Rio Rancho Public Schools Sealed Solicitation
Title: Nursing Services
Deadline: 1/24/2024 2:00 PM (UTC-07:00) Mountain Time (US & Canada)
Status: Deadline Expired
Solicitation Number: RFP No. 2024-014-SPCS
Description: Nursing Services On-Demand
Pre-Bid Meeting Date: 1/11/2024 10:00 AM
Pre-Bid Meeting Details: Pre-Bid/Proposal Conference (Non-Mandatory) Location: Rio Rancho Public Schools District Office Training Center, Training Room 2, 500 Laser Rd. NW, Rio Rancho, NM. Access to the meeting is also available virtually using the following meeting link. Meeting ID meet.google.com/frm-gdsm-onj Edit Phone Numbers (US)+1 682-238-5097 PIN: 708 275 654# NOTE: To access google meet, hover over the meeting ID link, hold down control button on the keyboard and then click on the link.
Documents:
| Documents as of 1/18/2024 |
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Question 1
Posted: 12/20/2023
Question: Is this a new initiative? If not, please provide the names of the current vendor(s) providing the services.
Response: See Addenda No. 1 for a response to this question.
Question 2
Posted: 12/20/2023
Question: Can you please let us know the previous spending of this contract?
Response: See Addenda No. 1 for a response to this question.
Question 3
Posted: 12/20/2023
Question: Please confirm if we can get the proposals or pricing of the incumbent(s).
Response: See Addenda No. 1 for a response to this question.
Question 4
Posted: 12/20/2023
Question: Are there any pain points or issues with the current vendor(s)?
Response: See Addenda No. 1 for a response to this question.
Question 5
Posted: 12/20/2023
Question: Please confirm the anticipated number of awards.
Response: See Addenda No. 1 for a response to this question.
Question 6
Posted: 12/20/2023
Question: Is resident preference based on price preference and can other vendors bid on this?
Response: See Addenda No. 1 for a response to this question.
Question 7
Posted: 12/21/2023
Question: What is the expected number of nurses needed for this contract? What is the anticipated number of full-time or part-time positions?
Response: See Addenda No. 1 for a response to this question.
Question 8
Posted: 12/27/2023
Question: Number of FTEs they will be hired under this contract
Response: See Addenda No. 1 for a response to this question.
Question 9
Posted: 12/27/2023
Question: Is there any local vendor preference?
Response: See Addenda No. 1 for a response to this question.
Question 10
Posted: 12/27/2023
Question: Can we provide references of commercial clients?
Response: See Addenda No. 1 for a response to this question.
Question 11
Posted: 12/27/2023
Question: What is the Anticipated budget of this contract?
Response: See Addenda No. 1 for a response to this question.
Question 12
Posted: 1/2/2024
Question: On page 20, it states: “Work hours are established in the employment contract. Additional work hours may be required as scheduled by RRPS”. What employment contract are is being referenced?
Response: See Addenda No. 1 for a response to this question.
Question 13
Posted: 1/2/2024
Question: Could you kindly furnish us with details about the service commencement date and the contract's conclusion date for the ongoing contract subject to the Nursing Services RFP
Response: See Addenda No. 1 for a response to this question.
Question 14
Posted: 1/2/2024
Question: Could you clarify the required number of full-time and part-time employees needed regularly, as it pertains to the position?
Response: See Addenda No. 1 for a response to this question.
Question 15
Posted: 1/2/2024
Question: What are the current pay rates for school nurses within your organization?
Response: See Addenda No. 1 for a response to this question.
Question 16
Posted: 1/3/2024
Question: o How many vendors does the district expect to award a contract to for the services requested in this solicitation? o Can the district please provide incumbent information and current bill rates for contracts in place for similar services? o What is the expected amount of full-time, vendor supplied RNs and LPNs needed during the 2023-24 SY? o Can the district please provide the total amount of full-time, vendor supplied RNs and LPNs utilized during the 2022-23 SY? o Can the district please describe the supplies and materials that contracted providers will have access to at the district? (wifi, computer access, testing material, office supplies, etc.)? o What travel between schools is expected for these providers? o Will the district review other nursing service classifications if submitted with the vendor proposal? o What are the district expectations of contract providers to assist in Medicaid reimbursement documentation services? o Can the district please clarify who will provide oversight/supervision of contracted clinical personnel? o Are any of the nursing services in a 1:1 capacity? o Can the district confirm that updated medical orders will be provided for all students requiring clinical support? o Is nursing support on transportation required for any students requiring 1:1 clinical care? o If yes, can the district please confirm that transportation protocol and safety procedures will be provided to vendor? o Which policy is the district requesting to be additionally insured on?
Response: See Addenda No. 1 for a response to this question.
Question 17
Posted: 1/4/2024
Question: Who are your current incumbents?
Response: See Addenda No. 1 for a response to this question.
Question 18
Posted: 1/4/2024
Question: What are the current incumbents rates for these positions?
Response: See Addenda No. 1 for a response to this question.
Question 19
Posted: 1/4/2024
Question: Are your current incumbents successfully delivering on all positions?
Response: See Addenda No. 1 for a response to this question.
Question 20
Posted: 1/4/2024
Question: How many professionals, in each specialty, do you expect to use during the school year?
Response: See Addenda No. 1 for a response to this question.
Question 21
Posted: 1/4/2024
Question: Will these professionals be working fulltime (1.0), part time (.5), or as needed?
Response: See Addenda No. 1 for a response to this question.
Question 22
Posted: 1/4/2024
Question: How many vendors do you expect to award?
Response: See Addenda No. 1 for a response to this question.
Question 23
Posted: 1/9/2024
Question: Hello, I have a few questions regarding RFP No. 2024-014-SPCS. 1. Do Rio Rancho Public Schools require Per Diem RNs/LPNs, Fulltime RNs/LPNs, or Part time RNs/LPNs. 2. How many RNs and LPNs are required at this time? 3. Do you require offerors to include candidate profiles in our proposals? 4. If question 3 is a yes, what items are needed in candidate profile? Thank you so much for your time.
Response: See Addenda No. 1 for a response to this question.
Question 24
Posted: 1/9/2024
Question: 1. Do Rio Rancho Public Schools require Per Diem RNs/LPNs, Fulltime RNs/LPNs, or Part time RNs/LPNs?
Response: See Addenda No. 1 for a response to this question.
Question 25
Posted: 1/9/2024
Question: How many RNs and LPNs are required at this time?
Response: See Addenda No. 1 for a response to this question.
Question 26
Posted: 1/9/2024
Question: Do you require offerors to include candidate profiles in our proposals?
Response: See Addenda No. 1 for a response to this question.
Question 27
Posted: 1/9/2024
Question: If candidates' profiles are required with the proposals, what items are needed in candidates' profiles?
Response: See Addenda No. 1 for a response to this question.
Question 28
Posted: 1/9/2024
Question: Can the district please provide an overview on the types/acuities of the current vendor-supported nursing cases (e.g. 20, 1:1 cases, with 5 trach’s, 5 vents and 10 g-tubes)?
Response: See Addenda No. 1 for a response to this question.
Question 29
Posted: 1/9/2024
Question: How many Rio Rancho students receive Special Education 1:1 nursing services, by either an RN or LPN?
Response: See Addenda No. 1 for a response to this question.
Question 30
Posted: 1/9/2024
Question: What is the process for vendors to “opt-out” of high acuity, high risk nursing cases (e.g. 1:1 nursing cases with a 30-45min bus ride, for a student on a vent and trach, with no additional support on the bus)?
Response: See Addenda No. 1 for a response to this question.
Question 31
Posted: 1/9/2024
Question: Can the district please clarify how needs for vendor supplied contractors will be disseminated to awardees post award?
Response: See Addenda No. 1 for a response to this question.
Question 32
Posted: 1/9/2024
Question: Can vendors also supply RN’s and LPN’s as district nurses, to assist with the general student population? If so, can vendors submit separate bill rates for 1:1 nurses vs. district/health nurses?
Response: See Addenda No. 1 for a response to this question.
Question 33
Posted: 1/9/2024
Question: Can the district please provide a detailed explanation for how points will be awarded for the pricing section of this solicitation (i.e. lowest bill rate receives maximum points, and next lowest vendor receives a prorated amount; lowest bill rate receives maximum points, and the next lowest vendor receives a predetermined amount of points)?
Response: See Addenda No. 1 for a response to this question.
Question 34
Posted: 1/9/2024
Question: How many vendors does the district expect to award a contract to for the services requested in this solicitation?
Response: See Addenda No. 1 for a response to this question.
Question 35
Posted: 1/9/2024
Question: Can the district please provide incumbent information and current bill rates for contracts in place for RN and LPN services?
Response: See Addenda No. 1 for a response to this question.
Question 36
Posted: 1/9/2024
Question: What is the expected amount of full-time, vendor RN’s and LPN’s needed for the remainder of the 2023-24 SY?
Response: See Addenda No. 1 for a response to this question.
Question 37
Posted: 1/9/2024
Question: Can the district please provide the total amount of full-time, vendor supplied RN’s and LPN’s utilized during the 2022-23 SY?
Response: See Addenda No. 1 for a response to this question.
Question 38
Posted: 1/9/2024
Question: Can the district please provide the total amount of full-time, vendor supplied RN’s and LPN’s utilized during this current school year?
Response: See Addenda No. 1 for a response to this question.
Question 39
Posted: 1/9/2024
Question: Can the district please provide the total amount of billing, broken down by vendor and classification, for all vendor supplied RN’s and LPN’s utilized during the 2022-23 SY?
Response: See Addenda No. 1 for a response to this question.
Question 40
Posted: 1/9/2024
Question: Can the district please describe the supplies and materials that contracted providers will have access to at the district? (wifi, computer access, testing material, office supplies, etc.)?
Response: See Addenda No. 1 for a response to this question.
Question 41
Posted: 1/9/2024
Question: What travel between schools is expected for these providers?
Response: See Addenda No. 1 for a response to this question.
Question 42
Posted: 1/9/2024
Question: What are the district expectations of contract providers to assist in Medicaid reimbursement documentation services?
Response: See Addenda No. 1 for a response to this question.
Question 43
Posted: 1/11/2024
Question: • Is the District willing to assume responsibility for supervision of the Districts employees since they are working in their facility?
Response: See Addenda No. 1 for a response to this question.
Question 44
Posted: 1/11/2024
Question: • Can the District specify which policies they are requesting to be named additionally insured on?
Response: See Addenda No. 1 for a response to this question.
Question 45
Posted: 1/11/2024
Question: ***Asked on Pre Bit Meeting*** What is the current number of special needs students requiring one-on-one nurse care on a regular basis. Follow-up: Will this contract support the needs of your onsite school nurses?
Response: See Addenda No. 1 for a response to this question.
Question 46
Posted: 1/11/2024
Question: ***Asked on Pre Bit meeting*** Appendix G, Can you please specify the required "background check requirement".
Response: See Addenda No. 1 for a response to this question.
Question 47
Posted: 1/17/2024
Question: Why is the current contract out for bid? Is it required to be put out for bid?
Response: See Addenda No. 1 for a response to this question.
Question 48
Posted: 1/17/2024
Question: Who are your incumbent vendors for these services?
Response: See Addenda No. 1 for a response to this question.
Question 49
Posted: 1/17/2024
Question: Are your current vendors meeting your staffing needs?
Response: See Addenda No. 1 for a response to this question.
Question 50
Posted: 1/17/2024
Question: What are your current hourly bill rates by classification?
Response: See Addenda No. 1 for a response to this question.
Question 51
Posted: 1/17/2024
Question: What were your hours of usage by each classification for the last three years?
Response: See Addenda No. 1 for a response to this question.
Question 52
Posted: 1/17/2024
Question: Are we able to take exceptions and propose language to any of the terms and/or requirements?
Response: See Addenda No. 1 for a response to this question.
Question 53
Posted: 1/17/2024
Question: The contract states that "Certificates of Insurance shall be in the form of AIA Document G-705 or similar format acceptable." Could you please confirm that an accord form is acceptable for the COI?
Response: ee Addenda No. 1 for a response to this question.
Question 54
Posted: 1/17/2024
Question: Can you clarify the type of timekeeping used - mobile app or client internal?
Response: See Addenda No. 1 for a response to this question.
Question 55
Posted: 1/17/2024
Question: What are your payment terms, and can invoices be submitted weekly?
Response: See Addenda No. 1 for a response to this question.
Question 56
Posted: 1/17/2024
Question: Will purchase orders be provided for invoice payments?
Response: See Addenda No. 1 for a response to this question.
Posted: 12/20/2023
Question: Is this a new initiative? If not, please provide the names of the current vendor(s) providing the services.
Response: See Addenda No. 1 for a response to this question.
Posted: 12/20/2023
Question: Can you please let us know the previous spending of this contract?
Response: See Addenda No. 1 for a response to this question.
Posted: 12/20/2023
Question: Please confirm if we can get the proposals or pricing of the incumbent(s).
Response: See Addenda No. 1 for a response to this question.
Posted: 12/20/2023
Question: Are there any pain points or issues with the current vendor(s)?
Response: See Addenda No. 1 for a response to this question.
Posted: 12/20/2023
Question: Please confirm the anticipated number of awards.
Response: See Addenda No. 1 for a response to this question.
Posted: 12/20/2023
Question: Is resident preference based on price preference and can other vendors bid on this?
Response: See Addenda No. 1 for a response to this question.
Posted: 12/21/2023
Question: What is the expected number of nurses needed for this contract? What is the anticipated number of full-time or part-time positions?
Response: See Addenda No. 1 for a response to this question.
Posted: 12/27/2023
Question: Number of FTEs they will be hired under this contract
Response: See Addenda No. 1 for a response to this question.
Posted: 12/27/2023
Question: Is there any local vendor preference?
Response: See Addenda No. 1 for a response to this question.
Posted: 12/27/2023
Question: Can we provide references of commercial clients?
Response: See Addenda No. 1 for a response to this question.
Posted: 12/27/2023
Question: What is the Anticipated budget of this contract?
Response: See Addenda No. 1 for a response to this question.
Posted: 1/2/2024
Question: On page 20, it states: “Work hours are established in the employment contract. Additional work hours may be required as scheduled by RRPS”. What employment contract are is being referenced?
Response: See Addenda No. 1 for a response to this question.
Posted: 1/2/2024
Question: Could you kindly furnish us with details about the service commencement date and the contract's conclusion date for the ongoing contract subject to the Nursing Services RFP
Response: See Addenda No. 1 for a response to this question.
Posted: 1/2/2024
Question: Could you clarify the required number of full-time and part-time employees needed regularly, as it pertains to the position?
Response: See Addenda No. 1 for a response to this question.
Posted: 1/2/2024
Question: What are the current pay rates for school nurses within your organization?
Response: See Addenda No. 1 for a response to this question.
Posted: 1/3/2024
Question: o How many vendors does the district expect to award a contract to for the services requested in this solicitation? o Can the district please provide incumbent information and current bill rates for contracts in place for similar services? o What is the expected amount of full-time, vendor supplied RNs and LPNs needed during the 2023-24 SY? o Can the district please provide the total amount of full-time, vendor supplied RNs and LPNs utilized during the 2022-23 SY? o Can the district please describe the supplies and materials that contracted providers will have access to at the district? (wifi, computer access, testing material, office supplies, etc.)? o What travel between schools is expected for these providers? o Will the district review other nursing service classifications if submitted with the vendor proposal? o What are the district expectations of contract providers to assist in Medicaid reimbursement documentation services? o Can the district please clarify who will provide oversight/supervision of contracted clinical personnel? o Are any of the nursing services in a 1:1 capacity? o Can the district confirm that updated medical orders will be provided for all students requiring clinical support? o Is nursing support on transportation required for any students requiring 1:1 clinical care? o If yes, can the district please confirm that transportation protocol and safety procedures will be provided to vendor? o Which policy is the district requesting to be additionally insured on?
Response: See Addenda No. 1 for a response to this question.
Posted: 1/4/2024
Question: Who are your current incumbents?
Response: See Addenda No. 1 for a response to this question.
Posted: 1/4/2024
Question: What are the current incumbents rates for these positions?
Response: See Addenda No. 1 for a response to this question.
Posted: 1/4/2024
Question: Are your current incumbents successfully delivering on all positions?
Response: See Addenda No. 1 for a response to this question.
Posted: 1/4/2024
Question: How many professionals, in each specialty, do you expect to use during the school year?
Response: See Addenda No. 1 for a response to this question.
Posted: 1/4/2024
Question: Will these professionals be working fulltime (1.0), part time (.5), or as needed?
Response: See Addenda No. 1 for a response to this question.
Posted: 1/4/2024
Question: How many vendors do you expect to award?
Response: See Addenda No. 1 for a response to this question.
Posted: 1/9/2024
Question: Hello, I have a few questions regarding RFP No. 2024-014-SPCS. 1. Do Rio Rancho Public Schools require Per Diem RNs/LPNs, Fulltime RNs/LPNs, or Part time RNs/LPNs. 2. How many RNs and LPNs are required at this time? 3. Do you require offerors to include candidate profiles in our proposals? 4. If question 3 is a yes, what items are needed in candidate profile? Thank you so much for your time.
Response: See Addenda No. 1 for a response to this question.
Posted: 1/9/2024
Question: 1. Do Rio Rancho Public Schools require Per Diem RNs/LPNs, Fulltime RNs/LPNs, or Part time RNs/LPNs?
Response: See Addenda No. 1 for a response to this question.
Posted: 1/9/2024
Question: How many RNs and LPNs are required at this time?
Response: See Addenda No. 1 for a response to this question.
Posted: 1/9/2024
Question: Do you require offerors to include candidate profiles in our proposals?
Response: See Addenda No. 1 for a response to this question.
Posted: 1/9/2024
Question: If candidates' profiles are required with the proposals, what items are needed in candidates' profiles?
Response: See Addenda No. 1 for a response to this question.
Posted: 1/9/2024
Question: Can the district please provide an overview on the types/acuities of the current vendor-supported nursing cases (e.g. 20, 1:1 cases, with 5 trach’s, 5 vents and 10 g-tubes)?
Response: See Addenda No. 1 for a response to this question.
Posted: 1/9/2024
Question: How many Rio Rancho students receive Special Education 1:1 nursing services, by either an RN or LPN?
Response: See Addenda No. 1 for a response to this question.
Posted: 1/9/2024
Question: What is the process for vendors to “opt-out” of high acuity, high risk nursing cases (e.g. 1:1 nursing cases with a 30-45min bus ride, for a student on a vent and trach, with no additional support on the bus)?
Response: See Addenda No. 1 for a response to this question.
Posted: 1/9/2024
Question: Can the district please clarify how needs for vendor supplied contractors will be disseminated to awardees post award?
Response: See Addenda No. 1 for a response to this question.
Posted: 1/9/2024
Question: Can vendors also supply RN’s and LPN’s as district nurses, to assist with the general student population? If so, can vendors submit separate bill rates for 1:1 nurses vs. district/health nurses?
Response: See Addenda No. 1 for a response to this question.
Posted: 1/9/2024
Question: Can the district please provide a detailed explanation for how points will be awarded for the pricing section of this solicitation (i.e. lowest bill rate receives maximum points, and next lowest vendor receives a prorated amount; lowest bill rate receives maximum points, and the next lowest vendor receives a predetermined amount of points)?
Response: See Addenda No. 1 for a response to this question.
Posted: 1/9/2024
Question: How many vendors does the district expect to award a contract to for the services requested in this solicitation?
Response: See Addenda No. 1 for a response to this question.
Posted: 1/9/2024
Question: Can the district please provide incumbent information and current bill rates for contracts in place for RN and LPN services?
Response: See Addenda No. 1 for a response to this question.
Posted: 1/9/2024
Question: What is the expected amount of full-time, vendor RN’s and LPN’s needed for the remainder of the 2023-24 SY?
Response: See Addenda No. 1 for a response to this question.
Posted: 1/9/2024
Question: Can the district please provide the total amount of full-time, vendor supplied RN’s and LPN’s utilized during the 2022-23 SY?
Response: See Addenda No. 1 for a response to this question.
Posted: 1/9/2024
Question: Can the district please provide the total amount of full-time, vendor supplied RN’s and LPN’s utilized during this current school year?
Response: See Addenda No. 1 for a response to this question.
Posted: 1/9/2024
Question: Can the district please provide the total amount of billing, broken down by vendor and classification, for all vendor supplied RN’s and LPN’s utilized during the 2022-23 SY?
Response: See Addenda No. 1 for a response to this question.
Posted: 1/9/2024
Question: Can the district please describe the supplies and materials that contracted providers will have access to at the district? (wifi, computer access, testing material, office supplies, etc.)?
Response: See Addenda No. 1 for a response to this question.
Posted: 1/9/2024
Question: What travel between schools is expected for these providers?
Response: See Addenda No. 1 for a response to this question.
Posted: 1/9/2024
Question: What are the district expectations of contract providers to assist in Medicaid reimbursement documentation services?
Response: See Addenda No. 1 for a response to this question.
Posted: 1/11/2024
Question: • Is the District willing to assume responsibility for supervision of the Districts employees since they are working in their facility?
Response: See Addenda No. 1 for a response to this question.
Posted: 1/11/2024
Question: • Can the District specify which policies they are requesting to be named additionally insured on?
Response: See Addenda No. 1 for a response to this question.
Posted: 1/11/2024
Question: ***Asked on Pre Bit Meeting*** What is the current number of special needs students requiring one-on-one nurse care on a regular basis. Follow-up: Will this contract support the needs of your onsite school nurses?
Response: See Addenda No. 1 for a response to this question.
Posted: 1/11/2024
Question: ***Asked on Pre Bit meeting*** Appendix G, Can you please specify the required "background check requirement".
Response: See Addenda No. 1 for a response to this question.
Posted: 1/17/2024
Question: Why is the current contract out for bid? Is it required to be put out for bid?
Response: See Addenda No. 1 for a response to this question.
Posted: 1/17/2024
Question: Who are your incumbent vendors for these services?
Response: See Addenda No. 1 for a response to this question.
Posted: 1/17/2024
Question: Are your current vendors meeting your staffing needs?
Response: See Addenda No. 1 for a response to this question.
Posted: 1/17/2024
Question: What are your current hourly bill rates by classification?
Response: See Addenda No. 1 for a response to this question.
Posted: 1/17/2024
Question: What were your hours of usage by each classification for the last three years?
Response: See Addenda No. 1 for a response to this question.
Posted: 1/17/2024
Question: Are we able to take exceptions and propose language to any of the terms and/or requirements?
Response: See Addenda No. 1 for a response to this question.
Posted: 1/17/2024
Question: The contract states that "Certificates of Insurance shall be in the form of AIA Document G-705 or similar format acceptable." Could you please confirm that an accord form is acceptable for the COI?
Response: ee Addenda No. 1 for a response to this question.
Posted: 1/17/2024
Question: Can you clarify the type of timekeeping used - mobile app or client internal?
Response: See Addenda No. 1 for a response to this question.
Posted: 1/17/2024
Question: What are your payment terms, and can invoices be submitted weekly?
Response: See Addenda No. 1 for a response to this question.
Posted: 1/17/2024
Question: Will purchase orders be provided for invoice payments?
Response: See Addenda No. 1 for a response to this question.