Title: Provide Asphalt Materials

Deadline: 9/7/2022 3:00 PM   (UTC-06:00) Central Time (US & Canada)

Status: Awarded

Solicitation Number: ITB PW 64-22

Description: Asphalt Types SP 9.5, SP 12.5, SP 19, Open Graded Hot Mix (FC), Tack, and Prime
Specifications
1) General – it is the purpose and intent of this ITB to secure the supplies and/or services listed herein for the County of Okaloosa, Florida.
2) Upon entering into a contract, prices shall be firm for a minimum of sixty (60) days. Every sixty (60) days contractor may submit an updated pricing list to the County for its review and approval.
3) Materials must meet current Florida Department of Transportation specifications for Road and Bridge Construction per 2021 edition and all supplements thereto, if any.
4) Materials are to be placed in County trucks, and/or delivered to jobsites as required or any other place as directed by the County and at specified times by the requesting department. This will be done during normal working hours from 6:00 a.m. – 5:00 p.m., Monday through Friday, and on Saturdays when required. (List days and hours of plant operation and submit with bid).
5) Bidders must have their asphalt plant located within 50 miles of the Okaloosa County Road Department located at 1759-A S. Ferdon Blvd, Crestview, Florida.
6) Bidder asphalt plant must be capable of handling the County’s daily requirement of asphalt (list plants daily capacity and submit with bid).
7) Bidder must be able to provide adequate number of dump trucks to meet the County’s daily requirement of asphalt to be delivered to jobsites. Approximately 95% of all materials ordered will require delivery to jobsite(s).
8) State exact location(s) of your plant(s) in bid.
9) Okaloosa County will not accept bids which require an hourly rate for delivery. Bidders must understand that the per ton price must include mileage, fuel, employee costs, etc.
10) Bidders will have to assure the County, in writing, that they will be able to furnish the County’s asphalt requirements, and all materials will meet current Florida Department of Transportation specifications (items 5-11 must be addressed in writing and submitted with bid).
11) The County reserves the right to award contract to one or more bidders or to award the bid based on plant locations, days and hours of operation, mileage and travel time (to and from)
road conditions, asphalt plant capacity, adequate number and size of trucks and personnel to meet the County’s daily needs and etc.
12) Inspection – all supplies and workmanship shall be subject to inspection and test at plant site and/or after arrival at destination. In case any articles are found to be defective, or otherwise
not in conformity with the specification requirements, the County shall have the right to reject such articles.
13) Payments – the contractor shall be paid upon submission of invoices, in duplicate, to the Okaloosa County Board of Commissioners, Finance Department, 101 E. James Lee Blvd,
Crestview, Florida 32536. The prices stipulated herein for articles delivered and accepted. Invoices must show purchase order numbers.
14) Term – the term of this contract shall begin when all parties have signed and continue for three (3) years and may be renewed for two (2) additional one (1) year periods upon agreement in writing by both. During the term of this contract, Contractor may submit an updated Pricing List under the same terms and conditions herein every sixty (60) days. The County has the right to review and approve all pricing updates.
BID LIST
The listed quantities of asphalt are estimated quantities that the County anticipates using annually (calendar year). The County does not guarantee to purchase any specific amount of asphalt.
We may purchase all of, part of, or more than these amounts. They will not be ordered all at one time and will be ordered as needed.
Description Asphalt Concrete Surface-Course Type SP-9.5 (as per Section 334 of the standard specification) Approximate Quantity 11,000 Tons
Description Asphalt Concrete Surface-Course Type SP-12.5 (as per Section 334 of the standard specification) Approximate Quantity 3,000 Tons
Description Asphalt Concrete Surface-Course Type SP-19 (as per Section 334 of the standard specification) Approximate Quantity 150 Tons
Description Open Graded Friction Course (FC-2) (as per Section 337 of the standard specification) Approximate Quantity 1,000 Tons
Description Asphalt Base Course – 3 (ABC)  Approximate Quantity 1,000 Tons
Description Tack Material Approximate Quantity 6,500 Gallons
Description MC-70 and/or SSIH Prime Material Approximate Quantity 8,000 Gallons
All materials must meet Florida Standard Specifications for Roads and Bridges per 2021 edition and
all supplements, if any.

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