Arlington County Government Sealed Solicitation

Title: 23-DMF-RFP-421 Internal Audit Services

Deadline: 12/12/2022 1:00 PM   (UTC-05:00) Eastern Time (US & Canada)

Status: Awarded

Solicitation Number: 23-DMF-RFP-421

Description: The County is seeking a qualified contractor to provide all necessary labor, supervision, supplies, materials, and equipment to properly perform internal audit services.

Pre-Bid Meeting Date: 11/15/2022 9:00 AM

Pre-Bid Meeting Details: Please sign up if you plan to attend the pre-bid meeting.

Documents:

Documents as of 11/2/2022
RFP No. 23-DMF-RFP-421 Internal Audit Services.pdf
Proposal Form Submittal.pdf
Addition 1

Posted: 11/17/2022

Type of Addition: Preproposal Conference Meeting Minutes and Sign-in Sheet

Documents:

Addition 2

Posted: 11/30/2022

Type of Addition: Addendum No. 1

Overview: Addendum No. extends the Proposal Due date and responds to all vendor questions.

Documents:

Addition 3

Posted: 12/12/2022

Type of Addition: In Review

Addition 4

Posted: 6/9/2023

Type of Addition: Award Information

Overview: Internal Audit Services is awarded to RSM US LLP.

Documents:

Question 1

Posted: 11/18/2022

Question: The Conflict of Interest Statement is required to be notarized prior to submission - does the notary have to be a Commonwealth of Virginia or can we use another state's notary for the location of the person authorized to sign?

Response: No, the notary does not have to be the Commonwealth of Virginia. Yes, the authorized person to sign may use the notary from the State they are located in.

Question 2

Posted: 11/21/2022

Question: Has the County utilized outside firms for similar work in the past few years? If so, can the County quantify in terms of hours or dollar spend the extent of this usage?

Response: Please see Addendum No.1

Question 3

Posted: 11/21/2022

Question: Does the County have an expected number of annual hours or dollars it plans to utilize selected vendor(s) for in 2023 to complete the services outlined in the RFP?

Response: Please see Addendum No.1

Question 4

Posted: 11/21/2022

Question: If the vendor issues audit reports, do they need to be on the vendor’s letterhead or does the County want them on the County's letterhead?

Response: Please see Addendum No.1

Question 5

Posted: 11/21/2022

Question: What is average time it takes the County’s Internal Audit function to perform an audit from beginning to end, taking into account the time it takes to obtain management’s responses to any audit findings?

Response: Please see Addendum No.1

Question 6

Posted: 11/21/2022

Question: On page 14 the County requests that each training session be at no cost to the County. Can the County confirm that this means that the contractor cannot bill for costs other than the hours to prepare and provide the training?

Response: Please see Addendum No.1

Question 7

Posted: 11/21/2022

Question: Can the County confirm if the Internal Auditor will consider previous work with Arlington County and/or the Internal Auditor when evaluating a firm’s experience and qualifications?

Response: Please review Section V. Proposal Requirements, 6. Proposals Evaluation Criteria and Weights and 7. Proposal Submittal Elements, c. Firm Experience and Qualification and d. Firm’s Project Team Experience and Qualifications. A County Selection Advisory Committee will review and evaluate all written proposals based on the criteria identified in the solicitation.

Question 8

Posted: 11/22/2022

Question: Could you please clarify who are considered key personnel?

Response: Please see Addendum No.1

Question 9

Posted: 11/22/2022

Question: Are staff and senior staff required to be included in the organizational chart/staffing plan? Should we include resumes for them as well?

Response: Please see Addendum No.1

Question 10

Posted: 11/22/2022

Question: For the cost proposal, may we respond with only our fully burdened rates as opposed to a breakdown of “Direct Hourly Rates” and “Overhead and Profit Rates”? For example, GSA rates that we use as a basis are not split by the requested categories.

Response: Please see Addendum No.1

Question 11

Posted: 11/22/2022

Question: Regarding the “3. TRAINING – The Contractor shall provide at least four trainings per calendar year to a broad audience of County employees on topics related to internal controls. Each training session will last no longer than three hours and be at no cost to the County.” Will the contractor be able to charge for the development and delivery (in hours) of the training? It is our understanding that we would not be charging the individuals for receiving the training.

Response: Please see Addendum No.1

Question 12

Posted: 11/22/2022

Question: Will the contractor be requested to report up to the board on the results of any audit?

Response: Please see Addendum No.1

Question 13

Posted: 11/22/2022

Question: Can you please confirm that all reports will be delivered using the contractor’s letterhead?

Response: Please see Addendum No.1

Question 14

Posted: 11/22/2022

Question: Can you please provide the budget details for the last three years? Who has been the contractor used? How many hours per year and at what rates?

Response: Please see Addendum No.1

Question 15

Posted: 11/22/2022

Question: What is the anticipated budget for this contract?

Response: Please see Addendum No.1

Question 16

Posted: 11/22/2022

Question: Can you please confirm that the Arlington County business license is not required for the proposal, but will be required to contract upon selection?

Response: Please see Addendum No.1

Question 17

Posted: 11/22/2022

Question: For the qualifications and references, are we able to include references that are current clients that we have completed individual projects for, but not completed the entire contract?

Response: Please see Addendum No.1

Question 18

Posted: 11/22/2022

Question: Can you please provide information (average time to complete in individual hours and total months) related to the audits completed in the last 3 years?

Response: Please see Addendum No.1

Posted: 11/17/2022

Type of Addition: Preproposal Conference Meeting Minutes and Sign-in Sheet

Documents:

Posted: 11/30/2022

Type of Addition: Addendum No. 1

Overview: Addendum No. extends the Proposal Due date and responds to all vendor questions.

Documents:

Posted: 12/12/2022

Type of Addition: In Review

Posted: 6/9/2023

Type of Addition: Award Information

Overview: Internal Audit Services is awarded to RSM US LLP.

Documents:

Posted: 11/18/2022

Question: The Conflict of Interest Statement is required to be notarized prior to submission - does the notary have to be a Commonwealth of Virginia or can we use another state's notary for the location of the person authorized to sign?

Response: No, the notary does not have to be the Commonwealth of Virginia. Yes, the authorized person to sign may use the notary from the State they are located in.

Posted: 11/21/2022

Question: Has the County utilized outside firms for similar work in the past few years? If so, can the County quantify in terms of hours or dollar spend the extent of this usage?

Response: Please see Addendum No.1

Posted: 11/21/2022

Question: Does the County have an expected number of annual hours or dollars it plans to utilize selected vendor(s) for in 2023 to complete the services outlined in the RFP?

Response: Please see Addendum No.1

Posted: 11/21/2022

Question: If the vendor issues audit reports, do they need to be on the vendor’s letterhead or does the County want them on the County's letterhead?

Response: Please see Addendum No.1

Posted: 11/21/2022

Question: What is average time it takes the County’s Internal Audit function to perform an audit from beginning to end, taking into account the time it takes to obtain management’s responses to any audit findings?

Response: Please see Addendum No.1

Posted: 11/21/2022

Question: On page 14 the County requests that each training session be at no cost to the County. Can the County confirm that this means that the contractor cannot bill for costs other than the hours to prepare and provide the training?

Response: Please see Addendum No.1

Posted: 11/21/2022

Question: Can the County confirm if the Internal Auditor will consider previous work with Arlington County and/or the Internal Auditor when evaluating a firm’s experience and qualifications?

Response: Please review Section V. Proposal Requirements, 6. Proposals Evaluation Criteria and Weights and 7. Proposal Submittal Elements, c. Firm Experience and Qualification and d. Firm’s Project Team Experience and Qualifications. A County Selection Advisory Committee will review and evaluate all written proposals based on the criteria identified in the solicitation.

Posted: 11/22/2022

Question: Could you please clarify who are considered key personnel?

Response: Please see Addendum No.1

Posted: 11/22/2022

Question: Are staff and senior staff required to be included in the organizational chart/staffing plan? Should we include resumes for them as well?

Response: Please see Addendum No.1

Posted: 11/22/2022

Question: For the cost proposal, may we respond with only our fully burdened rates as opposed to a breakdown of “Direct Hourly Rates” and “Overhead and Profit Rates”? For example, GSA rates that we use as a basis are not split by the requested categories.

Response: Please see Addendum No.1

Posted: 11/22/2022

Question: Regarding the “3. TRAINING – The Contractor shall provide at least four trainings per calendar year to a broad audience of County employees on topics related to internal controls. Each training session will last no longer than three hours and be at no cost to the County.” Will the contractor be able to charge for the development and delivery (in hours) of the training? It is our understanding that we would not be charging the individuals for receiving the training.

Response: Please see Addendum No.1

Posted: 11/22/2022

Question: Will the contractor be requested to report up to the board on the results of any audit?

Response: Please see Addendum No.1

Posted: 11/22/2022

Question: Can you please confirm that all reports will be delivered using the contractor’s letterhead?

Response: Please see Addendum No.1

Posted: 11/22/2022

Question: Can you please provide the budget details for the last three years? Who has been the contractor used? How many hours per year and at what rates?

Response: Please see Addendum No.1

Posted: 11/22/2022

Question: What is the anticipated budget for this contract?

Response: Please see Addendum No.1

Posted: 11/22/2022

Question: Can you please confirm that the Arlington County business license is not required for the proposal, but will be required to contract upon selection?

Response: Please see Addendum No.1

Posted: 11/22/2022

Question: For the qualifications and references, are we able to include references that are current clients that we have completed individual projects for, but not completed the entire contract?

Response: Please see Addendum No.1

Posted: 11/22/2022

Question: Can you please provide information (average time to complete in individual hours and total months) related to the audits completed in the last 3 years?

Response: Please see Addendum No.1