Title: Mass Mailing for Real Estate Valuation Notices (122822)

Deadline: 1/6/2023 1:00 PM   (UTC-06:00) Central Time (US & Canada)

Status: Awarded

Description: Project Introduction
Per Kansas Statute 79-1460, the county appraiser is required to notify property owners of the value of real property (other than utility property) annually. The Change of Value Notices are to be mailed on or before March 1st of each year. As of December 28th, 2022, there are 17,856 parcels in Barton County. However, with the ability to mail parcels with the same ownership and mailing address together, the estimated number of pieces is reduced to 11,250. The data will be provided via a PDF file from the County Appraiser’s Office.

Project Requirements
The proposal must include the following:
1. Any charges for programming fee or setup for required Valuation Notice formatting.
2. Cost to print and insert approximately 11,250 Change of Value Notices (each notice is two pages but must be printed as a single double-sided page).
3. Cost associated with envelopes for approximately 9,900 (#10) window envelopes and approximately 1,350 (9x12 inch) flats.
4. Cost associated with address verification.
5. Cost associated with the price of the postage for approximately 9,900 (#10) Window envelopes and 1,350 (9x12 inch) flats.
6. If payment is required prior to mailing, is payment to be made in full or in part? Will prepayment be for postage or envelopes or both?
7. The latest date the County would be required to submit the PDF file of the County-spooled Change of Valuation Notices.
8. Any additional information that may be pertinent.

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