Beaufort County Solicitation

Solicitation Request: Janitorial Services for Beaufort County

Deadline: 8/14/2019 3:00 PM (Eastern Standard Time)

Status: In Review

Solicitation Number: RFP 081419

Description:

It is the intent of Beaufort County to solicit proposals for Janitorial Services for Beaufort County facilities all located North and South of the Broad River.


Pre-Solicitation Meeting Date: 7/25/2019 3:00 PM (Eastern Standard Time)

Pre-Solicitation Meeting Details: There will be a Pre-Proposal meeting on July 25, 2019 at 3:00 pm at the Finance conference room located at 106 Industrial Village Road, Building #2, Beaufort, SC 29906. All vendors are encouraged to attend.


Documents:

Addition 1

Posted: 7/26/2019

Type of Addition: Sign in Sheet

Pre-Solicitation Meeting Date: 7/25/2019 3:00:00 PM (Eastern Standard Time)

Documents:

Addition 2

Posted: 8/14/2019

Type of Addition: Update to pricing sheet

Overview:

 The pricing sheet on page 25 for the RFP for Janitorial Services has the following updates:

1)    Hilton Head Island Airport Terminal located at 120 Beach Road, Hilton Head Island, SC.  The approximate square feet is _18,000_.  This building is subject to the scope of services listed on pages 29-30.

Seven Days Per Week           Per Month Cost ___________, Annual Cost____________

On-site porter 7am-9pm              Per Month Cost   _____________, Annual Cost ______________

 Note: this may be the same porter that services the Hilton Head Airport Tower.

 

Addition 3

Posted: 8/19/2019

Type of Addition: In Review

Addition 4

Posted: 10/29/2019

Type of Addition: In Review

Overview:

Question 1

Posted: 7/16/2019

Question: What was the previous price for this bid

Response: $609,480.76

Question 2

Posted: 7/29/2019

Question: Can you please explain what information the County is looking for on Exhibit A and Exhibit B

Response: The bidder must explain how they are going to provide the services in Exhibit A and provide a schedule for taking over the service from the date of award. Exhibit A should provide the bidders description on how they are going to provide the service, the number of employees, managers, equipment and use and proposed cleaning schedule. Exhibit B should show the plan schedule for taking over the contract, the who, when, where, and what should happen. Provide us with your proposed schedule and how your are going to provide the service at each location.

Question 3

Posted: 7/31/2019

Question: Greetings, Will there be a turnover period with the incumbent Contractor before the new Contractor assumes the duties? Thanks

Response: We would like to start the new contract NLT October 1, 2019. We are trying to start the new contract on October 1, 2019. The turnover will be on October 1, 2019.

Question 4

Posted: 7/31/2019

Question: Greetings, How long was the previous contract held for this service? Was the previous contract severed or lapsed due to expiration? Thanks

Response: We are on our 5th year.

Question 5

Posted: 8/1/2019

Question: When we submit pricing do you want the monthly cost to be multiplied by 12 month or 10 months (sept-june)

Response: Provide your monthly cost. You may provide the total for 10 months and 12 months. The first contract year will be for 10 months with an option for renewal each year, up to 5 total years. Of course this is subject to approval by County Council each year and the selected vendor.

Question 6

Posted: 8/1/2019

Question: Do we need to submit a major maintenance schedule with our proposal

Response: What type of maintenance schedule are you talking about?

Question 7

Posted: 8/1/2019

Question: BLDG #39---HHI Airport Tower---ask for a full time day porter? Is this porter for the terminal Please list number of dayporters needed for entire contract

Response: Porter is for the terminal

Question 8

Posted: 8/1/2019

Question: There is two lines for pricing for the DSN facilities---pg 31 and page 32 Do will just disregard one of them

Response: There is a line for the DSN grand total and the overall total on pager 31. See below. Grand Total for scope of work not covered by DSN Consumers: _____________________________________. Grand Annual Total of RFP for all locations _____________________________________.

Posted: 7/26/2019

Type of Addition: Sign in Sheet

Pre-Solicitation Meeting Date: 7/25/2019 3:00:00 PM (Eastern Standard Time)

Documents:

Posted: 8/14/2019

Type of Addition: Update to pricing sheet

Overview:

 The pricing sheet on page 25 for the RFP for Janitorial Services has the following updates:

1)    Hilton Head Island Airport Terminal located at 120 Beach Road, Hilton Head Island, SC.  The approximate square feet is _18,000_.  This building is subject to the scope of services listed on pages 29-30.

Seven Days Per Week           Per Month Cost ___________, Annual Cost____________

On-site porter 7am-9pm              Per Month Cost   _____________, Annual Cost ______________

 Note: this may be the same porter that services the Hilton Head Airport Tower.

 

Posted: 8/19/2019

Type of Addition: In Review

Posted: 10/29/2019

Type of Addition: In Review

Overview:

Posted: 7/16/2019

Question: What was the previous price for this bid

Response: $609,480.76

Posted: 7/29/2019

Question: Can you please explain what information the County is looking for on Exhibit A and Exhibit B

Response: The bidder must explain how they are going to provide the services in Exhibit A and provide a schedule for taking over the service from the date of award. Exhibit A should provide the bidders description on how they are going to provide the service, the number of employees, managers, equipment and use and proposed cleaning schedule. Exhibit B should show the plan schedule for taking over the contract, the who, when, where, and what should happen. Provide us with your proposed schedule and how your are going to provide the service at each location.

Posted: 7/31/2019

Question: Greetings, Will there be a turnover period with the incumbent Contractor before the new Contractor assumes the duties? Thanks

Response: We would like to start the new contract NLT October 1, 2019. We are trying to start the new contract on October 1, 2019. The turnover will be on October 1, 2019.

Posted: 7/31/2019

Question: Greetings, How long was the previous contract held for this service? Was the previous contract severed or lapsed due to expiration? Thanks

Response: We are on our 5th year.

Posted: 8/1/2019

Question: When we submit pricing do you want the monthly cost to be multiplied by 12 month or 10 months (sept-june)

Response: Provide your monthly cost. You may provide the total for 10 months and 12 months. The first contract year will be for 10 months with an option for renewal each year, up to 5 total years. Of course this is subject to approval by County Council each year and the selected vendor.

Posted: 8/1/2019

Question: Do we need to submit a major maintenance schedule with our proposal

Response: What type of maintenance schedule are you talking about?

Posted: 8/1/2019

Question: BLDG #39---HHI Airport Tower---ask for a full time day porter? Is this porter for the terminal Please list number of dayporters needed for entire contract

Response: Porter is for the terminal

Posted: 8/1/2019

Question: There is two lines for pricing for the DSN facilities---pg 31 and page 32 Do will just disregard one of them

Response: There is a line for the DSN grand total and the overall total on pager 31. See below. Grand Total for scope of work not covered by DSN Consumers: _____________________________________. Grand Annual Total of RFP for all locations _____________________________________.