Wentzville R-IV School District Sealed Solicitation
Title: “CUSTODIAL SUPPLIES”-RFB-C-317
Deadline: 5/12/2023 10:00 AM (UTC-06:00) Central Time (US & Canada)
Status: Cancelled
Solicitation Number: RFB-C-317
Description: The purpose of this Request for Bid (RFB) is to select a vendor to supply paper towels, toilet paper, three different trash liners and foaming hand soap on a monthly basis to twenty-three (23) specific locations throughout the Wentzville School District.
Documents:
| Documents as of 5/9/2023 |
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Addition 1
Posted: 5/1/2023
Type of Addition: Addendum 1
Overview: The previous bid for these supplies was RFB-C-Jun319-116. That awarded Board Memo with bid tabulations is attached.
Documents:
Addition 2
Posted: 5/9/2023
Type of Addition: Addendum 2
Overview: The Custodial Supplies bid sheet has been revised. The original bid sheet has been removed. Please use the revised sheet when submitting your bid.
Documents:
Addition 3
Posted: 5/12/2023
Type of Addition: In Review
Addition 4
Posted: 9/26/2023
Type of Addition: Cancellation Information
Overview: Rebid taking place next week
Question 1
Posted: 4/28/2023
Question: Please provide the previous bid tabulations & itemized award information, including any price changes
Response: The Board memo from the previous bid with the bid tabulation is posted as an addendum
Question 2
Posted: 4/30/2023
Question: Is this a One vendor bid? Or can we bid just on the Liners?
Response: You can just bid on the liners; however, we would prefer one vendor for all items for simplicity.
Question 3
Posted: 4/30/2023
Question: Can you provide the award pricing per item and winning vendor from the previous bid?
Response: The Board memo for the previous bid with the bid tabulation is posted as an addendum 1.
Question 4
Posted: 4/30/2023
Question: Based on previous ordering history and purchase orders, about how often are the Trash Liners ordered (Monthly, quarterly or other) and what is an approximate case order?
Response: Monthly and approximately 250/300 cases per month of each size.
Question 5
Posted: 4/30/2023
Question: Can we call FedEx at our expense and pick up a sample of each plastic liner? If yes, can you provide us with the address where FedEx should go, a contact name, phone number & email address, and times that FedEx can come?
Response: We will not be providing samples of the liners. The bid specs include the mil size and weight. If you would like to see the current liners which are the same as the liners in the bid specs, please contact Diana Moore at dianamoore@wsdr4.org to make an appointment to view them at: The Annex, 290 Interstate Drive, Wentzville, MO 63385.
Question 6
Posted: 5/1/2023
Question: In the 2019 Bid the quantity for the 40x48 - 16 Microns Liners was 10,242 Boxes, it does not make sense with the tabulation in which it shows the awarded vendor total for that line is $16,051.00. There must be an error because with those numbers the Box must be priced at $1.567174380003905 which does not make sense.
Response: Please take the $16,051 and divide it by the price the winning vendor bid for those liners.
Question 7
Posted: 5/3/2023
Question: I divided the $16,051 in the 2019 Bid for the 40x48 - 16 Microns Liners by the quantity of Boxes that the bid requested and the price came to $1.57 per box, that price does not sound right. Unless that was not the same amount of cases the vendor provided. $16,051.00 Divided by 10,242 Boxes=$1.567174380003905 which does not make sense. Response: Please take the $16,051 and divide it by the price the winning vendor bid for those liners.
Response: Sorry for the confusion, but there was an error on both the 2019 and 2023 Bid Sheet. We are reposting the sheet to update the "Approximate Annual Quantity" for all liners.
Question 8
Posted: 5/4/2023
Question: 1. Is the usage shown of 10,242 cases accurate for item 40x48 - 16 Microns? 2. Please verify the case quantity on each liner and the bath tissue. 3. What is the District's annual spend for these 6 SKUs?
Response: Sorry for the confusion, but there was an error on both the 2019 and 2023 Bid Sheet. We are reposting the sheet to update the "Approximate Annual Quantity" for all liners. Annual spend is approximately $300,000.
Posted: 5/1/2023
Type of Addition: Addendum 1
Overview: The previous bid for these supplies was RFB-C-Jun319-116. That awarded Board Memo with bid tabulations is attached.
Documents:
Posted: 5/9/2023
Type of Addition: Addendum 2
Overview: The Custodial Supplies bid sheet has been revised. The original bid sheet has been removed. Please use the revised sheet when submitting your bid.
Documents:
Posted: 5/12/2023
Type of Addition: In Review
Posted: 9/26/2023
Type of Addition: Cancellation Information
Overview: Rebid taking place next week
Posted: 4/28/2023
Question: Please provide the previous bid tabulations & itemized award information, including any price changes
Response: The Board memo from the previous bid with the bid tabulation is posted as an addendum
Posted: 4/30/2023
Question: Is this a One vendor bid? Or can we bid just on the Liners?
Response: You can just bid on the liners; however, we would prefer one vendor for all items for simplicity.
Posted: 4/30/2023
Question: Can you provide the award pricing per item and winning vendor from the previous bid?
Response: The Board memo for the previous bid with the bid tabulation is posted as an addendum 1.
Posted: 4/30/2023
Question: Based on previous ordering history and purchase orders, about how often are the Trash Liners ordered (Monthly, quarterly or other) and what is an approximate case order?
Response: Monthly and approximately 250/300 cases per month of each size.
Posted: 4/30/2023
Question: Can we call FedEx at our expense and pick up a sample of each plastic liner? If yes, can you provide us with the address where FedEx should go, a contact name, phone number & email address, and times that FedEx can come?
Response: We will not be providing samples of the liners. The bid specs include the mil size and weight. If you would like to see the current liners which are the same as the liners in the bid specs, please contact Diana Moore at dianamoore@wsdr4.org to make an appointment to view them at: The Annex, 290 Interstate Drive, Wentzville, MO 63385.
Posted: 5/1/2023
Question: In the 2019 Bid the quantity for the 40x48 - 16 Microns Liners was 10,242 Boxes, it does not make sense with the tabulation in which it shows the awarded vendor total for that line is $16,051.00. There must be an error because with those numbers the Box must be priced at $1.567174380003905 which does not make sense.
Response: Please take the $16,051 and divide it by the price the winning vendor bid for those liners.
Posted: 5/3/2023
Question: I divided the $16,051 in the 2019 Bid for the 40x48 - 16 Microns Liners by the quantity of Boxes that the bid requested and the price came to $1.57 per box, that price does not sound right. Unless that was not the same amount of cases the vendor provided. $16,051.00 Divided by 10,242 Boxes=$1.567174380003905 which does not make sense. Response: Please take the $16,051 and divide it by the price the winning vendor bid for those liners.
Response: Sorry for the confusion, but there was an error on both the 2019 and 2023 Bid Sheet. We are reposting the sheet to update the "Approximate Annual Quantity" for all liners.
Posted: 5/4/2023
Question: 1. Is the usage shown of 10,242 cases accurate for item 40x48 - 16 Microns? 2. Please verify the case quantity on each liner and the bath tissue. 3. What is the District's annual spend for these 6 SKUs?
Response: Sorry for the confusion, but there was an error on both the 2019 and 2023 Bid Sheet. We are reposting the sheet to update the "Approximate Annual Quantity" for all liners. Annual spend is approximately $300,000.