City of Goldsboro Sealed Solicitation
Title: Grants Managment Software
Deadline: 5/25/2023 2:00 PM (UTC-05:00) Eastern Time (US & Canada)
Status: Awarded
Solicitation Number: RFP 2023-002
Description: The City of Goldsboro, NC is requesting proposals per North Carolina General Statutes § 143- 129.8 Purchase of Information Technology Goods and Services, from qualified firms to provide equipment and services for end-to-end grants lifecycle support to enable city staff to successfully manage grantee activities (pre-award, post-award through grants close-out) across multiple grant categories.
Pre-Bid Meeting Date: 5/11/2023 11:00 AM
Pre-Bid Meeting Details: Please sign up if you plan to attend the pre-bid meeting.A non-mandatory pre-proposal conference will be held via ZOOM at 11:00am on Thursday, May 11, 2023. An overview of the project requirements will be provided. Interested parties are encouraged but not required to attend. The Link to the meeting is published in the RFP.
Documents:
| Documents as of 5/4/2023 |
|---|
| Login to view documents |
Addition 1
Posted: 5/12/2023
Type of Addition: Addendum
Overview: The following information in addendum #1, RFP 2023-002 CRD Grants Management Software contains questions presented electronically and during the Pre-proposal Meeting held at 11:00 a.m., May 11, 2023.
Deadline: 5/25/2023 2:00 PM
Solicitation #: RFP 2023-002
Documents:
Addition 2
Posted: 5/30/2023
Type of Addition: In Review
Addition 3
Posted: 4/3/2024
Type of Addition: Award Information
Amount: $29,400.00
Addition 4
Posted: 4/3/2024
Type of Addition: Award Information
Amount: $29,400.00
Addition 5
Posted: 4/3/2024
Type of Addition: Award Information
Amount: $29,400.00
Addition 6
Posted: 4/3/2024
Type of Addition: Award Information
Amount: $29,400.00
Addition 7
Posted: 4/3/2024
Type of Addition: Award Information
Amount: $29,400.00
Question 1
Posted: 5/4/2023
Question: Hi, the document is password protected to input information into the RFP. Are you able to provide the password so I can fill out information via typing.
Response: The password for the document is CoGCRDGMS2023
Question 2
Posted: 5/10/2023
Question: Hello, how do we attach notice of our certificate of insurance. Should that document be included in the bid?
Response: Proposal Question #2 how do we attach notice of our certificate of insurance. Should that document be included in the bid. In accordance with page 9, paragraph 22 of the RFP, only the successful proposer will be required to provide insurance. That will happen during the contracting phase.
Question 3
Posted: 5/10/2023
Question: 1. Please advise of the number of internal users needed for the software portal for grants activity within the City of Goldsboro. 2. Can a video be included in the proposal? 3. Will you be using the software as a public facing application for subrecipients to apply for funds or programs and report their accomplishments/beneficiary data, etc. or will grantees apply for a one-time grant or both? 4. What programs are you interested in managing in the GMS system? 5. Are you in need of any existing/active grants/loans or case data migrated? If so, please disclose the number of records and what type of records for the pricing quote? 6. Please provide how many applications are needed for each of the grants that are distributed within the City, so we can accurately provide pricing and whether they are internal facing or public-facing applications? 7. Please provide more detail on your internal and external grant review scoring process and how many grants that have an external scoring process with users not within the department or the City of Goldsboro?
Response: Proposal Question #3 (There are a total of 7 listed in this vendors Question) 1. Please advise of the number of internal users needed for the software portal for grants activity within the City of Goldsboro. 5: 3 CR&D staff, 2 Finance, and QUESTION: Scott, should 1 person from IT has access? Total of 6 users within the City. 2. Can a video be included in the proposal? There are size limitations to the submittals on the site. The managers explained that if a vendor wished to provide a video, they should submit the video first, then submit their package. 3. Will you be using the software as a public facing application for subrecipients to apply for funds or programs and report their accomplishments/beneficiary data, etc. or will grantees apply for a one-time grant or both? Yes 4. What programs are you interested in managing in the GMS system? HOME Downpayment Assistance - Housing Rehabilitation/Repair - Public Services Grants - Affordable Housing Construction-Public Facilities & Infrastructure - Demolition & Clearance 5. Are you in need of any existing/active grants/loans or case data migrated? If so, please disclose the number of records and what type of records for the pricing quote? No requirement at this point. If there is an opportunity for migration, it may possibly be reviewed with the successful proposer. 6. Please provide how many applications are needed for each of the grants that are distributed within the City, so we can accurately provide pricing and whether they are internal facing or public-facing applications? This will be the City’s first Grant Management Software, and we currently don’t have a solid history on the number of applications required. 7. Please provide more detail on your internal and external grant review scoring process and how many grants that have an external scoring process with users not within the department or the City of Goldsboro? We only have an internal grant review scoring process.
Posted: 5/12/2023
Type of Addition: Addendum
Overview: The following information in addendum #1, RFP 2023-002 CRD Grants Management Software contains questions presented electronically and during the Pre-proposal Meeting held at 11:00 a.m., May 11, 2023.
Deadline: 5/25/2023 2:00 PM
Solicitation #: RFP 2023-002
Documents:
Posted: 5/30/2023
Type of Addition: In Review
Posted: 4/3/2024
Type of Addition: Award Information
Amount: $29,400.00
Posted: 4/3/2024
Type of Addition: Award Information
Amount: $29,400.00
Posted: 4/3/2024
Type of Addition: Award Information
Amount: $29,400.00
Posted: 4/3/2024
Type of Addition: Award Information
Amount: $29,400.00
Posted: 4/3/2024
Type of Addition: Award Information
Amount: $29,400.00
Posted: 5/4/2023
Question: Hi, the document is password protected to input information into the RFP. Are you able to provide the password so I can fill out information via typing.
Response: The password for the document is CoGCRDGMS2023
Posted: 5/10/2023
Question: Hello, how do we attach notice of our certificate of insurance. Should that document be included in the bid?
Response: Proposal Question #2 how do we attach notice of our certificate of insurance. Should that document be included in the bid. In accordance with page 9, paragraph 22 of the RFP, only the successful proposer will be required to provide insurance. That will happen during the contracting phase.
Posted: 5/10/2023
Question: 1. Please advise of the number of internal users needed for the software portal for grants activity within the City of Goldsboro. 2. Can a video be included in the proposal? 3. Will you be using the software as a public facing application for subrecipients to apply for funds or programs and report their accomplishments/beneficiary data, etc. or will grantees apply for a one-time grant or both? 4. What programs are you interested in managing in the GMS system? 5. Are you in need of any existing/active grants/loans or case data migrated? If so, please disclose the number of records and what type of records for the pricing quote? 6. Please provide how many applications are needed for each of the grants that are distributed within the City, so we can accurately provide pricing and whether they are internal facing or public-facing applications? 7. Please provide more detail on your internal and external grant review scoring process and how many grants that have an external scoring process with users not within the department or the City of Goldsboro?
Response: Proposal Question #3 (There are a total of 7 listed in this vendors Question) 1. Please advise of the number of internal users needed for the software portal for grants activity within the City of Goldsboro. 5: 3 CR&D staff, 2 Finance, and QUESTION: Scott, should 1 person from IT has access? Total of 6 users within the City. 2. Can a video be included in the proposal? There are size limitations to the submittals on the site. The managers explained that if a vendor wished to provide a video, they should submit the video first, then submit their package. 3. Will you be using the software as a public facing application for subrecipients to apply for funds or programs and report their accomplishments/beneficiary data, etc. or will grantees apply for a one-time grant or both? Yes 4. What programs are you interested in managing in the GMS system? HOME Downpayment Assistance - Housing Rehabilitation/Repair - Public Services Grants - Affordable Housing Construction-Public Facilities & Infrastructure - Demolition & Clearance 5. Are you in need of any existing/active grants/loans or case data migrated? If so, please disclose the number of records and what type of records for the pricing quote? No requirement at this point. If there is an opportunity for migration, it may possibly be reviewed with the successful proposer. 6. Please provide how many applications are needed for each of the grants that are distributed within the City, so we can accurately provide pricing and whether they are internal facing or public-facing applications? This will be the City’s first Grant Management Software, and we currently don’t have a solid history on the number of applications required. 7. Please provide more detail on your internal and external grant review scoring process and how many grants that have an external scoring process with users not within the department or the City of Goldsboro? We only have an internal grant review scoring process.