Carlsbad Municipal Schools Sealed Solicitation
Title: RFP 2022-2023-12 College & Career Readiness
Deadline: 6/13/2023 2:00 PM (UTC-07:00) Mountain Time (US & Canada)
Status: Deadline Expired
Solicitation Number: RFP 2022-2023-12
Description: The Carlsbad Municipal Schools is accepting proposals for an online College & Career Readiness Program. A proposal is requested for the 2023-2024 school year. The District may issue multiple source awards for this proposal if determined to be in the District’s best interest. This proposal may be renewed for up to three (3) additional school years, which begin on July 1, 20xx and end on June 30, 20xx. RFP renewals for each school year must be mutually agreed upon by both parties prior to July 1, 20xx of each subsequent year. Annual renewals are contingent on approval of the Board of Education.
Documents:
| Documents as of 6/12/2023 |
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Question 1
Posted: 5/19/2023
Question: How will pricing be weighted in the scoring of the responses?
Response: Please see 5.1 Proposal Evaluation Criteria; cost is not included as a criteria
Question 2
Posted: 5/19/2023
Question: Will the outcome of this solicitation result in the selection of a single vendor or multiple vendors?
Response: A single vendor is what CMS District is looking for
Question 3
Posted: 5/19/2023
Question: What are the intended goals to be achieved by implementing a new solution? What does success look like for the district?
Response: The rubric scale articulates what we are wanting for a college and career program. We want highly engaging, relevant and multi media sources for students to access. We aren’t interested in downloading worksheets for students, but desire a video/media program that students can learn about workforce skills, college resources, and career research. The outcome is that we have more students graduating with college acceptance and workforce skills.
Question 4
Posted: 5/19/2023
Question: Will the demonstrations be conducted in person or virtually? Could you please provide the dates for the demonstrations?
Response: Please see Addendum 1
Question 5
Posted: 5/19/2023
Question: Could the District kindly inform us of the number of references we should include in our proposal?
Response: Please submit a minimum of four (4) references.
Question 6
Posted: 5/19/2023
Question: Are appendices included in the page limit for the proposal?
Response: No
Question 7
Posted: 5/19/2023
Question: Accessibility requirements were not mentioned in the solicitation. Could the district clarify if there is a minimum level of accessibility required when purchasing software for students?
Response: Students, teachers and school leadership should have various ranges of accessibility as it relates to their role.
Question 8
Posted: 5/19/2023
Question: Spanish language requirements were not mentioned in the solicitation. Can the district confirm if a fully bilingual Spanish/English solution is preferred?
Response: Spanish translation tools is preferable.
Question 9
Posted: 5/22/2023
Question: What is your total planned investment for the CCR Program including software licensing, implementation, training, and ongoing support?
Response: At this time, an estimated planned investment amount has not been determined
Question 10
Posted: 5/22/2023
Question: What are your expectations for the amount of time you will allocate for CMS staff to work with students on the CCR Program – daily, weekly, monthly, by semester, or annually?
Response: Depending on the grade level, with a greater emphasis on high school, ideally we would like students to sign in program on a weekly basis with dedicated time for CCR in a specific class such as advisory or social studies.
Question 11
Posted: 5/22/2023
Question: Are joint proposals acceptable? e.g., a combined proposal from both the software vendor and implementation (professional services) partner.
Response: Yes, joint proposals are acceptable
Question 12
Posted: 5/22/2023
Question: Is Carlsbad Schools open to a multi-platform solution for the functional areas described in the RFP Scope of work? (i.e., one integrated solution for career assessments and curriculum and a different platform for core CRM, college research, career exploration, scholarship search, data tracking, etc.)
Response: Yes, we are open for a multi- platform solution to meet all our CCR needs.
Question 13
Posted: 5/22/2023
Question: How many users are there in each user group (students, families, counselors, teachers, staff) that will need access to the system?
Response: The district has the following number of students and staff based on both Elementary and Secondary Schools: 5 Elementaries with 3,498 students 2 Middle Schools grades 6th-8th with 1471 students 1 Primary High School, 1 Early College High School and 1 Enrichment School with a total of 1923 students Number of staff/teachers/campus leadership for elementaries approximately 179 Number of staff/teachers/campus leadership for secondary is approximately 289 personnel.
Question 14
Posted: 5/22/2023
Question: What actions does each user group need to take within the system? (e.g., view and/or enter data, send email or other communications, create forms, etc.).
Response: A varied tier system of access would be based on district leadership for data reports, campus leadership such as counselors to access student accounts to guide student discussions, as well as principals to pull reports such as student usage etc., and easy ability to send emails and messages to students and parents. Teachers would access the curriculum side for student progress and students have full access to their individual account to utilize tools and assignments as well as messages.
Question 15
Posted: 5/22/2023
Question: What department(s) (e.g. IT, CTE, etc.) will be responsible for upkeep and maintenance of the CRM solution and has your institution identified potential System Administrators?
Response: The College and Career Coordinator would be the main point of implementation and roll out in district, the IT and Data Director would be over all things related to integration and sign on system
Question 16
Posted: 5/22/2023
Question: What system(s) will be replaced as a result of implementing this solution?
Response: At this time, the District is not able to provide this information.
Question 17
Posted: 5/22/2023
Question: What forms of electronic communication need to be considered for this project? (e.g., mass email, individual email, text message, phone system integration, online chat, online forms)
Response: If you mean communication to students and parents a streamlined email process is what would be sufficient.
Question 18
Posted: 5/22/2023
Question: Beyond Classlink/Clever, What are the integration platforms that will be required to integrate with the new solution? (e.g., Synergy). Additionally, does Carlsbad Schools have any preferred middleware?
Response: We use Clever, Rapid Identity and Synergy as our integration systems. We don’t have a middleware system preference.
Question 19
Posted: 5/22/2023
Question: Is the district interested in a feature where students can can choose courses based on their preferred career tracks?
Response: Yes, a feature that guides students to select courses related to their career interests would be good.
Question 20
Posted: 5/22/2023
Question: Is the district interested in a module that can measure various state accountability metrics with regard to college and career readiness across their student base at the state, district, and school levels?
Response: Absolutely! A data tracking tool to gather student measures related to CCR is very important.
Question 21
Posted: 5/22/2023
Question: Is the district interested in national student clearinghouse reports?
Response: Yes. The clear house data such as college enrollment is important.
Question 22
Posted: 5/22/2023
Question: What, if any, solution is the district currently using to fulfill the needs outlined in this RFP?
Response: At this time the District is not able to provide this information.
Question 23
Posted: 5/22/2023
Question: Does the district have a preference for in-person vs. virtual training?
Response: There is no preference. It can be done either way.
Posted: 5/19/2023
Question: How will pricing be weighted in the scoring of the responses?
Response: Please see 5.1 Proposal Evaluation Criteria; cost is not included as a criteria
Posted: 5/19/2023
Question: Will the outcome of this solicitation result in the selection of a single vendor or multiple vendors?
Response: A single vendor is what CMS District is looking for
Posted: 5/19/2023
Question: What are the intended goals to be achieved by implementing a new solution? What does success look like for the district?
Response: The rubric scale articulates what we are wanting for a college and career program. We want highly engaging, relevant and multi media sources for students to access. We aren’t interested in downloading worksheets for students, but desire a video/media program that students can learn about workforce skills, college resources, and career research. The outcome is that we have more students graduating with college acceptance and workforce skills.
Posted: 5/19/2023
Question: Will the demonstrations be conducted in person or virtually? Could you please provide the dates for the demonstrations?
Response: Please see Addendum 1
Posted: 5/19/2023
Question: Could the District kindly inform us of the number of references we should include in our proposal?
Response: Please submit a minimum of four (4) references.
Posted: 5/19/2023
Question: Are appendices included in the page limit for the proposal?
Response: No
Posted: 5/19/2023
Question: Accessibility requirements were not mentioned in the solicitation. Could the district clarify if there is a minimum level of accessibility required when purchasing software for students?
Response: Students, teachers and school leadership should have various ranges of accessibility as it relates to their role.
Posted: 5/19/2023
Question: Spanish language requirements were not mentioned in the solicitation. Can the district confirm if a fully bilingual Spanish/English solution is preferred?
Response: Spanish translation tools is preferable.
Posted: 5/22/2023
Question: What is your total planned investment for the CCR Program including software licensing, implementation, training, and ongoing support?
Response: At this time, an estimated planned investment amount has not been determined
Posted: 5/22/2023
Question: What are your expectations for the amount of time you will allocate for CMS staff to work with students on the CCR Program – daily, weekly, monthly, by semester, or annually?
Response: Depending on the grade level, with a greater emphasis on high school, ideally we would like students to sign in program on a weekly basis with dedicated time for CCR in a specific class such as advisory or social studies.
Posted: 5/22/2023
Question: Are joint proposals acceptable? e.g., a combined proposal from both the software vendor and implementation (professional services) partner.
Response: Yes, joint proposals are acceptable
Posted: 5/22/2023
Question: Is Carlsbad Schools open to a multi-platform solution for the functional areas described in the RFP Scope of work? (i.e., one integrated solution for career assessments and curriculum and a different platform for core CRM, college research, career exploration, scholarship search, data tracking, etc.)
Response: Yes, we are open for a multi- platform solution to meet all our CCR needs.
Posted: 5/22/2023
Question: How many users are there in each user group (students, families, counselors, teachers, staff) that will need access to the system?
Response: The district has the following number of students and staff based on both Elementary and Secondary Schools: 5 Elementaries with 3,498 students 2 Middle Schools grades 6th-8th with 1471 students 1 Primary High School, 1 Early College High School and 1 Enrichment School with a total of 1923 students Number of staff/teachers/campus leadership for elementaries approximately 179 Number of staff/teachers/campus leadership for secondary is approximately 289 personnel.
Posted: 5/22/2023
Question: What actions does each user group need to take within the system? (e.g., view and/or enter data, send email or other communications, create forms, etc.).
Response: A varied tier system of access would be based on district leadership for data reports, campus leadership such as counselors to access student accounts to guide student discussions, as well as principals to pull reports such as student usage etc., and easy ability to send emails and messages to students and parents. Teachers would access the curriculum side for student progress and students have full access to their individual account to utilize tools and assignments as well as messages.
Posted: 5/22/2023
Question: What department(s) (e.g. IT, CTE, etc.) will be responsible for upkeep and maintenance of the CRM solution and has your institution identified potential System Administrators?
Response: The College and Career Coordinator would be the main point of implementation and roll out in district, the IT and Data Director would be over all things related to integration and sign on system
Posted: 5/22/2023
Question: What system(s) will be replaced as a result of implementing this solution?
Response: At this time, the District is not able to provide this information.
Posted: 5/22/2023
Question: What forms of electronic communication need to be considered for this project? (e.g., mass email, individual email, text message, phone system integration, online chat, online forms)
Response: If you mean communication to students and parents a streamlined email process is what would be sufficient.
Posted: 5/22/2023
Question: Beyond Classlink/Clever, What are the integration platforms that will be required to integrate with the new solution? (e.g., Synergy). Additionally, does Carlsbad Schools have any preferred middleware?
Response: We use Clever, Rapid Identity and Synergy as our integration systems. We don’t have a middleware system preference.
Posted: 5/22/2023
Question: Is the district interested in a feature where students can can choose courses based on their preferred career tracks?
Response: Yes, a feature that guides students to select courses related to their career interests would be good.
Posted: 5/22/2023
Question: Is the district interested in a module that can measure various state accountability metrics with regard to college and career readiness across their student base at the state, district, and school levels?
Response: Absolutely! A data tracking tool to gather student measures related to CCR is very important.
Posted: 5/22/2023
Question: Is the district interested in national student clearinghouse reports?
Response: Yes. The clear house data such as college enrollment is important.
Posted: 5/22/2023
Question: What, if any, solution is the district currently using to fulfill the needs outlined in this RFP?
Response: At this time the District is not able to provide this information.
Posted: 5/22/2023
Question: Does the district have a preference for in-person vs. virtual training?
Response: There is no preference. It can be done either way.