Rio Rancho Public Schools Sealed Solicitation
Title: Assessment Management and Data Warehouse System
Deadline: 5/30/2024 2:00 PM (UTC-07:00) Mountain Time (US & Canada)
Status: Deadline Expired
Solicitation Number: RFP No. 2024-025-RADA
Description: The Rio Rancho Public School District (“RRPS”) seeks to acquire an assessment management and data warehouse system as identified in the scope of work. The district seeks a one-year contract to begin July 1, 2025, and renewable under this procurement process for up to eight years. Processes to set up the system and begin training users will occur during school year 2024-2025.
Pre-Bid Meeting Date: 5/15/2024 10:00 AM
Pre-Bid Meeting Details: Please sign up if you plan to attend the pre-bid meeting.Virtual Pre-Bid/Proposal MeetingConference (Non-Mandatory) Location: Rio Rancho Public Schools District Office Training Center, 500 Laser Rd. NW, Rio Rancho, NM. Training Room # 2. Access to the meeting is available virtually using the following meeting link. Meeting ID meet.google.com/nuw-xpcm-grf Phone Numbers (US)+1 631-769-4152 PIN: 898 338 018# meeting is also available virtually using the following meeting link. PIN: 882 355 359# NOTE: To access google meet, hover over the meeting ID link, hold down control button on the keyboard and then click on the link.
Documents:
| Documents as of 5/24/2024 |
|---|
| Assessment_Management_and_Data_Warehouse_System_RFP_5_2_2024.pdf |
| Scope_of_Work_5_1_2024.xlsx |
| ADDENDA_1.pdf |
| ADDENDA_2.pdf |
Question 1
Posted: 5/4/2024
Question: Will the district consider choosing separate vendors for the assessments and data warehouse/management system? Or does it need to be an all-in-one solution?
Response: See Addenda No. 1 for a response to this question.
Question 2
Posted: 5/9/2024
Question: As to items in the data management and reporting, can you clarify or provide examples of your expectation of "preformatted reports"?
Response: See Addenda No. 1 for a response to this question.
Question 3
Posted: 5/9/2024
Question: Section 4.3 Proposal Organization – All pages should be numbered. Proposals should be organized in the same order as the evaluation criteria. Tabs for each evaluation criteria, Section 1 through 4 are helpful. Question: The Experiences and References evaluation criteria (section 1) requests vendors to provide details as requested in the Scope of Services. However, the title of Section 3 in the evaluation criteria (Product Features, Technical Specifications and Available Options) seems to indicate responses to the Scope of Services should be provided there. Please clarify where the district prefers responses to the Scope of Work document should be placed.
Response: See Addenda No. 1 for a response to this question.
Question 4
Posted: 5/15/2024
Question: Please confirm that responses to the Scope of Work (Excel) document as part of the RFP should be included/submitted by vendors in the "Product Features, Technical Specifications, and Available Options" section of the proposal.
Response:
Question 5
Posted: 5/15/2024
Question: Please provide an estimate of how many (if any) assessments will need to be migrated from the existing system into the new assessment management solution.
Response:
Question 6
Posted: 5/15/2024
Question: Can existing content (e.g., items, assessments) be exported out of your current assessment platform in QTI 2.1 format?
Response: See Addenda NO. 2
Question 7
Posted: 5/20/2024
Question: Section 6.0 Evaluation Criteria. Please confirm that there are only four evaluative areas for the proposal.
Response: See Addenda NO. 2
Question 8
Posted: 5/20/2024
Question: Section 6.1 Short listing. The evaluation criteria descriptions don't seem to align with the factor headings in the provided table. Please confirm the evaluation criteria descriptions (e.g., Factor III focuses on staff, though the heading refers to product features, etc.).
Response: See Addenda NO. 2
Question 9
Posted: 5/22/2024
Question: Can the background check process and paperwork be completed after an award is made or is the documentation required to be completed prior to bid submission.
Response: See Addenda NO. 2
Posted: 5/4/2024
Question: Will the district consider choosing separate vendors for the assessments and data warehouse/management system? Or does it need to be an all-in-one solution?
Response: See Addenda No. 1 for a response to this question.
Posted: 5/9/2024
Question: As to items in the data management and reporting, can you clarify or provide examples of your expectation of "preformatted reports"?
Response: See Addenda No. 1 for a response to this question.
Posted: 5/9/2024
Question: Section 4.3 Proposal Organization – All pages should be numbered. Proposals should be organized in the same order as the evaluation criteria. Tabs for each evaluation criteria, Section 1 through 4 are helpful. Question: The Experiences and References evaluation criteria (section 1) requests vendors to provide details as requested in the Scope of Services. However, the title of Section 3 in the evaluation criteria (Product Features, Technical Specifications and Available Options) seems to indicate responses to the Scope of Services should be provided there. Please clarify where the district prefers responses to the Scope of Work document should be placed.
Response: See Addenda No. 1 for a response to this question.
Posted: 5/15/2024
Question: Please confirm that responses to the Scope of Work (Excel) document as part of the RFP should be included/submitted by vendors in the "Product Features, Technical Specifications, and Available Options" section of the proposal.
Response:
Posted: 5/15/2024
Question: Please provide an estimate of how many (if any) assessments will need to be migrated from the existing system into the new assessment management solution.
Response:
Posted: 5/15/2024
Question: Can existing content (e.g., items, assessments) be exported out of your current assessment platform in QTI 2.1 format?
Response: See Addenda NO. 2
Posted: 5/20/2024
Question: Section 6.0 Evaluation Criteria. Please confirm that there are only four evaluative areas for the proposal.
Response: See Addenda NO. 2
Posted: 5/20/2024
Question: Section 6.1 Short listing. The evaluation criteria descriptions don't seem to align with the factor headings in the provided table. Please confirm the evaluation criteria descriptions (e.g., Factor III focuses on staff, though the heading refers to product features, etc.).
Response: See Addenda NO. 2
Posted: 5/22/2024
Question: Can the background check process and paperwork be completed after an award is made or is the documentation required to be completed prior to bid submission.
Response: See Addenda NO. 2