Arlington County Government Sealed Solicitation
Title: 21-DES-ITB-510 Asphalt-In-Place and Milling Services
Deadline: 3/30/2021 1:00 PM (UTC-05:00) Eastern Time (US & Canada)
Status: Cancelled
Solicitation Number: 21-DES-ITB-510
Description: To provide asphalt-in-place and milling services on an as needed basis.
Pre-Bid Meeting Date: 3/24/2021 1:00 PM
Pre-Bid Meeting Details: Please sign up if you plan to attend the pre-bid meeting.
Documents:
Addition 1
Posted: 3/8/2021
Type of Addition: Addendum No. 1
Overview: Addendum No. 1 replaces the insurance requirements, contract increase and bid Form. The Bid due date has also changed.
Deadline: 3/18/2021 1:00 PM
Solicitation #: 21-DES-ITB-510
Documents:
Addition 2
Posted: 3/12/2021
Type of Addition: Addendum No. 2
Overview: Addendum No 2 changed the Bid Due Date
Deadline: 3/25/2021 1:00 PM
Documents:
Addition 3
Posted: 3/19/2021
Type of Addition: Addendum No. 3
Overview: Addendum No. 3 adds a prebid conference and revises the pricing sheet, bid form and contract terms.
Deadline: 3/30/2021 1:00 PM
Documents:
Addition 5
Posted: 3/31/2021
Type of Addition: Revised Bid
Overview:
Addition 6
Posted: 3/31/2021
Type of Addition: Revised Bid Tabulation
Overview: Revised Bid Tabulation due to calculation errors corrected after evaluation
Documents:
Addition 7
Posted: 4/8/2021
Type of Addition: Cancellation Information - Rejection Notice
Overview: The County is hereby rejecting all bids. A new solicitation will be reissued as quickly as possible.
Documents:
Question 1
Posted: 2/25/2021
Question: Once the Bid is submitted on 03-16-21, what is the turnaround time to get the bid results of the contract ?
Response: Bid tabulation of all bids will be posted within 24 business hours of the Bid Opening. Next step is the evaluation of the apparent low bidder by Purchasing and the department.
Question 2
Posted: 2/26/2021
Question: The bid form has pricing for Reclaimed Asphalt and New Asphalt. Section C in the bid documents states: TYPES OF ASPHALT The County estimates that 95% of the asphalt used will be reclaimed asphalt, 5% will be new asphalt. In accordance with VDOT Road and Bridge Specifications Section 211, VDOT Special Provision Copied Notes and Special Provisions Supplemental Specifications. Does that mean the New Asphalt will be Virgin Mix? all VDOT approved mixes are RAP mixes and most plants will not make virgin mixes.
Response: Please reference Addendum No. 1
Question 3
Posted: 2/26/2021
Question: Section E Page 84 (The Contractor needs to have the proper milling machine for each project. The following is the proper milling machine for each project: seven (7) foot head or larger for all full milling projects and a four (4) foot head for any edge milling project (edge milling is defined as two (2) passes on each curb side of the street).) What is the reason for requiring a 4" mill for edge milling when a 7' or greater mill can provide the same result?
Response: The 7 foot head is the milling machine commonly used for either edge or full milling. When a 7 foot head is not available, the Contractor shall be able to provide a 4 foot head.
Question 4
Posted: 3/2/2021
Question: On page 7 of the bid submittal document, on the insurance checklist _X_23. Builder's Risk ...................................... Provide Coverage in the full amount of Contract, including any amendments is checked, Does this pertain to on call asphalt services?
Response: Please reference Addendum No. 1
Question 5
Posted: 3/2/2021
Question: Can the county provide a DocuSign or abode digital signature version of the bid submittal for electronic submission?
Response: No. The County only executes final contracts in DocuSign.
Question 6
Posted: 3/4/2021
Question: Will the County provide the bid tabulations for the previous contract?
Response: Please reference Addendum No. 1
Question 7
Posted: 3/5/2021
Question: On the attachment A Pricing Sheet, it appears more milling qualities on the south side than than the north side. however there are more asphalt qualities on the North side than the south side. Are the Milling qualities advertised correctly for each side ? There are twice as many Milling quantities in the south side than the north side.
Response: Please reference Addendum No. 1
Question 8
Posted: 3/5/2021
Question: It appears as though the only price adjustments for this contract are per the annual CPI-U and that the County does not adjust pricing based on market fluctuations of asphalt cement. Please confirm.
Response: Please reference Addendum No. 1
Posted: 3/8/2021
Type of Addition: Addendum No. 1
Overview: Addendum No. 1 replaces the insurance requirements, contract increase and bid Form. The Bid due date has also changed.
Deadline: 3/18/2021 1:00 PM
Solicitation #: 21-DES-ITB-510
Documents:
Posted: 3/12/2021
Type of Addition: Addendum No. 2
Overview: Addendum No 2 changed the Bid Due Date
Deadline: 3/25/2021 1:00 PM
Documents:
Posted: 3/19/2021
Type of Addition: Addendum No. 3
Overview: Addendum No. 3 adds a prebid conference and revises the pricing sheet, bid form and contract terms.
Deadline: 3/30/2021 1:00 PM
Documents:
Posted: 3/31/2021
Type of Addition: Revised Bid
Overview:
Posted: 3/31/2021
Type of Addition: Revised Bid Tabulation
Overview: Revised Bid Tabulation due to calculation errors corrected after evaluation
Documents:
Posted: 4/8/2021
Type of Addition: Cancellation Information - Rejection Notice
Overview: The County is hereby rejecting all bids. A new solicitation will be reissued as quickly as possible.
Documents:
Posted: 2/25/2021
Question: Once the Bid is submitted on 03-16-21, what is the turnaround time to get the bid results of the contract ?
Response: Bid tabulation of all bids will be posted within 24 business hours of the Bid Opening. Next step is the evaluation of the apparent low bidder by Purchasing and the department.
Posted: 2/26/2021
Question: The bid form has pricing for Reclaimed Asphalt and New Asphalt. Section C in the bid documents states: TYPES OF ASPHALT The County estimates that 95% of the asphalt used will be reclaimed asphalt, 5% will be new asphalt. In accordance with VDOT Road and Bridge Specifications Section 211, VDOT Special Provision Copied Notes and Special Provisions Supplemental Specifications. Does that mean the New Asphalt will be Virgin Mix? all VDOT approved mixes are RAP mixes and most plants will not make virgin mixes.
Response: Please reference Addendum No. 1
Posted: 2/26/2021
Question: Section E Page 84 (The Contractor needs to have the proper milling machine for each project. The following is the proper milling machine for each project: seven (7) foot head or larger for all full milling projects and a four (4) foot head for any edge milling project (edge milling is defined as two (2) passes on each curb side of the street).) What is the reason for requiring a 4" mill for edge milling when a 7' or greater mill can provide the same result?
Response: The 7 foot head is the milling machine commonly used for either edge or full milling. When a 7 foot head is not available, the Contractor shall be able to provide a 4 foot head.
Posted: 3/2/2021
Question: On page 7 of the bid submittal document, on the insurance checklist _X_23. Builder's Risk ...................................... Provide Coverage in the full amount of Contract, including any amendments is checked, Does this pertain to on call asphalt services?
Response: Please reference Addendum No. 1
Posted: 3/2/2021
Question: Can the county provide a DocuSign or abode digital signature version of the bid submittal for electronic submission?
Response: No. The County only executes final contracts in DocuSign.
Posted: 3/4/2021
Question: Will the County provide the bid tabulations for the previous contract?
Response: Please reference Addendum No. 1
Posted: 3/5/2021
Question: On the attachment A Pricing Sheet, it appears more milling qualities on the south side than than the north side. however there are more asphalt qualities on the North side than the south side. Are the Milling qualities advertised correctly for each side ? There are twice as many Milling quantities in the south side than the north side.
Response: Please reference Addendum No. 1
Posted: 3/5/2021
Question: It appears as though the only price adjustments for this contract are per the annual CPI-U and that the County does not adjust pricing based on market fluctuations of asphalt cement. Please confirm.
Response: Please reference Addendum No. 1