City of Canton Sealed Solicitation

Title: City Parking Systems Automation

Deadline: 7/30/2021 2:00 PM   (UTC-05:00) Eastern Time (US & Canada)

Status: In Review

Solicitation Number: 2021-43

Description:

1.1                    Scope: The City of Canton is seeking proposals from qualified and experienced vendors for the following:

1.1.1             a Parking Access and Revenue Control System (PARCS) including hardware and software ("System") in order to fully automate two City of Canton owned garages (Millennium and CornerStone garages) and City parking meters;

1.1.2             a Parking Enforcement (PE) system able to issue and track parking and compliance tickets;

1.1.3             a license plate reader (LPR) system to work with the two components mentioned above


Documents:

Addition 1

Posted: 7/14/2021

Type of Addition: Addendum 1

Overview:

Addendum 1

Questions and answers.

Deadline: 7/30/2021 2:00 PM

Solicitation #: 2021-43

Documents:

Addition 2

Posted: 7/22/2021

Type of Addition: Addendum 2

Overview: Addendum 2, Additional questions and answers.

Deadline: 7/30/2021 2:00 PM

Solicitation #: 2021-43

Documents:

Addition 3

Posted: 8/2/2021

Type of Addition: In Review

Overview: City of Canton Parking Systems Automation RFP 2021-43 Proposals received: Designa Flowbird Group ParkMobile, LLC Parksol USA PSX Inc Signature Control Systems T2 Systems Inc Ventek International Wi-fiber

Question 1

Posted: 6/18/2021

Question: We would like to clarify whether coin acceptance is a requirement of this RFP. Many cities are moving away from coin acceptance due to the availability of coin and to reduce maintenance costs.

Response: Coin acceptance is not a requirement of this RFP. The City currently has equipment that accepts coins however, we are open to a solution that would eliminate the need to accept cash.

Question 2

Posted: 6/18/2021

Question: Are you able to provide historical numbers on transaction volumes by length of stay?

Response: I have requested this information and will post asap.

Question 3

Posted: 6/18/2021

Question: We would also like to request an extension to the submission deadline. According to page 70, under “2.3 Questions and Addenda,” the RFP indicates that questions will be answered 3 days (72 hours) prior to the opening date / submission deadline. Based on the time required to thoroughly review responses from the City and to adjust our proposal accordingly prior to shipment, we request that the submission deadline be extended to 1 or 2 weeks after the final addenda is released.

Response: We are discussing an extension however, it would not necessarily be based upon 1 or 2 weeks after the final addenda is released.

Question 4

Posted: 6/22/2021

Question: To ensure that we meet the City’s expectations, we would like to walk the properties with City staff on Thursday, June 24th. Is that possible?

Response: Thursday the 24th in the afternoon should work for me.

Question 5

Posted: 6/22/2021

Question: The Scope and Classifications asks for pricing for on-street meters. Does the City have the requirements and quantities that you want for the on-street meters?

Response: The City does not want pricing on meters. We hope to reduce or eliminate meters because of the cost and maintenance. We hope your solution can provide us with a way to eliminate the meters by using a mobile app for payment and an LPR for enforcement.

Question 6

Posted: 6/22/2021

Question: Please clarify if you want a 12-month warranty, as the RFP also asks for two-year parts and labor coverage.

Response: 12 month, I will issue an addendum to address this formally.

Question 7

Posted: 6/22/2021

Question: Please clarify your on-site service requirements. (Service hours and days, response times)

Response: Do you need more than the information below? 14. Maintenance and Warranty: a. All parts and labor to be covered for the two years beginning on the day of accepted completion. b. If any part needs to be replaced within the first two years, no re-manufactured parts will be accepted. c. If there are any software or hardware issues a technician will be onsite within 24 hours to fix the system to the satisfaction of the City of Canton representative. d. The proposer shall provide a maintenance schedule for the first two years within their documents at the completion of the installation. e. City personal and or garage operator may help try to resolve any PARCS issue by phone with a proposer's technician however if unable to resolve within an hour then a technician must be onsite within 24 hours.

Question 8

Posted: 6/22/2021

Question: The RFP mentions AVI but does not list any quantities. Could you please provide this additional detail?

Response: Please see addendum 1.

Question 9

Posted: 6/22/2021

Question: Please describe how the City wants the geo-fencing to function and where.

Response: Please see addendum 1.

Question 10

Posted: 6/22/2021

Question: Please provide a contact at the City’s parking data analytics system, Bosch.

Response: Please see addendum 1.

Question 11

Posted: 6/22/2021

Question: What are the City’s expectations from the integration with the City’s Police Dept System, Leonardo? Please provide contact information at Leonardo.

Response: Please see addendum 1.

Question 12

Posted: 6/22/2021

Question: Please provide manufacturer, model, age and quantity of the gates the City wants to reuse.

Response: Please see addendum 1.

Posted: 7/14/2021

Type of Addition: Addendum 1

Overview:

Addendum 1

Questions and answers.

Deadline: 7/30/2021 2:00 PM

Solicitation #: 2021-43

Documents:

Posted: 7/22/2021

Type of Addition: Addendum 2

Overview: Addendum 2, Additional questions and answers.

Deadline: 7/30/2021 2:00 PM

Solicitation #: 2021-43

Documents:

Posted: 8/2/2021

Type of Addition: In Review

Overview: City of Canton Parking Systems Automation RFP 2021-43 Proposals received: Designa Flowbird Group ParkMobile, LLC Parksol USA PSX Inc Signature Control Systems T2 Systems Inc Ventek International Wi-fiber

Posted: 6/18/2021

Question: We would like to clarify whether coin acceptance is a requirement of this RFP. Many cities are moving away from coin acceptance due to the availability of coin and to reduce maintenance costs.

Response: Coin acceptance is not a requirement of this RFP. The City currently has equipment that accepts coins however, we are open to a solution that would eliminate the need to accept cash.

Posted: 6/18/2021

Question: Are you able to provide historical numbers on transaction volumes by length of stay?

Response: I have requested this information and will post asap.

Posted: 6/18/2021

Question: We would also like to request an extension to the submission deadline. According to page 70, under “2.3 Questions and Addenda,” the RFP indicates that questions will be answered 3 days (72 hours) prior to the opening date / submission deadline. Based on the time required to thoroughly review responses from the City and to adjust our proposal accordingly prior to shipment, we request that the submission deadline be extended to 1 or 2 weeks after the final addenda is released.

Response: We are discussing an extension however, it would not necessarily be based upon 1 or 2 weeks after the final addenda is released.

Posted: 6/22/2021

Question: To ensure that we meet the City’s expectations, we would like to walk the properties with City staff on Thursday, June 24th. Is that possible?

Response: Thursday the 24th in the afternoon should work for me.

Posted: 6/22/2021

Question: The Scope and Classifications asks for pricing for on-street meters. Does the City have the requirements and quantities that you want for the on-street meters?

Response: The City does not want pricing on meters. We hope to reduce or eliminate meters because of the cost and maintenance. We hope your solution can provide us with a way to eliminate the meters by using a mobile app for payment and an LPR for enforcement.

Posted: 6/22/2021

Question: Please clarify if you want a 12-month warranty, as the RFP also asks for two-year parts and labor coverage.

Response: 12 month, I will issue an addendum to address this formally.

Posted: 6/22/2021

Question: Please clarify your on-site service requirements. (Service hours and days, response times)

Response: Do you need more than the information below? 14. Maintenance and Warranty: a. All parts and labor to be covered for the two years beginning on the day of accepted completion. b. If any part needs to be replaced within the first two years, no re-manufactured parts will be accepted. c. If there are any software or hardware issues a technician will be onsite within 24 hours to fix the system to the satisfaction of the City of Canton representative. d. The proposer shall provide a maintenance schedule for the first two years within their documents at the completion of the installation. e. City personal and or garage operator may help try to resolve any PARCS issue by phone with a proposer's technician however if unable to resolve within an hour then a technician must be onsite within 24 hours.

Posted: 6/22/2021

Question: The RFP mentions AVI but does not list any quantities. Could you please provide this additional detail?

Response: Please see addendum 1.

Posted: 6/22/2021

Question: Please describe how the City wants the geo-fencing to function and where.

Response: Please see addendum 1.

Posted: 6/22/2021

Question: Please provide a contact at the City’s parking data analytics system, Bosch.

Response: Please see addendum 1.

Posted: 6/22/2021

Question: What are the City’s expectations from the integration with the City’s Police Dept System, Leonardo? Please provide contact information at Leonardo.

Response: Please see addendum 1.

Posted: 6/22/2021

Question: Please provide manufacturer, model, age and quantity of the gates the City wants to reuse.

Response: Please see addendum 1.