County of Escambia Sealed Solicitation
Title: PD 19-20.094 Re-Solicit Secondary Collections Agency for Escambia County Public Safety/EMS
Deadline: 10/8/2020 2:00 PM (UTC-06:00) Central Time (US & Canada)
Status: Awarded
Solicitation Number: PD 19-20.094
Description: The Escambia County Board of County Commissioners is seeking competitive bids from qualified and experienced bidders for the provision and operation of a Secondary Collections Agency. The primary purpose of this Invitation to Bid is to select a firm by choosing the lowest bid among qualified and experienced firms.
Pre-Bid Meeting Date: 9/30/2020 9:00 AM
Pre-Bid Meeting Details: This meeting is being held remotely via Microsoft Teams. Please see the solicitation cover page for the link and call-in number.
Documents:
| Documents as of 9/3/2020 |
|---|
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Addition 1
Posted: 9/20/2020
Type of Addition: Addendum 1
Overview:
Addendum 1 addresses schedule changes due to Hurricane Sally
Deadline: 10/8/2020 2:00 PM
Addition 2
Posted: 9/20/2020
Type of Addition: Addendum 1
Deadline: 10/8/2020 2:00 PM
Documents:
Addition 3
Posted: 9/21/2020
Type of Addition: Addendum 2
Overview:
Please see the attached Addendum 2 with information related to the date and time of the Pre-Solicitation Conference and the Bid Opening.
Please note that the meeting information has changed. The link to join the audio-video and the audio-only dial-in number shown on this Addendum 2 are the updated information.
Documents:
Addition 4
Posted: 9/30/2020
Type of Addition: Addendum 3
Overview: Please see the attached Addendum 3 which updates the last date for questions and the removal of a requirement from the Scope of Work.
Documents:
Addition 8
Posted: 11/24/2020
Type of Addition: Award Information
Documents:
Addition 9
Posted: 11/24/2020
Type of Addition: Award Information
Documents:
Question 1
Posted: 9/8/2020
Question: Can you provide historical recovery rates from previous contract?
Response: There are no historical numbers for comparison. The most recent vendor went out of business.
Question 2
Posted: 9/8/2020
Question: What is the average balance of accounts?
Response: See Special Terms and Conditions, Section 2, B, #3
Question 3
Posted: 9/8/2020
Question: What are the volumes and assignment numbers of ongoing account placements /assignments?
Response: See Special Terms and Conditions, Section 2, B, #3
Question 4
Posted: 9/21/2020
Question: This project was originally bid and awarded in May of 2020. What occurred/didn't occur causing it to be re-bid?
Response: While we did complete the solicitation process and make a recommendation to the Board, there was no award in May 2020. The Board wanted to wait to see if the Secondary Collection Agency solicitation should be combined with an upcoming solicitation for Primary Collections. It was ultimately determined that it would be best to have a Secondary Collections Agency in place prior to, and separate from, the solicitation for Primary Collections. Thus, the Secondary Collections Agency project is now being re-solicited as the previous solicitation was canceled.
Question 5
Posted: 9/24/2020
Question: Will you please explain how accounts are work prior to Secondary placements?
Response: The primary agent (currently Escambia County) handles all collections prior to being referred to the secondary collections agency.
Question 6
Posted: 9/24/2020
Question: How often will accounts be placed with Secondary Collections? Weekly? Monthly? Annually?
Response: As primary accounts reach approximately 120 days, they will be issued to the secondary collections agent.
Question 7
Posted: 9/24/2020
Question: Under Special Terms and Conditions, Section 2, B, #3 in the RFP it mentions that you all were paying a fee of 15% for Secondary Collections however, In the contract included it is stated 30% fee for Secondary Collections and 15% fee for Primary Collections. Will you please confirm the fee %?
Response: Anything shown in the sample contract is informational and has no bearing on this solicitation. Please disregard any percentages provided.
Posted: 9/20/2020
Type of Addition: Addendum 1
Overview:
Addendum 1 addresses schedule changes due to Hurricane Sally
Deadline: 10/8/2020 2:00 PM
Posted: 9/20/2020
Type of Addition: Addendum 1
Deadline: 10/8/2020 2:00 PM
Documents:
Posted: 9/21/2020
Type of Addition: Addendum 2
Overview:
Please see the attached Addendum 2 with information related to the date and time of the Pre-Solicitation Conference and the Bid Opening.
Please note that the meeting information has changed. The link to join the audio-video and the audio-only dial-in number shown on this Addendum 2 are the updated information.
Documents:
Posted: 9/30/2020
Type of Addition: Addendum 3
Overview: Please see the attached Addendum 3 which updates the last date for questions and the removal of a requirement from the Scope of Work.
Documents:
Posted: 9/8/2020
Question: Can you provide historical recovery rates from previous contract?
Response: There are no historical numbers for comparison. The most recent vendor went out of business.
Posted: 9/8/2020
Question: What is the average balance of accounts?
Response: See Special Terms and Conditions, Section 2, B, #3
Posted: 9/8/2020
Question: What are the volumes and assignment numbers of ongoing account placements /assignments?
Response: See Special Terms and Conditions, Section 2, B, #3
Posted: 9/21/2020
Question: This project was originally bid and awarded in May of 2020. What occurred/didn't occur causing it to be re-bid?
Response: While we did complete the solicitation process and make a recommendation to the Board, there was no award in May 2020. The Board wanted to wait to see if the Secondary Collection Agency solicitation should be combined with an upcoming solicitation for Primary Collections. It was ultimately determined that it would be best to have a Secondary Collections Agency in place prior to, and separate from, the solicitation for Primary Collections. Thus, the Secondary Collections Agency project is now being re-solicited as the previous solicitation was canceled.
Posted: 9/24/2020
Question: Will you please explain how accounts are work prior to Secondary placements?
Response: The primary agent (currently Escambia County) handles all collections prior to being referred to the secondary collections agency.
Posted: 9/24/2020
Question: How often will accounts be placed with Secondary Collections? Weekly? Monthly? Annually?
Response: As primary accounts reach approximately 120 days, they will be issued to the secondary collections agent.
Posted: 9/24/2020
Question: Under Special Terms and Conditions, Section 2, B, #3 in the RFP it mentions that you all were paying a fee of 15% for Secondary Collections however, In the contract included it is stated 30% fee for Secondary Collections and 15% fee for Primary Collections. Will you please confirm the fee %?
Response: Anything shown in the sample contract is informational and has no bearing on this solicitation. Please disregard any percentages provided.