Florence County Open Until Resolved RFP
Title: Executive & Professional Recruitment Services (RFP)
Deadline: 9/1/2022 3:00 PM (UTC-05:00) Eastern Time (US & Canada)
Status: Awarded
Solicitation Number: 08-22/23
Description: Florence County (County Council and Administration) is soliciting proposals from qualified and experienced professional search firms to provide recruitment services to expedite the hiring process for executive and professional level full-time position vacancies.
Documents:
| Documents as of 8/17/2022 |
|---|
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PLANHOLDERS:
| Date | Company Name |
|---|---|
| 8/17/2022 12:06:47 PM | PWXPress |
| 8/18/2022 7:07:23 AM | Enterprise Pals, Inc. |
| 8/18/2022 8:52:45 AM | SevenOutsource |
| 8/18/2022 4:12:04 PM | Deltek |
| 8/19/2022 6:59:07 AM | People-Centric Pros., Inc. |
| 8/19/2022 2:47:16 PM | COGENT Infotech Corporation |
| 8/20/2022 11:38:14 AM | AP Triton |
| 8/20/2022 8:33:03 PM | ProPublic Solutions, LLC |
| 8/22/2022 6:27:51 AM | COMPUNNEL SOFTWARE GROUP, INC. |
| 8/22/2022 11:10:22 AM | GovHr USA |
| 8/22/2022 12:41:49 PM | Cynet Systems Inc. |
| 8/22/2022 2:30:43 PM | Randi Frank Consulting, LLC |
| 8/23/2022 10:08:32 AM | Baker Tilly US, LLP |
| 8/24/2022 10:53:59 AM | Spirit Consulting |
| 8/24/2022 12:25:05 PM | Raftelis Financial Consultants, Inc. |
| 8/26/2022 3:40:42 PM | Compliance Pros Business Consultants |
| 9/1/2022 11:58:30 AM | AG Ltd |
| 9/26/2022 1:10:34 PM | Davis & Floyd, Inc. |
| 11/17/2022 9:52:04 AM | 22nd Century Technologies, Inc. |
Addition 1
Posted: 9/19/2022
Type of Addition: Award Information
Overview: Awarded to Swiftwater Strategies (MRB) on September 15, 2022.
Documents:
Question 1
Posted: 8/19/2022
Question: How many vendors will be awarded?
Response: Only one (1) vendor will be awarded.
Question 2
Posted: 8/19/2022
Question: Can you please provide us with an estimated or NTE budget allocated for this contract?
Response: A budget has not been established.
Question 3
Posted: 8/19/2022
Question: What is the tentative start date of this engagement?
Response: Once Council approves and contract can be reviewed & signed: potential earliest - Sept. 15th.
Question 4
Posted: 8/19/2022
Question: What is the job location of the proposed candidates?
Response: First is County Administrator. There will be a few director level retirements coming down pipeline within the next year.
Question 5
Posted: 8/19/2022
Question: Is this a new contract or are there any incumbents? If there is an incumbent, could you please let us know the incumbent name?
Response: No incumbent.
Question 6
Posted: 8/19/2022
Question: If there is an incumbent for this contract, is the incumbent eligible to submit the proposal again?
Response: There is no incumbent.
Question 7
Posted: 8/19/2022
Question: Are there any pain points or issues with the current vendor(s)?
Response: There is not a current vendor for this.
Question 8
Posted: 8/19/2022
Question: Could you please share the previous spending on this contract, if any?
Response: No previous spending.
Question 9
Posted: 8/19/2022
Question: Is there any mandatory subcontracting requirement for this contract? If yes, Is there any specific goal for the subcontracting?
Response: Any subcontractors must be specified in the proposal and the nature of the subcontract.
Question 10
Posted: 8/19/2022
Question: Could you please let us know how many positions were filled in the last contract? and How many positions do we expect in the current contract?
Response: No previous contract. There will be several positions to fill in the next year.
Question 11
Posted: 8/19/2022
Question: What is the total number of resources who are currently working on this project? Please let us know their position name and hourly rate?
Response: This information requires a FOIA request. Only staff is working on this RFP.
Question 12
Posted: 8/19/2022
Question: If the proposed candidates are not available at the time of award, will the agency allow us to provide replacement personnel with similar or more skill sets?
Response: We are awarding a contract to a firm, not candidates.
Question 13
Posted: 8/19/2022
Question: Are hourly rate ranges acceptable?
Response: Typically professional recruitment services are a percentage. However, if your firm only provides hourly rate ranges, show those.
Question 14
Posted: 8/19/2022
Question: Is it entirely onsite work or can it be done remotely to some extent / Does the services need to be delivered onsite or is there a possibility for remote operations and performance?
Response: Remote operations are acceptable; however, there may need to be a few onsite meetings with stakeholders to receive and present information.
Question 15
Posted: 8/19/2022
Question: What is the duration of the contract?
Response: The contract that will result from this solicitation will be for no more than 2 years.
Question 16
Posted: 8/24/2022
Question: Will the cover, back cover, table of contents, and resume pages count towards the 20-page limit?
Response: We have already responded to this question. Please see the public solicitation.
Question 17
Posted: 8/25/2022
Question: Please confirm the location of performance of would be hired employees.
Response: Various Florence County, South Carolina locations.
Question 18
Posted: 8/25/2022
Question: For efficient pricing, Could the county share the list of predictable positions?
Response: We have already responded to this question. Please see question 4 and 10.
Question 19
Posted: 8/25/2022
Question: As per understanding, Subcontracting is not mandatory. Please confirm.
Response: Affirmative
Question 20
Posted: 8/25/2022
Question: Please confirm the tenure period of the contract resulting from this solicitation.
Response: We have already responded to this question. Please see question 15.
Question 21
Posted: 8/25/2022
Question: Kindly confirm, what will be the county’s criteria of evaluating Fees?
Response: We have already responded to this question. Please see the public solicitation.
Question 22
Posted: 8/25/2022
Question: Could the county confirm its criteria of cost acceptance for Recruitment Services i.e., one time fees or as per recruitments?
Response: Industry standard. Typically per recruitment.
Question 23
Posted: 8/25/2022
Question: As per understanding, only successful vendor is required to comply with Insurance requirements. There is no need to submit Certification of Insurance in the proposal? Please confirm.
Response: Correct
Question 24
Posted: 8/25/2022
Question: What is the average temporary staff’s tenure?
Response: This solicitation is for permanent positions. Please elaborate on your question.
Question 25
Posted: 8/25/2022
Question: Does County have tenure limits for contingent labor? If so, how are they enforced?
Response: We have already responded to this question. Please see question 4.
Question 26
Posted: 8/25/2022
Question: Please confirm if there is any local preference?
Response: During the proposal evaluation process, any vendor who meets the criteria for Local Preference will have their proposal price reduced by Five percent (5%), not to exceed a maximum consideration of $10,000 total. If after application of the Local Vendor Preference, the vendor is awarded the project, the local vendor will be required to match the proposal price submitted by the non-local low responsive/responsible proposal. A vendor shall be deemed to be a resident of this County if such vendor is an individual, partnership, association or corporation that is authorized to transact business within the State, maintains an office in Florence County, and maintains within the County a representative inventory or commodities on which the bid is submitted and has paid all taxes duly assessed.
Question 27
Posted: 8/25/2022
Question: 1- Is there any preference would be given to local vendors? 2- Is there any possiblity to select more than one vendor?
Response: We have already responded to this question. Please see question 26.
Question 28
Posted: 8/25/2022
Question: Can the vendor outside of Florence county participate on this ?
Response: Yes
Question 29
Posted: 8/25/2022
Question: Is there any possiblity to select more than one vendor?
Response: Only one vendor will be selected.
Posted: 9/19/2022
Type of Addition: Award Information
Overview: Awarded to Swiftwater Strategies (MRB) on September 15, 2022.
Documents:
Posted: 8/19/2022
Question: How many vendors will be awarded?
Response: Only one (1) vendor will be awarded.
Posted: 8/19/2022
Question: Can you please provide us with an estimated or NTE budget allocated for this contract?
Response: A budget has not been established.
Posted: 8/19/2022
Question: What is the tentative start date of this engagement?
Response: Once Council approves and contract can be reviewed & signed: potential earliest - Sept. 15th.
Posted: 8/19/2022
Question: What is the job location of the proposed candidates?
Response: First is County Administrator. There will be a few director level retirements coming down pipeline within the next year.
Posted: 8/19/2022
Question: Is this a new contract or are there any incumbents? If there is an incumbent, could you please let us know the incumbent name?
Response: No incumbent.
Posted: 8/19/2022
Question: If there is an incumbent for this contract, is the incumbent eligible to submit the proposal again?
Response: There is no incumbent.
Posted: 8/19/2022
Question: Are there any pain points or issues with the current vendor(s)?
Response: There is not a current vendor for this.
Posted: 8/19/2022
Question: Could you please share the previous spending on this contract, if any?
Response: No previous spending.
Posted: 8/19/2022
Question: Is there any mandatory subcontracting requirement for this contract? If yes, Is there any specific goal for the subcontracting?
Response: Any subcontractors must be specified in the proposal and the nature of the subcontract.
Posted: 8/19/2022
Question: Could you please let us know how many positions were filled in the last contract? and How many positions do we expect in the current contract?
Response: No previous contract. There will be several positions to fill in the next year.
Posted: 8/19/2022
Question: What is the total number of resources who are currently working on this project? Please let us know their position name and hourly rate?
Response: This information requires a FOIA request. Only staff is working on this RFP.
Posted: 8/19/2022
Question: If the proposed candidates are not available at the time of award, will the agency allow us to provide replacement personnel with similar or more skill sets?
Response: We are awarding a contract to a firm, not candidates.
Posted: 8/19/2022
Question: Are hourly rate ranges acceptable?
Response: Typically professional recruitment services are a percentage. However, if your firm only provides hourly rate ranges, show those.
Posted: 8/19/2022
Question: Is it entirely onsite work or can it be done remotely to some extent / Does the services need to be delivered onsite or is there a possibility for remote operations and performance?
Response: Remote operations are acceptable; however, there may need to be a few onsite meetings with stakeholders to receive and present information.
Posted: 8/19/2022
Question: What is the duration of the contract?
Response: The contract that will result from this solicitation will be for no more than 2 years.
Posted: 8/24/2022
Question: Will the cover, back cover, table of contents, and resume pages count towards the 20-page limit?
Response: We have already responded to this question. Please see the public solicitation.
Posted: 8/25/2022
Question: Please confirm the location of performance of would be hired employees.
Response: Various Florence County, South Carolina locations.
Posted: 8/25/2022
Question: For efficient pricing, Could the county share the list of predictable positions?
Response: We have already responded to this question. Please see question 4 and 10.
Posted: 8/25/2022
Question: As per understanding, Subcontracting is not mandatory. Please confirm.
Response: Affirmative
Posted: 8/25/2022
Question: Please confirm the tenure period of the contract resulting from this solicitation.
Response: We have already responded to this question. Please see question 15.
Posted: 8/25/2022
Question: Kindly confirm, what will be the county’s criteria of evaluating Fees?
Response: We have already responded to this question. Please see the public solicitation.
Posted: 8/25/2022
Question: Could the county confirm its criteria of cost acceptance for Recruitment Services i.e., one time fees or as per recruitments?
Response: Industry standard. Typically per recruitment.
Posted: 8/25/2022
Question: As per understanding, only successful vendor is required to comply with Insurance requirements. There is no need to submit Certification of Insurance in the proposal? Please confirm.
Response: Correct
Posted: 8/25/2022
Question: What is the average temporary staff’s tenure?
Response: This solicitation is for permanent positions. Please elaborate on your question.
Posted: 8/25/2022
Question: Does County have tenure limits for contingent labor? If so, how are they enforced?
Response: We have already responded to this question. Please see question 4.
Posted: 8/25/2022
Question: Please confirm if there is any local preference?
Response: During the proposal evaluation process, any vendor who meets the criteria for Local Preference will have their proposal price reduced by Five percent (5%), not to exceed a maximum consideration of $10,000 total. If after application of the Local Vendor Preference, the vendor is awarded the project, the local vendor will be required to match the proposal price submitted by the non-local low responsive/responsible proposal. A vendor shall be deemed to be a resident of this County if such vendor is an individual, partnership, association or corporation that is authorized to transact business within the State, maintains an office in Florence County, and maintains within the County a representative inventory or commodities on which the bid is submitted and has paid all taxes duly assessed.
Posted: 8/25/2022
Question: 1- Is there any preference would be given to local vendors? 2- Is there any possiblity to select more than one vendor?
Response: We have already responded to this question. Please see question 26.
Posted: 8/25/2022
Question: Can the vendor outside of Florence county participate on this ?
Response: Yes
Posted: 8/25/2022
Question: Is there any possiblity to select more than one vendor?
Response: Only one vendor will be selected.