New Mexico Highlands University Sealed Solicitation

Title: Architect and Engineer Services, Sininger Hall NM Highlands University Las Vegas NM

Deadline: 4/29/2021 2:00 PM   (UTC-07:00) Mountain Time (US & Canada)

Status: Cancelled

Solicitation Number: 21-004

Description:

This Request for Proposal issued March 15, 2021 is to seek out the services from an architectural, engineering and planning firm to provide the programming, planning, design, construction drawings, and construction administration with 12-month warranty, and inspection services for the renovation of New Mexico Highlands University’s Sininger Hall building located at 904 National Avenue at its main campus in Las Vegas, New Mexico.  

A pre-proposal meeting will be held by Zoom video conference on April 1, 2021 at 9:00 am.  A site visit at the Sininger Hall building will be held by appointment on April 2, 2021.  Sininger Hall is located at 904 National Avenue on the NMHU main campus in Las Vegas, NM 87701. 

COVID-19 Restrictions apply to attendees of this conference.  Please see page 2 of the solicitation.

Pre-Bid Meeting Date: 4/1/2021 9:00 AM

Pre-Bid Meeting Details: Please sign up if you plan to attend the pre-bid meeting. See Solicitation

Documents:

Documents as of 3/18/2021
RFP # A&E Services for SININGER 3.15.21 R.1.doc
Addition 1

Posted: 3/19/2021

Type of Addition: Addendum 21-004-01

Overview:

Pre-Proposal Meeting correction.
Site Visit correction.
Issuance date .
Question submission changes.
Proposal submittal deadline correction.

Deadline: 4/29/2021 2:00 PM

Pre-Bid Meeting Date: 4/1/2021 9:00 AM

Solicitation #: RFP #21-004

Documents:

Addition 2

Posted: 3/30/2021

Type of Addition: Addendum 21-004-02

Overview:

Section V - Addition of cost
Preposal Meeting - Date Change and Clarifications
Site Visit - Date Change and Clarifications
Question regarding form submission
Question regarding submittal

Solicitation #: RFP #21-004

Documents:

Addition 3

Posted: 4/1/2021

Type of Addition: Addendum 21-004-03

Overview: Attached COVID-19 Form needs to be filled out, printed, signed and brought on the date of Site Visit.    

Solicitation #: RFP #21-004

Documents:

Addition 4

Posted: 4/8/2021

Type of Addition: Q&A - Site Visit

Overview:

Question:  During pre-proposal meeting, question was asked if site visit was mandatory.


Answer:  No

Addition 5

Posted: 4/12/2021

Type of Addition: Addendum 21-004-04

Overview:

Submittal Address Updated
Financial Submission
Page Limits Technical Proposal
Addendum Acknowledgement Form

Solicitation #: RFP #21-004

Addition 6

Posted: 4/12/2021

Type of Addition: Addendum 21-004-04

Overview:

Submittal Address Updated
Financial Submission
Page Limits Technical Proposal
Addendum Acknowledgement Form

Solicitation #: RFP #21-004

Documents:

Addition 7

Posted: 4/12/2021

Type of Addition: Question & Answer - RFP21004-004-1

Overview: Q&A From Site Visit and Pre-Proposal Meeting

Solicitation #: RFP #21-004

Addition 8

Posted: 4/12/2021

Type of Addition: Question & Answer - RFP21004-004-1

Overview: Q&A From Site Visit and Pre-Proposal Meeting

Solicitation #: RFP #21-004

Documents:

Addition 9

Posted: 4/13/2021

Type of Addition: Question & Answer - RFP21004-004-2

Overview: Remaining questions and answers from Pre-Proposal and Site Visit.

Solicitation #: RFP #21-004

Documents:

Addition 10

Posted: 5/11/2021

Type of Addition: Cancellation Information

Overview: RFP is cancelled, new RFP will be re-issued for this project

Question 1

Posted: 3/23/2021

Question: I am trying to register one of the principals in our office to attend the pre-proposal meeting and I am not able to change the name that populates the online request form. (The name of our principal officer). Right now our principal officer is registered to attend but he will not be able to. How can I change the name?

Response: Amendment answering your question is forthcoming.

Question 2

Posted: 3/29/2021

Question: 1. How do we schedule a site visit? Do we email to schedule? 2. Will the Zoom link be shared with all the registered vendors or do we need to request the link? 3. Will a digital copy be submitted via the online site in addition to the 5 hard copies listed in the RFP? 4. Are any of the forms / attachments due prior to submission of the RFP? (i.e. the Acceptance of terms) 5. "Cost" is mentioned in Section V "Award of a Contract will not be based solely on cost." What cost information, if any, is being requested?

Response: Amendment answering your questions is forthcoming.

Question 3

Posted: 3/31/2021

Question: Will the design team be hiring the commissioning agent?

Response: The university will be hiring a commissioning agent. This will not be the responsibility of the architect.

Question 4

Posted: 4/12/2021

Question: The presenters at the site visit stated that the proposal is due on April 29, 2021. The RFP lists 4/29/21 and 4/30/21 as the RFP due dates. Below is where I found the conflicting due dates: RFP page 1 – due date 4/29/21 RFP page 4 – due date 4/30/21 RFP page 16 – due date 4/30/21 RFP page 28, attachment 6 – due date 4/30/21 Can NMHU clarify what the due date is for the proposal? Thank you

Response: Technical Proposal, Cost Proposal, and Attachments/Certifications are due no later than 2:00 PM (MST), 29 April, 2021. Request for last three years of firm’s financial statements in Section IV, item D in COMPENSATION & BILLING SCHEDULE, page 12 must be postmarked by Friday, April 30 2021.

Question 5

Posted: 4/15/2021

Question: RFP 21-004 Sininger Hall Renovation. For the financial submission, do you want one copy or 5 copies?

Response: One copy.

Posted: 3/19/2021

Type of Addition: Addendum 21-004-01

Overview:

Pre-Proposal Meeting correction.
Site Visit correction.
Issuance date .
Question submission changes.
Proposal submittal deadline correction.

Deadline: 4/29/2021 2:00 PM

Pre-Bid Meeting Date: 4/1/2021 9:00 AM

Solicitation #: RFP #21-004

Documents:

Posted: 3/30/2021

Type of Addition: Addendum 21-004-02

Overview:

Section V - Addition of cost
Preposal Meeting - Date Change and Clarifications
Site Visit - Date Change and Clarifications
Question regarding form submission
Question regarding submittal

Solicitation #: RFP #21-004

Documents:

Posted: 4/1/2021

Type of Addition: Addendum 21-004-03

Overview: Attached COVID-19 Form needs to be filled out, printed, signed and brought on the date of Site Visit.    

Solicitation #: RFP #21-004

Documents:

Posted: 4/8/2021

Type of Addition: Q&A - Site Visit

Overview:

Question:  During pre-proposal meeting, question was asked if site visit was mandatory.


Answer:  No

Posted: 4/12/2021

Type of Addition: Addendum 21-004-04

Overview:

Submittal Address Updated
Financial Submission
Page Limits Technical Proposal
Addendum Acknowledgement Form

Solicitation #: RFP #21-004

Posted: 4/12/2021

Type of Addition: Addendum 21-004-04

Overview:

Submittal Address Updated
Financial Submission
Page Limits Technical Proposal
Addendum Acknowledgement Form

Solicitation #: RFP #21-004

Documents:

Posted: 4/12/2021

Type of Addition: Question & Answer - RFP21004-004-1

Overview: Q&A From Site Visit and Pre-Proposal Meeting

Solicitation #: RFP #21-004

Posted: 4/12/2021

Type of Addition: Question & Answer - RFP21004-004-1

Overview: Q&A From Site Visit and Pre-Proposal Meeting

Solicitation #: RFP #21-004

Documents:

Posted: 4/13/2021

Type of Addition: Question & Answer - RFP21004-004-2

Overview: Remaining questions and answers from Pre-Proposal and Site Visit.

Solicitation #: RFP #21-004

Documents:

Posted: 5/11/2021

Type of Addition: Cancellation Information

Overview: RFP is cancelled, new RFP will be re-issued for this project

Posted: 3/23/2021

Question: I am trying to register one of the principals in our office to attend the pre-proposal meeting and I am not able to change the name that populates the online request form. (The name of our principal officer). Right now our principal officer is registered to attend but he will not be able to. How can I change the name?

Response: Amendment answering your question is forthcoming.

Posted: 3/29/2021

Question: 1. How do we schedule a site visit? Do we email to schedule? 2. Will the Zoom link be shared with all the registered vendors or do we need to request the link? 3. Will a digital copy be submitted via the online site in addition to the 5 hard copies listed in the RFP? 4. Are any of the forms / attachments due prior to submission of the RFP? (i.e. the Acceptance of terms) 5. "Cost" is mentioned in Section V "Award of a Contract will not be based solely on cost." What cost information, if any, is being requested?

Response: Amendment answering your questions is forthcoming.

Posted: 3/31/2021

Question: Will the design team be hiring the commissioning agent?

Response: The university will be hiring a commissioning agent. This will not be the responsibility of the architect.

Posted: 4/12/2021

Question: The presenters at the site visit stated that the proposal is due on April 29, 2021. The RFP lists 4/29/21 and 4/30/21 as the RFP due dates. Below is where I found the conflicting due dates: RFP page 1 – due date 4/29/21 RFP page 4 – due date 4/30/21 RFP page 16 – due date 4/30/21 RFP page 28, attachment 6 – due date 4/30/21 Can NMHU clarify what the due date is for the proposal? Thank you

Response: Technical Proposal, Cost Proposal, and Attachments/Certifications are due no later than 2:00 PM (MST), 29 April, 2021. Request for last three years of firm’s financial statements in Section IV, item D in COMPENSATION & BILLING SCHEDULE, page 12 must be postmarked by Friday, April 30 2021.

Posted: 4/15/2021

Question: RFP 21-004 Sininger Hall Renovation. For the financial submission, do you want one copy or 5 copies?

Response: One copy.