Posted: 10/2/2024

Type of Addition: Addendum - Pre-proposal Attendee List

Deadline: 10/22/2024 10:00 AM

Solicitation #: 2025 - 04

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Posted: 10/15/2024

Type of Addition: Addendum - Submitted Questions

Deadline: 10/22/2024 10:00 AM

Solicitation #: 2025 - 04

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Posted: 12/23/2024

Type of Addition: Award Information

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Posted: 9/23/2024

Question:

Response: Answered

Posted: 9/26/2024

Question: Will the City provide an office to the awarded Proposer or should Proposers budget to lease and outfit an office space?

Response: As on now, the answer is TBD. This will be discussed with the highest scored proposer during the planning phase after award from council.

Posted: 9/26/2024

Question: If an office is required and not provided by the City what are the geographical boundaries acceptable to the City for that office?

Response: As on now, the answer is TBD. This will be discussed with the highest scored proposer during the planning phase after award from council.

Posted: 10/3/2024

Question: Will the City consider firms who were unable to attend the prebid meeting on October 2nd?

Response: There were 15 companies at the pre-proposal meeting, as it was mandatory. Any proposal submitted that did not attend the pre-proposal meeting would be disqualified as not responsive.

Posted: 10/7/2024

Question: 1. Does the City require controlled access to the new garage? 2. Does the City require partitioned sections of the garage with limited access for regular parkers? 3. How many entry points and exit points are allocated for the new garage? 4. Does the City have a vision for how the garage will operate with equipment controls in place? 5. How many physical payment locations will be required to facilitate the transient parkers for on street? 6. How many physical payment location will be required to facilitate the transient parkers for the allocated lots? 7. Will power be provided to each of the payment kiosks? 8. Will external communications be provided to each of the payment kiosks? 9. Will any customer service cashiers be required to interface or interact with the parking public? If so, how many and on what schedule? 10. Are parking payments going to be during specific business hours or 24/7?

Response: 1. Does the City require controlled access to the new garage? No - please note that management of the garage will likely not be included within this scope. However, we may need to include some enforcement provision as an on-call service as designated parking spaces come online over the next few years. 2. Does the City require partitioned sections of the garage with limited access for regular parkers? No, the parking guidance light system will designate parking spaces for user groups. 3. How many entry points and exit points are allocated for the new garage? there are 3 entrance/exits 4. Does the City have a vision for how the garage will operate with equipment controls in place? see note in answer 1 and 2 5. How many physical payment locations will be required to facilitate the transient parkers for on street? TBD during planning phase 6. How many physical payment location will be required to facilitate the transient parkers for the allocated lots? TBD during planning phase 7. Will power be provided to each of the payment kiosks? TBD during planning phase - we will likey work to place where there is easy access to existing power 8. Will external communications be provided to each of the payment kiosks? TBD during planning phase based on equipment requirements 9. Will any customer service cashiers be required to interface or interact with the parking public? If so, how many and on what schedule? TBD during planning phase 10. Are parking payments going to be during specific business hours or 24/7? likely specific hours. current thinking is 9A - 7P 7 days a week, however that might change as we work through the ordinance revisions

Posted: 10/8/2024

Question: October 8, 2024 Martyn Detz Financial Analyst: Purchasing 12453 Highway 92 Woodstock, Georgia 30188 RE: RFP 2025–04 For PARKING MANAGEMENT SERVICES Thank you for the opportunity to ask clarification questions regarding the above-mentioned RFP. Below are our questions. 1. 2.0 BACKGROUND There are currently no public metered or time enforced spaces within the District and any parking violations are currently handled by the Woodstock Police Department. Question: Please supply a copy of the total citations written by police and the total citations paid by year for the last 3 years. 2. 3.2.5 Office Administration o Provide all materials necessary to carry out all operation functions. o Document all reimbursable purchases. o Maintain records of equipment and supplies and provide accounting for City. QUESTION: Will the city provide an office location for the PROPOSER and If so, please us know if there is a lease amount we should budget. 3. 3.2.8 Installation and Maintenance o Payment technology and/or pay stations are required to be functioning properly no less than 90% of the time. o Deploy, install and maintain parking technology and any new equipment. o Ensure the appropriate maintenance and repair of equipment under warranty. o Maintain any operational pay stations, pedestals, accessories in good working condition. Good working condition is defined as repairing/replacing any defective meter within 24 hours of a report of failure. o Implement a regular preventive maintenance schedule for all parking pay stations. QUESTION: Will the city consider an asset light/no hardware, mobile payment system? 4. 3.2.10 Special Events o If a special event is scheduled, the PROPOSER may be required to make rate changes as well as assist with special event parking management. These events include, but are not limited to annual festivals, holiday events, weather emergencies, etc. QUESTION: Does the city desire to charge market rates during special events in the on-street paid parking spaces? Additionally, while the new parking garage will be free to the public, does the city desire to charge for event parking in this facility? Same question for city owned surface Lots. 5. 3.2.11 Additional Services Review City ordinances to ensure that they are appropriately reinforcing the desired outcome. Provide the City with recommendations if any ordinances are creating a negative impact to the parking program. QUESTION: Please share a link to the various ordinances related to the downtown parking program. 6. 4.0 RESPONSE FORMAT AND COMMENTS The response should be one (1) PDF. There should be a maximum of ten (10) pages. Resumes do not count towards the page limit but should be kept to one page per person. Responses must also include the Contractor Information Page, W9, E-Verify and Certificate of Insurance which will not count against the ten (10) page limit. The Contractor Information Page and E-Verify Affidavit are in Exhibits A & B. QUESTION: With the following 10 topics and sections with multiple pages requested; does the 10-page maximum apply to all of these areas of the proposal, less the resumes? (Cover Letter, Table of Contents, Executive Summary, Statement of Responsibility, Section 1, Section 2, Section 3, Section 4, Section 5 and Section 6.) 7. 5.0 SELECTION CRITERIA The City will determine the lead consultant and supporting team believed to be most qualified to provide full consulting services for this project as described in section 4.0. QUESTION: Please clarify if a lead consultant is requested for this RFP? “Prime Consultant” is also mentioned on page #15 under Statement of Responsibility. Or is it possible that this language was a carryover from a previous RFP and in this case the Proposer/Contractor/Vendor/Respondent could be a Professional Parking Management firm or Operator?

Response: Questions split out.

Posted: 10/8/2024

Question: The budget requirements for Section 3 of our proposal will likely be two pages. Can these items be excluded from the maximum 10 page count?

Response: The 10 page limit is a guideline, not a reason for disqualification for exceeding the limit. Thank you for submitting a detailed budget requirement for Section 3.

Posted: 10/8/2024

Question: 6. 4.0 RESPONSE FORMAT AND COMMENTS The response should be one (1) PDF. There should be a maximum of ten (10) pages. Resumes do not count towards the page limit but should be kept to one page per person. Responses must also include the Contractor Information Page, W9, E-Verify and Certificate of Insurance which will not count against the ten (10) page limit. The Contractor Information Page and E-Verify Affidavit are in Exhibits A & B. QUESTION: With the following 10 topics and sections with multiple pages requested; does the 10-page maximum apply to all of these areas of the proposal, less the resumes? (Cover Letter, Table of Contents, Executive Summary, Statement of Responsibility, Section 1, Section 2, Section 3, Section 4, Section 5 and Section 6.)

Response: The 10 pages is a guideline for a submitted proposal, not a reason for disqualification.

Posted: 10/8/2024

Question: 7. 5.0 SELECTION CRITERIA The City will determine the lead consultant and supporting team believed to be most qualified to provide full consulting services for this project as described in section 4.0. QUESTION: Please clarify if a lead consultant is requested for this RFP? “Prime Consultant” is also mentioned on page #15 under Statement of Responsibility. Or is it possible that this language was a carryover from a previous RFP and in this case the Proposer/Contractor/Vendor/Respondent could be a Professional Parking Management firm or Operator?

Response: The City views the submitted proposer in multiple ways. A vendor is submitting a proposal. The City wants to use the selected management firm as a consultant to put best practices in place for parking management before implementation. The City wants the proposer to be the prime firm, contractor, consultant that is managing and working directly with the City, and that it's not subbed out. This language applies to this RFP.