Whitfield County Schools Sealed Solicitation

Title: Facilities - New Agricultural Barn for Southeast High School

Deadline: 2/19/2025 2:00 PM   (UTC-05:00) Eastern Time (US & Canada)

Status: Awarded

Solicitation Number: WCS-ARC-2025-012

Description: The project includes a new pre-engineered metal building with heat and ventilation including the associated site work and utilities.

Pre-Bid Meeting Date: 1/29/2025 10:00 AM

Pre-Bid Meeting Details: Any Contractor who intends to submit a Proposal is required to attend a Pre-Proposal Meeting, which will be held on the 29th day of January 2025, at 10:00 a.m. at the project site. Please check the website listed above regularly as the meeting location is subject to change due to weather conditions. Any contractor arriving more than 5 minutes late will not be permitted to attend.

Documents:

Documents as of 1/17/2025
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Addition 1

Posted: 1/27/2025

Type of Addition: Addendum 1

Overview: Updates and changes to the RFP.

Solicitation #: WCS-ARC-2025-012

Documents:

Addition 2

Posted: 2/4/2025

Type of Addition: Addendum 2

Overview: Updates, changes, and answering questions to the RFP.  

Solicitation #: WCS-ARC-2025-012

Addition 3

Posted: 2/4/2025

Type of Addition: Addendum 2

Overview: Updates, changes, and answering questions to the RFP.

Solicitation #: WCS-ARC-2025-012

Documents:

Addition 4

Posted: 3/5/2025

Type of Addition: Award Information

Overview: Awarded to Leonard Construction at March 3rd Board Meeting.

Amount: $262,700.00

Question 1

Posted: 1/22/2025

Question: Is the Overhead door electrified? What is the specification for the overhead door? Where are the structural drawings for the site work depths, concrete pad and piers? What is the specification for the metal doors, frames, and hardware? Where is the specification for Div 2 Site Work? It is listed in the TOC but not located in the spec book. Please provide a finish schedule or identify all items to be painted. A spec exists for Div 9 but no call out on the plans exists. Currently, the only items to paint in this building are metal columns and girts. Confirm these are to be painted. What are the insulation requirements / requests for this building? Nothing is shown on the drawings. Spec 13341-4 describes U-factors for walls and ceilings but what insulation is required/desired for this building? Is the insulation at the ceiling covered by any finishes like plywood? Or is it vinyl backed insulation? Where is plumbing isometric? Abbreviations exist for plumbing above/below ground but are not called out on the drawing/detail. Please provide depths/heights of the lines.

Response: All questions shall be included in Addendum No. 1.

Question 2

Posted: 1/29/2025

Question: 1) Vertical standing seam roofs are available in 12", 16" & 18", If 24" is needed we can go with a trapezoidal standing seam? 2) If future expansion is needed, we can change end wall frame to expandable? 3) Are liner panels colored or galvalume? Thanks, Leonard Brothers

Response: Questions shall be included in Addendum No. 2.

Question 3

Posted: 1/30/2025

Question: Request that Inland Building be added as an approved Metal Building Manufacturer for the metal building specified, in Section 13341, for the Agricultural Building for this project. Inland can meet all specification for this project. Please advise

Response: Questions shall be included in Addendum No. 2.

Question 4

Posted: 1/30/2025

Question: At yesterday Site meeting, there was talk of future expansion on the barn. Does the metal building need to include an Expandable frame at the endwall of the new building, for future expansion?

Response: Questions shall be included in Addendum No. 2.

Question 5

Posted: 1/30/2025

Question: After review of the specifications, I have not found any spec on the insulation system under the roof and wall panels. Please provide type and thickness of insulation to be used.

Response: Questions shall be included in Addendum No. 2.

Question 6

Posted: 1/30/2025

Question: My suppliers are telling me that it will take approximately 12 weeks to deliver the metal building after shop drawings are approval. At site meeting yesterday it was learned that the Contractor must send Fire Alarm drawings to the State Fire Marshall for approval. I have been informed that the State Fire Marshall can take up to 90 days to approve. They have few people in their office for reviewing and approving drawings. With an anticipated start date of March 10, 2025 and Final Completion date of July 9, 2025 resulting in a total of 122 days. Article 8 of the contract states there will approximately 25-30 days of time lost due to weather. This along with possible long lead items (Metal Building, Fire Alarm Approval) Can additional time be added to the contract time?

Response: Questions shall be included in Addendum No. 2.

Question 7

Posted: 1/30/2025

Question: Article 5.6.1.2 of the Contract references Funding Delay Damages. Is there state or federal funding involved with this contract that could cause the forfeiture of unspent funds; the cost and expense of premature bond redemption; ; or other cost, expense, liability, loss or damage arising out of or relating to the impairment of Project Funding?

Response: Questions shall be included in Addendum No. 2.

Question 8

Posted: 1/30/2025

Question: Reference Article 7 Section 7.2.2, of the contract states the contractor shall obtain and pay for all permits, inspections, fees, and license necessary and ordinary for the work. Article 6.1.2 states that Excluding permits and fees normally the responsibility of the Contractor, the Owner shall obtain all approvals, easements, and the like required for construction and shall pay for necessary assessments and charges required for construction, use, or occupancy of permanent structures or for permanent changes in existing facilities. Has these plans been submitted to the county and been approved by the County Building Inspector and Storm Water and Erosion Control, and local Fire Department review, allowing the contractor to pay fees and obtain permits the same day or is the contractor responsible to submits the plans and wait for County Approval? It has been my experience that it takes the County 14-21 days to review and approve the drawing and issue permits. Please Advise

Response: Questions shall be included in Addendum No. 2.

Question 9

Posted: 1/30/2025

Question: Reference Drawing C2.7 revised by Addendum # 1. Between the new building and Existing Concrete/Shed are two marking (GR1). Drawing C2.5 Construction Legend describe a (GR) marking describing a Guardrail. Is the (GR1) supposed to be (GR)? If so how long are the Guardrails? If (GR1) is not handrails what does it represent.

Response: Questions shall be included in Addendum No. 2.

Question 10

Posted: 1/30/2025

Question: Reference Drawing A1.2. No downspouts or gutter appears to show but they are describe in Spec Section 13341 Paragraph 2.9E. Are Gutters required or use simple eave trim? No (RD) roof drain downspouts have been found on Site Drawings. Are Roof Drains piping required?

Response: Questions shall be included in Addendum No. 2.

Question 11

Posted: 2/3/2025

Question: After review of Spec 02230 Asphaltic Concrete Pavement and the plans, no areas of new or patching of aphalt paving is shown. What is the extent of Asphalt Paving for this project?

Response: Questions shall be included in Addendum No. 2.

Question 12

Posted: 2/11/2025

Question: What are the requirements for the gravel pad?

Response: See GR1 detail on C6.

Posted: 1/27/2025

Type of Addition: Addendum 1

Overview: Updates and changes to the RFP.

Solicitation #: WCS-ARC-2025-012

Documents:

Posted: 2/4/2025

Type of Addition: Addendum 2

Overview: Updates, changes, and answering questions to the RFP.  

Solicitation #: WCS-ARC-2025-012

Posted: 2/4/2025

Type of Addition: Addendum 2

Overview: Updates, changes, and answering questions to the RFP.

Solicitation #: WCS-ARC-2025-012

Documents:

Posted: 3/5/2025

Type of Addition: Award Information

Overview: Awarded to Leonard Construction at March 3rd Board Meeting.

Amount: $262,700.00

Posted: 1/22/2025

Question: Is the Overhead door electrified? What is the specification for the overhead door? Where are the structural drawings for the site work depths, concrete pad and piers? What is the specification for the metal doors, frames, and hardware? Where is the specification for Div 2 Site Work? It is listed in the TOC but not located in the spec book. Please provide a finish schedule or identify all items to be painted. A spec exists for Div 9 but no call out on the plans exists. Currently, the only items to paint in this building are metal columns and girts. Confirm these are to be painted. What are the insulation requirements / requests for this building? Nothing is shown on the drawings. Spec 13341-4 describes U-factors for walls and ceilings but what insulation is required/desired for this building? Is the insulation at the ceiling covered by any finishes like plywood? Or is it vinyl backed insulation? Where is plumbing isometric? Abbreviations exist for plumbing above/below ground but are not called out on the drawing/detail. Please provide depths/heights of the lines.

Response: All questions shall be included in Addendum No. 1.

Posted: 1/29/2025

Question: 1) Vertical standing seam roofs are available in 12", 16" & 18", If 24" is needed we can go with a trapezoidal standing seam? 2) If future expansion is needed, we can change end wall frame to expandable? 3) Are liner panels colored or galvalume? Thanks, Leonard Brothers

Response: Questions shall be included in Addendum No. 2.

Posted: 1/30/2025

Question: Request that Inland Building be added as an approved Metal Building Manufacturer for the metal building specified, in Section 13341, for the Agricultural Building for this project. Inland can meet all specification for this project. Please advise

Response: Questions shall be included in Addendum No. 2.

Posted: 1/30/2025

Question: At yesterday Site meeting, there was talk of future expansion on the barn. Does the metal building need to include an Expandable frame at the endwall of the new building, for future expansion?

Response: Questions shall be included in Addendum No. 2.

Posted: 1/30/2025

Question: After review of the specifications, I have not found any spec on the insulation system under the roof and wall panels. Please provide type and thickness of insulation to be used.

Response: Questions shall be included in Addendum No. 2.

Posted: 1/30/2025

Question: My suppliers are telling me that it will take approximately 12 weeks to deliver the metal building after shop drawings are approval. At site meeting yesterday it was learned that the Contractor must send Fire Alarm drawings to the State Fire Marshall for approval. I have been informed that the State Fire Marshall can take up to 90 days to approve. They have few people in their office for reviewing and approving drawings. With an anticipated start date of March 10, 2025 and Final Completion date of July 9, 2025 resulting in a total of 122 days. Article 8 of the contract states there will approximately 25-30 days of time lost due to weather. This along with possible long lead items (Metal Building, Fire Alarm Approval) Can additional time be added to the contract time?

Response: Questions shall be included in Addendum No. 2.

Posted: 1/30/2025

Question: Article 5.6.1.2 of the Contract references Funding Delay Damages. Is there state or federal funding involved with this contract that could cause the forfeiture of unspent funds; the cost and expense of premature bond redemption; ; or other cost, expense, liability, loss or damage arising out of or relating to the impairment of Project Funding?

Response: Questions shall be included in Addendum No. 2.

Posted: 1/30/2025

Question: Reference Article 7 Section 7.2.2, of the contract states the contractor shall obtain and pay for all permits, inspections, fees, and license necessary and ordinary for the work. Article 6.1.2 states that Excluding permits and fees normally the responsibility of the Contractor, the Owner shall obtain all approvals, easements, and the like required for construction and shall pay for necessary assessments and charges required for construction, use, or occupancy of permanent structures or for permanent changes in existing facilities. Has these plans been submitted to the county and been approved by the County Building Inspector and Storm Water and Erosion Control, and local Fire Department review, allowing the contractor to pay fees and obtain permits the same day or is the contractor responsible to submits the plans and wait for County Approval? It has been my experience that it takes the County 14-21 days to review and approve the drawing and issue permits. Please Advise

Response: Questions shall be included in Addendum No. 2.

Posted: 1/30/2025

Question: Reference Drawing C2.7 revised by Addendum # 1. Between the new building and Existing Concrete/Shed are two marking (GR1). Drawing C2.5 Construction Legend describe a (GR) marking describing a Guardrail. Is the (GR1) supposed to be (GR)? If so how long are the Guardrails? If (GR1) is not handrails what does it represent.

Response: Questions shall be included in Addendum No. 2.

Posted: 1/30/2025

Question: Reference Drawing A1.2. No downspouts or gutter appears to show but they are describe in Spec Section 13341 Paragraph 2.9E. Are Gutters required or use simple eave trim? No (RD) roof drain downspouts have been found on Site Drawings. Are Roof Drains piping required?

Response: Questions shall be included in Addendum No. 2.

Posted: 2/3/2025

Question: After review of Spec 02230 Asphaltic Concrete Pavement and the plans, no areas of new or patching of aphalt paving is shown. What is the extent of Asphalt Paving for this project?

Response: Questions shall be included in Addendum No. 2.

Posted: 2/11/2025

Question: What are the requirements for the gravel pad?

Response: See GR1 detail on C6.