City of Conroe Sealed Solicitation

Title: 0626-2025 Janitorial Services

Deadline: 6/26/2025 2:00 PM   (UTC-06:00) Central Time (US & Canada)

Status: Cancelled

Solicitation Number: 0626-2025

Description: The City of Conroe is currently seeking proposals from qualified vendors for janitorial services at City of Conroe owned facilities. The vendor shall furnish all labor, materials, equipment, and supervision necessary to provide high- quality cleaning and sanitation services, ensuring a clean, healthy, and safe environment for employees and visitors.

Pre-Bid Meeting Date: 6/10/2025 9:00 AM

Pre-Bid Meeting Details: Please sign up if you plan to attend the pre-bid meeting.A mandatory Pre-Bid meeting will be held at 401 Sgt. Ed Holcomb Blvd. Conroe, Tx. 77304 conference room on June 10, 2025 at 9:00 am.

Documents:

Documents as of 6/5/2025
RFP_Janitorial_Services_2025.pdf
Addition 1

Posted: 6/10/2025

Type of Addition: Addendum 1

Overview: Add additional Wastewater Treatment Plant located at 1890 Ed Kharbat Dr. Conroe, Tx. 77304

Deadline: 6/26/2025 2:00 PM

Solicitation #: 0626-2025

Documents:

Question 1

Posted: 6/5/2025

Question: If we already hold a contract with the City of Conroe, can we use City of Conroe as a reference?

Response: Yes, you can.

Question 2

Posted: 6/9/2025

Question: Can you please provide the square footages of the buildings listed in the Parks and Recreation section?

Response: The approximate square footage of each location for parks & recreation are highlighted in "green"

Question 3

Posted: 6/9/2025

Question: What are the days of service required for the PARD Administration?

Response: Monday, Wednesday, and Friday nights to include all rooms. We also want at least one deep clean included in the bid per fiscal year- meaning, shampoo the carpets and stairs, detail the blinds, windows, and window sills, air vents, the kitchen and bathrooms, etc.

Question 4

Posted: 6/9/2025

Question: Per Steven Perez via phone, the Underground Parking Garage located at 300 W. Davis, Conroe, TX 77301, does not require daily cleaning. The only cleaning required is to empty 1 trash bin in the garage once full. Can you please confirm this to be true?

Response: Specifications for the Underground Parking State: "The underground parking garage is to be checked/cleaned on a daily basis. This includes removing trash from receptacles, parking area and ash trays, vacuum of rugs at door and elevators, sweeping and mopping the porch around elevators." Please adhere to specifications.

Question 5

Posted: 6/9/2025

Question: Will the City provide the CO2 & SO2 Leak Response Training Certification to potential janitorial staff? What is the cost associated with the training certification/course?

Response: Yes, No cost to vendor

Question 6

Posted: 6/9/2025

Question: Is carpet cleaning a requirement for the Conroe Tower? If so, can you provide the flooring breakdown by surface type and the frequency required?

Response: Yes. Approx. 46,000 sq. ft. Hard Laminate: 416 sq. ft. Tile: 1,800 sq. ft. Marble: 4,800 sq. ft.

Question 7

Posted: 6/9/2025

Question: Will we need to provide a full or half mask respirator for our employees at the Wastewater Treatment Plant?

Response: They will not need to supply anything for the plant safety. There are muster sites in case of a release. This is explained in the leak response training the selected vendor will acknowledge. The employee will need to supply the proper PPE for their employees to complete their assigned duties.

Question 8

Posted: 6/9/2025

Question: Will the contractor be required to have our employees fit tested to wear the respirators, if respirators are required?

Response: No, their employees are not required to wear respirators

Question 9

Posted: 6/9/2025

Question: What is the anticipated award/start date?

Response: October 1, 2025

Posted: 6/10/2025

Type of Addition: Addendum 1

Overview: Add additional Wastewater Treatment Plant located at 1890 Ed Kharbat Dr. Conroe, Tx. 77304

Deadline: 6/26/2025 2:00 PM

Solicitation #: 0626-2025

Documents:

Posted: 6/5/2025

Question: If we already hold a contract with the City of Conroe, can we use City of Conroe as a reference?

Response: Yes, you can.

Posted: 6/9/2025

Question: Can you please provide the square footages of the buildings listed in the Parks and Recreation section?

Response: The approximate square footage of each location for parks & recreation are highlighted in "green"

Posted: 6/9/2025

Question: What are the days of service required for the PARD Administration?

Response: Monday, Wednesday, and Friday nights to include all rooms. We also want at least one deep clean included in the bid per fiscal year- meaning, shampoo the carpets and stairs, detail the blinds, windows, and window sills, air vents, the kitchen and bathrooms, etc.

Posted: 6/9/2025

Question: Per Steven Perez via phone, the Underground Parking Garage located at 300 W. Davis, Conroe, TX 77301, does not require daily cleaning. The only cleaning required is to empty 1 trash bin in the garage once full. Can you please confirm this to be true?

Response: Specifications for the Underground Parking State: "The underground parking garage is to be checked/cleaned on a daily basis. This includes removing trash from receptacles, parking area and ash trays, vacuum of rugs at door and elevators, sweeping and mopping the porch around elevators." Please adhere to specifications.

Posted: 6/9/2025

Question: Will the City provide the CO2 & SO2 Leak Response Training Certification to potential janitorial staff? What is the cost associated with the training certification/course?

Response: Yes, No cost to vendor

Posted: 6/9/2025

Question: Is carpet cleaning a requirement for the Conroe Tower? If so, can you provide the flooring breakdown by surface type and the frequency required?

Response: Yes. Approx. 46,000 sq. ft. Hard Laminate: 416 sq. ft. Tile: 1,800 sq. ft. Marble: 4,800 sq. ft.

Posted: 6/9/2025

Question: Will we need to provide a full or half mask respirator for our employees at the Wastewater Treatment Plant?

Response: They will not need to supply anything for the plant safety. There are muster sites in case of a release. This is explained in the leak response training the selected vendor will acknowledge. The employee will need to supply the proper PPE for their employees to complete their assigned duties.

Posted: 6/9/2025

Question: Will the contractor be required to have our employees fit tested to wear the respirators, if respirators are required?

Response: No, their employees are not required to wear respirators

Posted: 6/9/2025

Question: What is the anticipated award/start date?

Response: October 1, 2025