Florence County Open Until Resolved RFP
Title: Classification and Compensation Study (REVISED)
Deadline: 6/6/2024 10:00 AM (UTC-05:00) Eastern Time (US & Canada)
Status: In Review
Solicitation Number: 62-23/24
Description: Florence County (County) is seeking proposals for a Classification and Compensation Study to assist with maintaining a competitive and equitable classification and total compensation system for all positions when considered in relation to each other (internally) and when compared to the external labor market.
Documents:
| Documents as of 5/15/2024 |
|---|
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PLANHOLDERS:
| Date | Company Name |
|---|---|
| 5/16/2024 12:41:05 AM | School Wholesale Supplies LLC |
| 5/16/2024 5:58:55 AM | Alliance Consulting Engineers, Inc. |
| 5/16/2024 7:57:23 AM | Segal Group |
| 5/16/2024 8:40:38 AM | Baker Tilly US, LLP |
| 5/16/2024 8:55:47 AM | TShayEnterprise |
| 5/16/2024 2:56:58 PM | Deltek |
| 5/17/2024 1:34:32 AM | SevenOutsource |
| 5/20/2024 1:29:18 PM | Freedom Contractors of SC |
| 5/20/2024 10:26:13 PM | Experience Management Institute |
| 5/21/2024 10:28:42 AM | Optimum Consultancy Services, LLC |
| 5/21/2024 5:55:44 PM | Arthur J. Gallager |
| 5/21/2024 10:43:58 PM | Jerrod Moultrie |
| 5/22/2024 1:45:47 AM | North America Procurement Council Inc., PBC |
| 5/22/2024 10:14:22 AM | Edgility Consulting, LLC |
| 5/22/2024 6:44:23 PM | ABD Talent |
| 5/23/2024 5:45:43 AM | ConstructConnect |
| 5/30/2024 9:04:26 AM | McGrath Human Resources |
| 5/30/2024 3:13:27 PM | Evergreen Solutions, LLC |
| 5/30/2024 8:13:57 PM | Washington Enterprise & Holdings, LLC |
| 5/31/2024 4:47:18 PM | CBIZ |
| 6/25/2024 10:39:13 AM | McFadden & Associates |
| 6/25/2024 10:57:19 AM | Gallagher Benefit Services, Inc. |
| 6/25/2024 10:58:04 AM | Bolton Partners |
| 6/25/2024 11:03:28 AM | Management Advisory Group International, Inc. |
| 6/25/2024 11:29:16 AM | JER HR Group LLC |
| 6/25/2024 11:40:06 AM | OneDigital |
| 6/25/2024 12:34:45 PM | Human Resources Consultants LLC |
| 6/25/2024 12:50:06 PM | Educational Data Systems, Inc. |
| 6/25/2024 3:24:42 PM | MGT of America Consulting, LLC |
| 6/26/2024 10:45:45 AM | The Archer Company |
| 6/27/2024 6:00:13 PM | Octagon Consulting, LLC |
| 7/9/2024 10:34:30 AM | Edgility Consulting, LLC |
Addition 1
Posted: 6/25/2024
Type of Addition: In Review
Overview: The evaluation results are attached. The top 3 firms will be interviewed before a final selection will be made.
Documents:
Addition 2
Posted: 6/25/2024
Type of Addition: Evaluation Results
Overview: The evaluation results summary is attached.
Documents:
Question 1
Posted: 5/20/2024
Question: Does the County want Job Descriptions updated? How many employees represent the 400 job descriptions?
Response: The 400 job descriptions represent approximately 850 employees and the job descriptions have just been updated.
Question 2
Posted: 5/21/2024
Question: Can the County confirm if the study will cover all 400 job descriptions? Is police and fire included? How much travel is anticipated for this project? What is your intended budget for this project? When was the last study completed?
Response: 1. The study will cover all 400 job descriptions. 2. The sheriff’s office will be included, but not fire. 3. Your submitted proposal should outline the estimated travel time that will be necessary to accomplish the County's objective. 4. The County does not disclose its budget in its solicitations. Please give us your best price to achieve the County's objective. 5. I do not have a timeframe regarding the last comp review.
Question 3
Posted: 5/22/2024
Question: Are we allowed to include exceptions to the terms and conditions provided in the RFP, if any, or have the ability to negotiate mutually acceptable terms and conditions if selected to provide the proposed services?
Response: Please stick to the terms and conditions provided in the RFP.
Question 4
Posted: 5/29/2024
Question: Given the completion timeframe, can job evaluations be completed of the County's classification specifications? Is the County anticipating completed questionnaires for the job evaluations?
Response: The job descriptions will be ready for the firm that wins the bid.
Question 5
Posted: 5/29/2024
Question: Is the County anticipating "best practices" for pay for performance, skill pay, special assignment pay, etc.?
Response: We are seeking best practices across the board regarding comp and class. Not certain that yes or no would effect the creation of a comp class structure.
Question 6
Posted: 5/30/2024
Question: If, per Question 5, the County is agreeable to analyzing and evaluating each of the approximately 400 job classifications via current job descriptions (presumably rather than using employee-completed questionnaires supplemented by interviews), the requirement to ensure each POSITION is appropriately classified is still part of the RFP (Scope of Work I, C, 4). Given this requirement, it would seem individual POSITION analysis would still be required, meaning an employee-completed questionnaire supplemented by interviews). Can we confirm that indeed the County does want to ensure each employee's set of duties (that is, their "position") is to be checked for proper classification?
Response: The County stands behind the job descriptions as completed by the HR department and asks that the selected vendor use those job descriptions to check/evaluate the proper FLSA code.
Question 7
Posted: 5/30/2024
Question: In comparing the current RFP to that published earlier in the year, Section A (Scope of Services), 3 was modified from "Establish appropriate benchmarking standards and conduct salary surveys..." to "Establish appropriate benchmarking standards and USE salary surveys....". Is the County requiring a custom survey of peer organizations, or is the use of reputable published surveys sufficient?
Response: Reputable surveys are sufficient, but it is our hope that the vast experience of the selected vendor would include some of our peer organizations.
Question 8
Posted: 5/30/2024
Question: While the County indicates JOB DESCRIPTIONS have been recently updated, Scope of Work, C, 4 requires "Finalize class specifications and recommend appropriate classification for each employee." The term "class specifications" is used differently by different organizations. One definition for classification specifications includes this information: Classification Title, Summary of Classification Purpose, Minimum Qualifications (education, experience, licenses, etc.), FLSA classification, Pay Grade. Does this definition of classification specification meet the County's expectations, or if not, what additional fields would be required?
Response: The County requires that the vendor recommend the appropriate pay grade per the newly created compensation structure by using our current job descriptions.
Question 9
Posted: 5/30/2024
Question: What was the date of the last study completed? Was it of the same scope as the current request? Did it include updated job descriptions?
Response: We do not know when the last study was completed or what was included in the study.
Question 10
Posted: 5/30/2024
Question: Was the last study completed internally or with the assistance of an outside firm? Who was the outside firm if one was used?
Response: This information is N/A to submit your proposal based on the requirements of the RFP.
Question 11
Posted: 5/30/2024
Question: Can you advise us on the anticipated start date of the project?
Response: We have already responded to this question. Please see the public solicitation.
Question 12
Posted: 5/30/2024
Question: When do you need to have your results for the study?
Response: This information will be determined after the award when the contract agreement is executed.
Posted: 6/25/2024
Type of Addition: In Review
Overview: The evaluation results are attached. The top 3 firms will be interviewed before a final selection will be made.
Documents:
Posted: 6/25/2024
Type of Addition: Evaluation Results
Overview: The evaluation results summary is attached.
Documents:
Posted: 5/20/2024
Question: Does the County want Job Descriptions updated? How many employees represent the 400 job descriptions?
Response: The 400 job descriptions represent approximately 850 employees and the job descriptions have just been updated.
Posted: 5/21/2024
Question: Can the County confirm if the study will cover all 400 job descriptions? Is police and fire included? How much travel is anticipated for this project? What is your intended budget for this project? When was the last study completed?
Response: 1. The study will cover all 400 job descriptions. 2. The sheriff’s office will be included, but not fire. 3. Your submitted proposal should outline the estimated travel time that will be necessary to accomplish the County's objective. 4. The County does not disclose its budget in its solicitations. Please give us your best price to achieve the County's objective. 5. I do not have a timeframe regarding the last comp review.
Posted: 5/22/2024
Question: Are we allowed to include exceptions to the terms and conditions provided in the RFP, if any, or have the ability to negotiate mutually acceptable terms and conditions if selected to provide the proposed services?
Response: Please stick to the terms and conditions provided in the RFP.
Posted: 5/29/2024
Question: Given the completion timeframe, can job evaluations be completed of the County's classification specifications? Is the County anticipating completed questionnaires for the job evaluations?
Response: The job descriptions will be ready for the firm that wins the bid.
Posted: 5/29/2024
Question: Is the County anticipating "best practices" for pay for performance, skill pay, special assignment pay, etc.?
Response: We are seeking best practices across the board regarding comp and class. Not certain that yes or no would effect the creation of a comp class structure.
Posted: 5/30/2024
Question: If, per Question 5, the County is agreeable to analyzing and evaluating each of the approximately 400 job classifications via current job descriptions (presumably rather than using employee-completed questionnaires supplemented by interviews), the requirement to ensure each POSITION is appropriately classified is still part of the RFP (Scope of Work I, C, 4). Given this requirement, it would seem individual POSITION analysis would still be required, meaning an employee-completed questionnaire supplemented by interviews). Can we confirm that indeed the County does want to ensure each employee's set of duties (that is, their "position") is to be checked for proper classification?
Response: The County stands behind the job descriptions as completed by the HR department and asks that the selected vendor use those job descriptions to check/evaluate the proper FLSA code.
Posted: 5/30/2024
Question: In comparing the current RFP to that published earlier in the year, Section A (Scope of Services), 3 was modified from "Establish appropriate benchmarking standards and conduct salary surveys..." to "Establish appropriate benchmarking standards and USE salary surveys....". Is the County requiring a custom survey of peer organizations, or is the use of reputable published surveys sufficient?
Response: Reputable surveys are sufficient, but it is our hope that the vast experience of the selected vendor would include some of our peer organizations.
Posted: 5/30/2024
Question: While the County indicates JOB DESCRIPTIONS have been recently updated, Scope of Work, C, 4 requires "Finalize class specifications and recommend appropriate classification for each employee." The term "class specifications" is used differently by different organizations. One definition for classification specifications includes this information: Classification Title, Summary of Classification Purpose, Minimum Qualifications (education, experience, licenses, etc.), FLSA classification, Pay Grade. Does this definition of classification specification meet the County's expectations, or if not, what additional fields would be required?
Response: The County requires that the vendor recommend the appropriate pay grade per the newly created compensation structure by using our current job descriptions.
Posted: 5/30/2024
Question: What was the date of the last study completed? Was it of the same scope as the current request? Did it include updated job descriptions?
Response: We do not know when the last study was completed or what was included in the study.
Posted: 5/30/2024
Question: Was the last study completed internally or with the assistance of an outside firm? Who was the outside firm if one was used?
Response: This information is N/A to submit your proposal based on the requirements of the RFP.
Posted: 5/30/2024
Question: Can you advise us on the anticipated start date of the project?
Response: We have already responded to this question. Please see the public solicitation.
Posted: 5/30/2024
Question: When do you need to have your results for the study?
Response: This information will be determined after the award when the contract agreement is executed.