This RFQ contains information that is confidential and proprietary to MCBOC. All companies that receive this RFQ and all companies that choose to participate in this RFQ process shall keep this RFQ and the information they provide in response to this RFQ confidential.

1.     BACKGROUND INFORMATION

MCBOC is a governmental entity in Greenville, Ga.

MCBOC seeks to engage a vendor as Insurance Broker for Property & Liability Insurance Coverage. The broker awarded the contract would receive Broker of Record Assignment on or about May 08, 2019 and commence renewals for the expiring year and one renewal term. Should MCBOC elect to remain in the ACCG pool of insurance, the Agent/Broker of Record Assignment will become null and void.

The submission of a proposal in response to this RFQ will permit MCBOC to evaluate objectively the capabilities of your firm and pursue an ongoing dialogue of insurance services.  This contract will  be awarded to one firm which will handle Property/Liability coverage.

For more information regarding MCBOC, please refer to our website at http:// www.meriwethercountyga.gov or contact the administrative staff.

SCOPE OF SERVICES

The Offeror, also referred to as the Insurance Broker, will be required to provide full insurance services necessary to minimize risk exposure for MCBOC. All brokers submitting proposals shall be currently licensed and authorized to do business in the State of Georgia.

The Insurance Broker’s responsibilities shall include but not be limited to the following:

a.       Negotiating renewal of policies and endorsements. Seek competitive quotes and provide advice and recommendations for consideration. Prepare all necessary bid specifications to insurers, evaluations of bids, coverage and premium analysis and recommendation of carrier.

b.       Review policies and endorsements for accuracy and conformance with negotiated coverage’s.

c.       Insure the timely issuance of policies and endorsements.

d.       Analyze and review all carrier proposed settlements, claims history, claims processing, and other plan costs and expenses to provide information and recommendations.

e.       Assisting MCBOC in settling claims.

f.        Provide MCBOC with reasonable preliminary renewal figures during the budget process. Where appropriate, including financial modeling such as employer/employee contribution comparatives.

g.       Providing insurance industry updates, trends of the market and impacts anticipated on the financial budget of MCBOC as requested or as directed by critical market activity.

h.       Advising on risk management including but not limited to new types coverage which may be applicable, trends in emerging risks, etc.

i.         Assisting with contract language consulting as needed throughout the year.

j.         Assisting with insurance plan including but not limited to offering a variety of communications such as electronic media, group meetings etc.

k.       The broker shall provide MCBOC on an annual basis a schedule detailing the coverages placed through the firm.

l.         The broker shall provide training to staff and shall assist county to maintain credentials of being a "Drug Free work Place".