents:

Documents as of 1/24/2024
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PLANHOLDERS:

Date Company Name
1/24/2024 9:25:17 AM MarshCat, LLC
1/24/2024 9:39:11 AM Campbell Pavement Specialties Inc.
1/24/2024 11:18:51 AM Tri-County Trucking LLC
1/24/2024 3:47:28 PM South Carolina Waste Management LLC
1/25/2024 6:01:41 AM Alliance Consulting Engineers, Inc.
1/25/2024 8:54:21 AM Custom Recycling
1/25/2024 8:54:53 AM Toter, LLC
1/25/2024 5:02:52 PM Baker Ops Management, LLC
1/26/2024 2:25:37 AM SevenOutsource
1/29/2024 3:13:33 AM AG Ltd
1/29/2024 12:05:05 PM MSW Consultants
2/6/2024 3:15:41 PM Deltek
2/8/2024 8:42:29 PM Pee Dee Earthworks
2/9/2024 11:19:09 AM Express Disposal, Sandlands C&D Landfill of SC, LLC
2/14/2024 9:01:05 AM Schaefer Plastics North America, LLC
2/16/2024 3:00:12 PM None
3/10/2024 1:54:18 AM PWXPress
3/11/2024 1:56:01 PM Capital Waste Services
3/11/2024 4:08:20 PM envirobidnet
3/11/2024 4:21:05 PM Republic Services
3/11/2024 11:26:22 PM ConstructConnect
4/9/2024 9:50:15 AM Capital Waste Services
4/9/2024 10:28:33 AM Waste Management
4/24/2024 10:46:35 AM CWS
Addition 1

Posted: 1/25/2024

Type of Addition: Addendum No. 1

Overview: The submission date has been extended until March 13, 2024 at 3:00 p.m.

Deadline: 3/13/2024 3:00 PM

Addition 2

Posted: 2/5/2024

Type of Addition: Addendum No. 2

Overview: Florence County is providing to all interested bidder monthly reports for the following:


1)  Tonnage Report for each site (Jan thru March and June thru August 2023).
2)  2023 Monthly Oil Waste Report for each site.  NOTE:  Only the FLO Site are for Florence County.  The other sites are for other entities.  
3)  Roll-Off Report for each site (Jan thru March and June thru August 2023).
4) Total Monthly Electronic Waste Report in lbs. (Jan thru March and June thru August 2023).

Documents:

Addition 3

Posted: 2/22/2024

Type of Addition: Responses to 25 Questions

Overview: The responses to twenty five (25) of the posted questions are attached. 

Documents:

Addition 4

Posted: 3/11/2024

Type of Addition: Additional Clarifications (Q&A)

Overview: Questions: 1. Does the 6-month haul report provided by the County include the compactor hauls for each facility? It appears it only has the roll-off information. The original question submitted requested all haul quantities by type, tonnage, and per month- not just roll-off containers. Will the County please confirm and provide the number compactor hauls per location per month as well? 2. Does the 6-month tonnage report provided by the County include the tons for the compactor hauls for each facility? The original question submitted requested all haul quantities by type, tonnage, and per month-not just roll-off containers. Will the County please confirm and provide the compactor tons per location per month as well? 3. Does the 6-month haul report provided by the County include all the hauls for C&D/yard debris materials being hauled per month by each facility? We have this information as a whole because the hauls for these materials are going to our facility, but the report provided by the County is seemingly missing a substantial number of hauls on the report- ~283 hauls per month per our records (avg. 6 months). The original question submitted requested all haul quantities by type, tonnage, and per month. Will the County please confirm and provide the C&D/yard debris number of compactor and roll-off hauls per facility per month? 4. Does the 6-month tonnage report provided by the County include the tons for the C&D/yard debris materials? We have this information as a whole because the hauls for these materials are going to our facility, but the report provided by the County seemingly is missing a substantial number of tons on the report- ~2.5 tons per haul X ~283 hauls= ~707.5 tons per month (6 month average) Answer: The best information we have regarding the quantities requested is attached.

Documents:

Addition 5

Posted: 3/11/2024

Type of Addition: Clarifications

Overview: Clarifying questions:

1. Does the 6-month haul report provided by the County include the compactor hauls for each facility? It appears it only has the roll-off information. The original question submitted requested all haul quantities by type, tonnage, and per month- not just roll-off containers. Will the County please confirm and provide the number compactor hauls per location per month as well?
2. Does the 6-month tonnage report provided by the County include the tons for the compactor hauls for each facility? The original question submitted requested all haul quantities by type, tonnage, and per month-not just roll-off containers. Will the County please confirm and provide the compactor tons per location per month as well?
3. Does the 6-month haul report provided by the County include all the hauls for C&D/yard debris materials being hauled per month by each facility? We have this information as a whole because the hauls for these materials are going to our facility, but the report provided by the County is seemingly missing a substantial number of hauls on the report- ~283 hauls per month per our records (avg. 6 months). The original question submitted requested all haul quantities by type, tonnage, and per month. Will the County please confirm and provide the C&D/yard debris number of compactor and roll-off hauls per facility per month?
4. Does the 6-month tonnage report provided by the County include the tons for the C&D/yard debris materials? We have this information as a whole because the hauls for these materials are going to our facility, but the report provided by the County seemingly is missing a substantial number of tons on the report- ~2.5 tons per haul X ~283 hauls= ~707.5 tons per month (6 month average)


Answer:  The best information we have regarding the quantities requested is from the invoices.  8 months of invoicing is attached.  

Documents:

Addition 6

Posted: 3/13/2024

Type of Addition: In Review

Addition 7

Posted: 4/9/2024

Type of Addition: Evaluation Results

Overview: It is the intent of Florence County to award this solicitation to Waste Management of Carolinas, Inc. on April 18, 2024.

Documents:

Addition 8

Posted: 4/18/2024

Type of Addition: Award Information

Overview: Intent of Award was issued on April 18, 2024 to Waste Management of the Carolinas, Inc. of Florence, SC. The Contract amount to be determined.

Question 1

Posted: 1/24/2024

Question: I am respectfully asking for an extension on the Florence County Solid Waste Collection / Disposal and Recycling MCC Services RFP? The current due date only allows bidders just shy of one month to put together such an important and extensive RFP proposal for a very in depth service.

Response: Please see the public solicitation Addendum No. 1.

Question 2

Posted: 1/30/2024

Question: Can you provide the average number of tons generated for each waste stream at each of the sites? Monthly or yearly will suffice.

Response: Please see Addendum No. 2

Question 3

Posted: 2/7/2024

Question: In the RFP, under scope of service, the County has included collection of used motor oil, lead-acid batteries and electronics. Currently, the County handles those services through a grant to the county, etc. Is this collection now included in the RFP.

Response: Yes, it is the intent of the County to have an all-inclusive contract for these services. However, the County reserves the right to award multiple vendors from this solicitation.

Question 4

Posted: 2/7/2024

Question: On page 7 of the RFP under references it sounds as though the first and second bullet points are asking for the same information. Then the very next bullet point after the two mentioned seems to be asking for the same information. Could you please provide clarification.

Response: We have already responded to this question. Please see the public solicitation.

Question 5

Posted: 2/14/2024

Question: Please provide a detailed 12-month haul history per facility: number of hauls per type/material/commodity for each facility and ton/weights of each container. The current report only shows all tons per site, not by type and tonnage per type.

Response: We have already responded to this question. Please see the public solicitation.

Question 6

Posted: 2/14/2024

Question: Please verify the container size and quantity per facility, e.g. size and quantity of roll-off containers & size and quantity of compactor at each facility. Our site visits do not match the information in the addendum.

Response: We have already responded to this question. Please see the public solicitation.

Question 7

Posted: 2/14/2024

Question: Please verify the number of attendants required for each facility

Response: We have already responded to this question. Please see the public solicitation.

Question 8

Posted: 2/14/2024

Question: Please provide the current wages for attendants working at each facility

Response: We have already responded to this question. Please see the public solicitation.

Question 9

Posted: 2/14/2024

Question: Please provide the current attendants’ weekly schedule/hours for each facility

Response: We have already responded to this question. Please see the public solicitation.

Question 10

Posted: 2/14/2024

Question: Please provide a copy of the existing contract

Response: We have already responded to this question. Please see the public solicitation.

Question 11

Posted: 2/14/2024

Question: Please provide the current disposal and recycling locations for each material type, e.g. tires, yard waste, brown goods, MSW, cardboard, batteries, etc. (any and all types of materials collected at the facilities)

Response: We have already responded to this question. Please see the public solicitation.

Question 12

Posted: 2/14/2024

Question: Please provide the current rates for haul rates per facility, disposal/rebates rates for each material type, and rental for containers/compactors, etc.

Response: We have already responded to this question. Please see the public solicitation.

Question 13

Posted: 2/14/2024

Question: The bid ask specifically for: Provide a proposed “per ton’ rate for hauling and disposal of bulky wastes, C&D waste, and yard debris to a transfer station and/or an EPA/SCDHEC approved landfill, to include all landfill tipping fees for the fiscal year 2024/2025 (July 1, 2024 through June 30); but it does not indicate disposal rates for tires, oil, or electronic waste. Does the bidder need to provide disposal rates for tires, oil, and electronic waste?

Response: We have already responded to this question. Please see the public solicitation.

Question 14

Posted: 2/14/2024

Question: Is oil recycling included as a part of this bid? If so, who is the current oil recycling provider? What do they charge for service?

Response: We have already responded to this question. Please see the public solicitation.

Question 15

Posted: 2/14/2024

Question: Does this bid include electronic recycling? If so, where are electronics being recycled? How much do they charge?

Response: We have already responded to this question. Please see the public solicitation.

Question 16

Posted: 2/14/2024

Question: Does the county receive rebates for recyclables? If so, what is the current rebate structure for all recyclables collected by type?

Response: We have already responded to this question. Please see the public solicitation.

Question 17

Posted: 2/14/2024

Question: The bid states: e. Provide a proposed rate for transport of recyclable materials to an appropriate Materials Recovery Facility for the fiscal year 2024/2025 (July 1, 2024 through June 30), if applicable. Is the hauler responsible for disposal and recycling processing charges or are these billed or rebated directly to the County?

Response: We have already responded to this question. Please see the public solicitation.

Question 18

Posted: 2/14/2024

Question: Is there a CPI or price increase granted yearly?

Response: We have already responded to this question. Please see the public solicitation.

Question 19

Posted: 2/14/2024

Question: Will the County accept contamination charges for hauls that are not accepted at the disposal or recycling facilities due to non-compliant materials?

Response: We have already responded to this question. Please see the public solicitation.

Question 20

Posted: 2/14/2024

Question: Does the County require standard reporting monthly? If so, please send an example of the requirement.

Response: We have already responded to this question. Please see the public solicitation.

Question 21

Posted: 2/14/2024

Question: Does the County own or lease the compactors at each facility?

Response: We have already responded to this question. Please see the public solicitation.

Question 22

Posted: 2/14/2024

Question: The bid states: The Contractor shall provide all compactors, dumpsters, containers, and trucks necessary for sufficient collection, storage, transportation, and disposal of household garbage, cardboard, yard debris, bulk wastes, white goods, used motor oil, lead-acid batteries, used tires, and electronics; however, there are no instructions within the RFP to provide disposal/rebate pricing for bulk waste, white goods, lead-acid batteries, tires or electronics. Please specify how these materials are managed, the destination facilities, and costs associated with disposal or recycling, and if these are directly billed/rebated to the County.

Response: We have already responded to this question. Please see the public solicitation.

Question 23

Posted: 2/14/2024

Question: What facility is the yard waste currently being hauled to?

Response: We have already responded to this question. Please see the public solicitation.

Question 24

Posted: 2/14/2024

Question: Is there an existing service schedule per location? If so, please provide

Response: We have already responded to this question. Please see the public solicitation.

Question 25

Posted: 2/14/2024

Question: Are there any expectations on service timelines? If so, what is the timeframe and expectation for servicing each container at each facility, e.g. turnaround time?

Response: We have already responded to this question. Please see the public solicitation.

Question 26

Posted: 2/14/2024

Question: Are there any penalties associated with service?

Response: We have already responded to this question. Please see the public solicitation.

Question 27

Posted: 2/14/2024

Question: Are the onsite attendance responsible for identifying which container requires service?

Response: We have already responded to this question. Please see the public solicitation.

Question 28

Posted: 2/14/2024

Question: Addendum two gives the total hauls and tons per location but does not include the number of hauls & tons per type of material per facility. Will you please provide the breakdown?

Response: We have already responded to this question. Please see the public solicitation.

Question 29

Posted: 2/14/2024

Question: Please provide a detailed 12-month haul history per facility: number of hauls per type/material/commodity for each facility and ton/weights of each container. The current report only shows all tons per site, not by type and tonnage per type.

Response: We have already responded to this question. Please see the public solicitation.

Question 30

Posted: 2/28/2024

Question: There are currently only two addenda correct? I know that they have to be included in our response and signed but my other question is do they have to be included in the 15 page main proposal or can they be included under separate cover in Supplemental Information?

Response: There are currently 2 addendums. The addendum acknowledgement is not a part of the page limit.

Posted: 1/25/2024

Type of Addition: Addendum No. 1

Overview: The submission date has been extended until March 13, 2024 at 3:00 p.m.

Deadline: 3/13/2024 3:00 PM

Posted: 2/5/2024

Type of Addition: Addendum No. 2

Overview: Florence County is providing to all interested bidder monthly reports for the following:


1)  Tonnage Report for each site (Jan thru March and June thru August 2023).
2)  2023 Monthly Oil Waste Report for each site.  NOTE:  Only the FLO Site are for Florence County.  The other sites are for other entities.  
3)  Roll-Off Report for each site (Jan thru March and June thru August 2023).
4) Total Monthly Electronic Waste Report in lbs. (Jan thru March and June thru August 2023).

Documents:

Posted: 2/22/2024

Type of Addition: Responses to 25 Questions

Overview: The responses to twenty five (25) of the posted questions are attached. 

Documents:

Posted: 3/11/2024

Type of Addition: Additional Clarifications (Q&A)

Overview: Questions: 1. Does the 6-month haul report provided by the County include the compactor hauls for each facility? It appears it only has the roll-off information. The original question submitted requested all haul quantities by type, tonnage, and per month- not just roll-off containers. Will the County please confirm and provide the number compactor hauls per location per month as well? 2. Does the 6-month tonnage report provided by the County include the tons for the compactor hauls for each facility? The original question submitted requested all haul quantities by type, tonnage, and per month-not just roll-off containers. Will the County please confirm and provide the compactor tons per location per month as well? 3. Does the 6-month haul report provided by the County include all the hauls for C&D/yard debris materials being hauled per month by each facility? We have this information as a whole because the hauls for these materials are going to our facility, but the report provided by the County is seemingly missing a substantial number of hauls on the report- ~283 hauls per month per our records (avg. 6 months). The original question submitted requested all haul quantities by type, tonnage, and per month. Will the County please confirm and provide the C&D/yard debris number of compactor and roll-off hauls per facility per month? 4. Does the 6-month tonnage report provided by the County include the tons for the C&D/yard debris materials? We have this information as a whole because the hauls for these materials are going to our facility, but the report provided by the County seemingly is missing a substantial number of tons on the report- ~2.5 tons per haul X ~283 hauls= ~707.5 tons per month (6 month average) Answer: The best information we have regarding the quantities requested is attached.

Documents:

Posted: 3/11/2024

Type of Addition: Clarifications

Overview: Clarifying questions:

1. Does the 6-month haul report provided by the County include the compactor hauls for each facility? It appears it only has the roll-off information. The original question submitted requested all haul quantities by type, tonnage, and per month- not just roll-off containers. Will the County please confirm and provide the number compactor hauls per location per month as well?
2. Does the 6-month tonnage report provided by the County include the tons for the compactor hauls for each facility? The original question submitted requested all haul quantities by type, tonnage, and per month-not just roll-off containers. Will the County please confirm and provide the compactor tons per location per month as well?
3. Does the 6-month haul report provided by the County include all the hauls for C&D/yard debris materials being hauled per month by each facility? We have this information as a whole because the hauls for these materials are going to our facility, but the report provided by the County is seemingly missing a substantial number of hauls on the report- ~283 hauls per month per our records (avg. 6 months). The original question submitted requested all haul quantities by type, tonnage, and per month. Will the County please confirm and provide the C&D/yard debris number of compactor and roll-off hauls per facility per month?
4. Does the 6-month tonnage report provided by the County include the tons for the C&D/yard debris materials? We have this information as a whole because the hauls for these materials are going to our facility, but the report provided by the County seemingly is missing a substantial number of tons on the report- ~2.5 tons per haul X ~283 hauls= ~707.5 tons per month (6 month average)


Answer:  The best information we have regarding the quantities requested is from the invoices.  8 months of invoicing is attached.  

Documents:

Posted: 3/13/2024

Type of Addition: In Review

Posted: 4/9/2024

Type of Addition: Evaluation Results

Overview: It is the intent of Florence County to award this solicitation to Waste Management of Carolinas, Inc. on April 18, 2024.

Documents:

Posted: 4/18/2024

Type of Addition: Award Information

Overview: Intent of Award was issued on April 18, 2024 to Waste Management of the Carolinas, Inc. of Florence, SC. The Contract amount to be determined.

Posted: 1/24/2024

Question: I am respectfully asking for an extension on the Florence County Solid Waste Collection / Disposal and Recycling MCC Services RFP? The current due date only allows bidders just shy of one month to put together such an important and extensive RFP proposal for a very in depth service.

Response: Please see the public solicitation Addendum No. 1.

Posted: 1/30/2024

Question: Can you provide the average number of tons generated for each waste stream at each of the sites? Monthly or yearly will suffice.

Response: Please see Addendum No. 2

Posted: 2/7/2024

Question: In the RFP, under scope of service, the County has included collection of used motor oil, lead-acid batteries and electronics. Currently, the County handles those services through a grant to the county, etc. Is this collection now included in the RFP.

Response: Yes, it is the intent of the County to have an all-inclusive contract for these services. However, the County reserves the right to award multiple vendors from this solicitation.

Posted: 2/7/2024

Question: On page 7 of the RFP under references it sounds as though the first and second bullet points are asking for the same information. Then the very next bullet point after the two mentioned seems to be asking for the same information. Could you please provide clarification.

Response: We have already responded to this question. Please see the public solicitation.

Posted: 2/14/2024

Question: Please provide a detailed 12-month haul history per facility: number of hauls per type/material/commodity for each facility and ton/weights of each container. The current report only shows all tons per site, not by type and tonnage per type.

Response: We have already responded to this question. Please see the public solicitation.

Posted: 2/14/2024

Question: Please verify the container size and quantity per facility, e.g. size and quantity of roll-off containers & size and quantity of compactor at each facility. Our site visits do not match the information in the addendum.

Response: We have already responded to this question. Please see the public solicitation.

Posted: 2/14/2024

Question: Please verify the number of attendants required for each facility

Response: We have already responded to this question. Please see the public solicitation.

Posted: 2/14/2024

Question: Please provide the current wages for attendants working at each facility

Response: We have already responded to this question. Please see the public solicitation.

Posted: 2/14/2024

Question: Please provide the current attendants’ weekly schedule/hours for each facility

Response: We have already responded to this question. Please see the public solicitation.

Posted: 2/14/2024

Question: Please provide a copy of the existing contract

Response: We have already responded to this question. Please see the public solicitation.

Posted: 2/14/2024

Question: Please provide the current disposal and recycling locations for each material type, e.g. tires, yard waste, brown goods, MSW, cardboard, batteries, etc. (any and all types of materials collected at the facilities)

Response: We have already responded to this question. Please see the public solicitation.

Posted: 2/14/2024

Question: Please provide the current rates for haul rates per facility, disposal/rebates rates for each material type, and rental for containers/compactors, etc.

Response: We have already responded to this question. Please see the public solicitation.

Posted: 2/14/2024

Question: The bid ask specifically for: Provide a proposed “per ton’ rate for hauling and disposal of bulky wastes, C&D waste, and yard debris to a transfer station and/or an EPA/SCDHEC approved landfill, to include all landfill tipping fees for the fiscal year 2024/2025 (July 1, 2024 through June 30); but it does not indicate disposal rates for tires, oil, or electronic waste. Does the bidder need to provide disposal rates for tires, oil, and electronic waste?

Response: We have already responded to this question. Please see the public solicitation.

Posted: 2/14/2024

Question: Is oil recycling included as a part of this bid? If so, who is the current oil recycling provider? What do they charge for service?

Response: We have already responded to this question. Please see the public solicitation.

Posted: 2/14/2024

Question: Does this bid include electronic recycling? If so, where are electronics being recycled? How much do they charge?

Response: We have already responded to this question. Please see the public solicitation.

Posted: 2/14/2024

Question: Does the county receive rebates for recyclables? If so, what is the current rebate structure for all recyclables collected by type?

Response: We have already responded to this question. Please see the public solicitation.

Posted: 2/14/2024

Question: The bid states: e. Provide a proposed rate for transport of recyclable materials to an appropriate Materials Recovery Facility for the fiscal year 2024/2025 (July 1, 2024 through June 30), if applicable. Is the hauler responsible for disposal and recycling processing charges or are these billed or rebated directly to the County?

Response: We have already responded to this question. Please see the public solicitation.

Posted: 2/14/2024

Question: Is there a CPI or price increase granted yearly?

Response: We have already responded to this question. Please see the public solicitation.

Posted: 2/14/2024

Question: Will the County accept contamination charges for hauls that are not accepted at the disposal or recycling facilities due to non-compliant materials?

Response: We have already responded to this question. Please see the public solicitation.

Posted: 2/14/2024

Question: Does the County require standard reporting monthly? If so, please send an example of the requirement.

Response: We have already responded to this question. Please see the public solicitation.

Posted: 2/14/2024

Question: Does the County own or lease the compactors at each facility?

Response: We have already responded to this question. Please see the public solicitation.

Posted: 2/14/2024

Question: The bid states: The Contractor shall provide all compactors, dumpsters, containers, and trucks necessary for sufficient collection, storage, transportation, and disposal of household garbage, cardboard, yard debris, bulk wastes, white goods, used motor oil, lead-acid batteries, used tires, and electronics; however, there are no instructions within the RFP to provide disposal/rebate pricing for bulk waste, white goods, lead-acid batteries, tires or electronics. Please specify how these materials are managed, the destination facilities, and costs associated with disposal or recycling, and if these are directly billed/rebated to the County.

Response: We have already responded to this question. Please see the public solicitation.

Posted: 2/14/2024

Question: What facility is the yard waste currently being hauled to?

Response: We have already responded to this question. Please see the public solicitation.

Posted: 2/14/2024

Question: Is there an existing service schedule per location? If so, please provide

Response: We have already responded to this question. Please see the public solicitation.

Posted: 2/14/2024

Question: Are there any expectations on service timelines? If so, what is the timeframe and expectation for servicing each container at each facility, e.g. turnaround time?

Response: We have already responded to this question. Please see the public solicitation.

Posted: 2/14/2024

Question: Are there any penalties associated with service?

Response: We have already responded to this question. Please see the public solicitation.

Posted: 2/14/2024

Question: Are the onsite attendance responsible for identifying which container requires service?

Response: We have already responded to this question. Please see the public solicitation.

Posted: 2/14/2024

Question: Addendum two gives the total hauls and tons per location but does not include the number of hauls & tons per type of material per facility. Will you please provide the breakdown?

Response: We have already responded to this question. Please see the public solicitation.

Posted: 2/14/2024

Question: Please provide a detailed 12-month haul history per facility: number of hauls per type/material/commodity for each facility and ton/weights of each container. The current report only shows all tons per site, not by type and tonnage per type.

Response: We have already responded to this question. Please see the public solicitation.

Posted: 2/28/2024

Question: There are currently only two addenda correct? I know that they have to be included in our response and signed but my other question is do they have to be included in the 15 page main proposal or can they be included under separate cover in Supplemental Information?

Response: There are currently 2 addendums. The addendum acknowledgement is not a part of the page limit.