City of Carlsbad Sealed Solicitation

Title: Third Party Administrator and Health Insurance Coverages

Deadline: 3/3/2025 5:00 PM   (UTC-07:00) Mountain Time (US & Canada)

Status: In Review

Solicitation Number: 2025-03

Description: The purpose of the Request for Proposal (RFP) is to solicit sealed proposals to establish a contract through competitive negotiations for the procurement of Third Party Administrator and Health Insurance Coverages.


BACKGROUND

As an employer, the City of Carlsbad, New Mexico, fosters a supportive and inclusive workplace, offers opportunities for professional growth, ensures competitive benefits, and empowers employees to deliver essential services while contributing to the community’s sustainable development and rapid growth.

Carlsbad, New Mexico is the county seat of Eddy County, which experienced a 15.8% increase in population over the last decade, making it the fastest growing area in the state. The municipality employs approximately 450 individuals with an average salary 69% higher than the state average. Around 15% of the local workforce is employed in government roles, reflecting the City’s significant role as a stable employer in the community.

Many departments work collaboratively to ensure the well-being of Carlsbad’s residents including:
Municipal Court, Parks & Recreation, Museum & Arts, Library, Municipal Services, Utilities, Public Works, Municipal Airport, Senior Recreation Centers, Planning, Engineering & Regulation, Police, Fire, Finance, City Clerk, IT, Performing Arts Center, Golf Course, Water Park, Cemetery, Youth Sports Complex, Municipal Transit, City Administration and the Mayor’s Office.

The City of Carlsbad is not just an employer, it’s a community builder, offering rewarding careers that make a lasting impact while supporting employee growth in a thriving, fast-growing city.

In support of the City of Carlsbad’s mission, we are requesting formal sealed proposals from qualified proposers for self-insured health, dental, vision care and prescription benefits with outstanding customer service for City of Carlsbad employees and families. This RFP is for Self-Funded Medical plan administration services for domestic employees.

The City of Carlsbad requests that participating proposers match the current City of Carlsbad custom plan design as closely as possible. Any differences in plan design should be documented as part of your proposal.

The City of Carlsbad reserves the right not to procure TPA services through this request for proposals and may elect to continue with their current benefit partners. The City of Carlsbad is not obligated to change carriers as a result of this Request for Proposals


Documents:

Documents as of 2/5/2025
RFP2025_03_HealthInsurance_TPA.doc
COC_Medical_RFP_Questionnaire_2025.xlsx
RFP2025_03_Supplemental_Information.zip
Addition 1

Posted: 2/11/2025

Type of Addition: Addendum 1

Overview: The City of Carlsbad has received questions regarding RFP2025-03 and has provided a response in Addendum #1 attached.  

Deadline: 3/3/2025 5:00 PM

Solicitation #: 2025-03

Documents:

Addition 2

Posted: 2/12/2025

Type of Addition: Addendum 2

Overview: An additional question has been asked by a proposer for RFP2025-03 and the City provided a response in Addendum 2 (attached). 

Deadline: 3/3/2025 5:00 PM

Solicitation #: 2025-03

Documents:

Addition 3

Posted: 2/14/2025

Type of Addition: Addendum 3

Overview: Additional questions have been asked for RFP2025-03 and the City has provided the answers in Addendum 3

Deadline: 3/3/2025 5:00 PM

Solicitation #: 2025-03

Documents:

Addition 4

Posted: 2/14/2025

Type of Addition: Addendum 4

Overview: The City of Carlsbad has received additional questions related for RFP2025-03 and provides the answers in Addendum 4

Deadline: 3/3/2025 5:00 PM

Documents:

Addition 5

Posted: 2/19/2025

Type of Addition: Addendum 5

Overview: The City of Carlsbad received an additional question regarding RFP2025-03 and offers the response as Addendum 5 - attached.

Deadline: 3/3/2025 5:00 PM

Solicitation #: 2025-03

Documents:

Addition 6

Posted: 2/20/2025

Type of Addition: Addendum 6

Overview: The City of Carlsbad seeks to further expand on the answer provided in Addendum #5 and offers this additional information in Addendum #6 attached.  

Deadline: 3/3/2025 5:00 PM

Solicitation #: 2025-03

Documents:

Addition 7

Posted: 3/10/2025

Type of Addition: In Review

Overview: Proposals have been received from 90 Degree Benefits and New Mexico Blue Cross/Blue Shield and are currently under review and evaluation.

Posted: 2/11/2025

Type of Addition: Addendum 1

Overview: The City of Carlsbad has received questions regarding RFP2025-03 and has provided a response in Addendum #1 attached.  

Deadline: 3/3/2025 5:00 PM

Solicitation #: 2025-03

Documents:

Posted: 2/12/2025

Type of Addition: Addendum 2

Overview: An additional question has been asked by a proposer for RFP2025-03 and the City provided a response in Addendum 2 (attached). 

Deadline: 3/3/2025 5:00 PM

Solicitation #: 2025-03

Documents:

Posted: 2/14/2025

Type of Addition: Addendum 3

Overview: Additional questions have been asked for RFP2025-03 and the City has provided the answers in Addendum 3

Deadline: 3/3/2025 5:00 PM

Solicitation #: 2025-03

Documents:

Posted: 2/14/2025

Type of Addition: Addendum 4

Overview: The City of Carlsbad has received additional questions related for RFP2025-03 and provides the answers in Addendum 4

Deadline: 3/3/2025 5:00 PM

Documents:

Posted: 2/19/2025

Type of Addition: Addendum 5

Overview: The City of Carlsbad received an additional question regarding RFP2025-03 and offers the response as Addendum 5 - attached.

Deadline: 3/3/2025 5:00 PM

Solicitation #: 2025-03

Documents:

Posted: 2/20/2025

Type of Addition: Addendum 6

Overview: The City of Carlsbad seeks to further expand on the answer provided in Addendum #5 and offers this additional information in Addendum #6 attached.  

Deadline: 3/3/2025 5:00 PM

Solicitation #: 2025-03

Documents:

Posted: 3/10/2025

Type of Addition: In Review

Overview: Proposals have been received from 90 Degree Benefits and New Mexico Blue Cross/Blue Shield and are currently under review and evaluation.