Dinwiddie County Sealed Solicitation
Title: HVAC Systems Maintenance and Repairs
Deadline: 8/19/2022 2:00 PM (UTC-05:00) Eastern Time (US & Canada)
Status: Awarded
Solicitation Number: 23-072822
Description: We are seeking a qualified vendor to provide for effective and economical operation of HVAC systems to include preventive maintenance, emergency services, and air filter service.
Pre-Bid Meeting Date: 8/9/2022 1:00 PM
Pre-Bid Meeting Details: Mandatory Pre-Proposal Meeting. Please sign up if you plan to attend the pre-bid meeting.
Documents:
| Documents as of 7/28/2022 |
|---|
| 200728 RFP for HVAC Maint with attachment.pdf |
Addition 1
Posted: 8/9/2022
Type of Addition: Pre-Proposal Attendance Sheet
Pre-Bid Meeting Date: 8/9/2022 1:00 PM
Solicitation #: 23-072822
Documents:
Addition 2
Posted: 8/16/2022
Type of Addition: Addendum 1
Overview: Addendum 1 attached.
Deadline: 8/19/2022 2:00 PM
Solicitation #: 23-072822
Documents:
Addition 3
Posted: 8/19/2022
Type of Addition: Proposal Received
Overview: We received 5 proposals.
Documents:
Addition 4
Posted: 8/31/2022
Type of Addition: Shortlist
Overview: The County has selected two companies for interviews.
Documents:
Addition 5
Posted: 9/9/2022
Type of Addition: Notice of Intent to Award
Overview: Award pending Board approval on September 20, 2022.
Documents:
Addition 6
Posted: 10/18/2022
Type of Addition: Award Information
Overview: Awarded to Warwick Mechanical
Question 1
Posted: 8/9/2022
Question: 1.) Can a filter list (Schedule) of all filter sizes and types be supplied by the incumbent contractor? Due to the vast amount of equipment there could be a large disparity between bidders on filter costs without an accurate list of what has been provided. 2.) It appears the newer buildings such as the Government Center have a significant amount of VAV (Variable air volume boxes) the maintained equipment list does not encompass those. Will an addendum be published that shows these as well as their filter sizes and quantities? 3.) Page 29 Section 3 - Bullet 5 - Its refenced that the controls system be maintained as well. Will owner supplied access be given to the operators workstations as needed to perform maintenance procedures? Is it the county's goal for the successful contractor to assume the BAS maintenance? 4.) Page 30 Section 3A - Bullet 4 and 5 - These reference the contractor taking ownership over the controls/building automation components of the facilities where applicable. Is that the goal that the selected contractor provide BAS/Controls maintenance as well? 5.)Page 30 Section 3A - Bullet 8 - Vibration analysis for motors of 1HP is out of the norm. Typically only critical and larger motors are targeted for this procedure. Vibration analysis is a costly and time consuming exercise. Does Dinwiddie have a suggestion as to how frequent "Periodic" may be and if this service will remain in the RFP after the discussions in the pre-bid walk? 6.)Page 30 Section 3A - Bullet 11 - There is mention that refrigerant is included at no cost to the customer. Refrigerant typically is captured under T and M service orders due to the variable nature of what is needed. Is Dinwiddie's intention to have the contractor to provide all refrigerant needed for repair under the maintenance agreement?
Response: Responded in Addendum 1. Please see the public solicitation.
Posted: 8/9/2022
Type of Addition: Pre-Proposal Attendance Sheet
Pre-Bid Meeting Date: 8/9/2022 1:00 PM
Solicitation #: 23-072822
Documents:
Posted: 8/16/2022
Type of Addition: Addendum 1
Overview: Addendum 1 attached.
Deadline: 8/19/2022 2:00 PM
Solicitation #: 23-072822
Documents:
Posted: 8/19/2022
Type of Addition: Proposal Received
Overview: We received 5 proposals.
Documents:
Posted: 8/31/2022
Type of Addition: Shortlist
Overview: The County has selected two companies for interviews.
Documents:
Posted: 9/9/2022
Type of Addition: Notice of Intent to Award
Overview: Award pending Board approval on September 20, 2022.
Documents:
Posted: 10/18/2022
Type of Addition: Award Information
Overview: Awarded to Warwick Mechanical
Posted: 8/9/2022
Question: 1.) Can a filter list (Schedule) of all filter sizes and types be supplied by the incumbent contractor? Due to the vast amount of equipment there could be a large disparity between bidders on filter costs without an accurate list of what has been provided. 2.) It appears the newer buildings such as the Government Center have a significant amount of VAV (Variable air volume boxes) the maintained equipment list does not encompass those. Will an addendum be published that shows these as well as their filter sizes and quantities? 3.) Page 29 Section 3 - Bullet 5 - Its refenced that the controls system be maintained as well. Will owner supplied access be given to the operators workstations as needed to perform maintenance procedures? Is it the county's goal for the successful contractor to assume the BAS maintenance? 4.) Page 30 Section 3A - Bullet 4 and 5 - These reference the contractor taking ownership over the controls/building automation components of the facilities where applicable. Is that the goal that the selected contractor provide BAS/Controls maintenance as well? 5.)Page 30 Section 3A - Bullet 8 - Vibration analysis for motors of 1HP is out of the norm. Typically only critical and larger motors are targeted for this procedure. Vibration analysis is a costly and time consuming exercise. Does Dinwiddie have a suggestion as to how frequent "Periodic" may be and if this service will remain in the RFP after the discussions in the pre-bid walk? 6.)Page 30 Section 3A - Bullet 11 - There is mention that refrigerant is included at no cost to the customer. Refrigerant typically is captured under T and M service orders due to the variable nature of what is needed. Is Dinwiddie's intention to have the contractor to provide all refrigerant needed for repair under the maintenance agreement?
Response: Responded in Addendum 1. Please see the public solicitation.