Whitfield County Schools Sealed Solicitation
Title: Administration - Temporary Staffing Services 2021
Deadline: 3/12/2021 2:00 PM (UTC-05:00) Eastern Time (US & Canada)
Status: Awarded
Solicitation Number: WCS-AD-2021-001
Description: Provide temporary staff as per the RFP details.
Documents:
| Documents as of 2/15/2021 |
|---|
| Pricing Sheet - Temp Staffing 2021.xlsx |
| Temporary Staffing Services 2021.pdf |
Addition 1
Posted: 5/6/2021
Type of Addition: Awarded to Qualified Staffing
Question 1
Posted: 2/17/2021
Question: What companies are on the current contract?
Response: Qualified Staffing
Question 2
Posted: 2/17/2021
Question: What are the rates on the current contract?
Response: 26% for Substitute teachers and 28% for all others.
Question 3
Posted: 2/17/2021
Question: What has been the annual usage and spend for the past two years on this contract?
Response: Around the $2 million mark.
Question 4
Posted: 2/17/2021
Question: How many companies do you intend to award this contract to?
Response: One.
Question 5
Posted: 2/21/2021
Question: How many employees currently work under (or will be anticipated to work under) this contract? What are the names of the present vendors? How many vendors will be awarded as a result of this solicitation? What are the current billable hourly rates? How much was spent (dollar value) on this service last year? How much is intended to be spent (dollar value) once the contract is awarded? Is there a Prevailing/Living wage requirement associated with this project? Are additional points awarded to firms who are or have Minority Business Enterprise (MBE) partners?
Response: 335 Qualified Staffing One Food Service $ 9.29 Landscape $11.91 Maintenance $11.91 Summer Feeding $10.50 Substitute Teacher $65 - $110 per day After School Care N/A Special Needs Bus Monitor $10.65 Last year was Covid Year. $1.6MM $9.29
Question 6
Posted: 2/24/2021
Question: Can you please explain Tab 3, question 4 "Please provide retention rate for the last 5 years in terms of longevity of employment for filled positions," and what you mean by 'terms of longevity of employment for filled positions?'
Response: When you place a person in a position, on average, how long does that person stay in the position?
Question 7
Posted: 2/26/2021
Question: Can the District provide the number of outages by position for the 2019-20 school year (pre-COVID)? What are the current fill rates for the incumbent? Can the District provide pay rates for each position? Thank you.
Response: Substitute teacher 225 Bus Monitor 25 Food Service 80 90% Food Service $ 9.29 Landscape $11.91 Maintenance $11.91 Summer Feeding $10.50 Substitute Teacher $65 - $110 per day After School Care N/A Special Needs Bus Monitor $10.65
Question 8
Posted: 3/1/2021
Question: What are the current pay rates for the positions in this solicitation?
Response: Food Service $ 9.29 Landscape $11.91 Maintenance $11.91 Summer Feeding $10.50 Substitute Teacher $65 - $110 per day After School Care N/A Special Needs Bus Monitor $10.65
Question 9
Posted: 3/1/2021
Question: What platform is currently being used by the incumbent staffing provider to manage the placement, scheduling, time and pay for the positions in this solicitation?
Response: Avonte' We prefer a more robust software solution.
Question 10
Posted: 3/1/2021
Question: Concerning section 6.2.6 local office requirement - if vendor if capable of providing all services 100% remote without the need of a physical office could this be waived with the understanding that vendor agrees to have an account representative available on-site when needed?
Response: No.
Question 11
Posted: 3/1/2021
Question: 1. What is the estimated budget of this RFP? 2. Is it mandatory to have a local office specific in Whitfield County? 3. Can we fulfill the local requirement by subcontracting? 4. Is there any current incumbent or it is a new contract? can you please provide the details such as Incumbent Name, current contract value and contract duration? Also please share the pricing of the current incumbent. 5. List of benefits current employees receiving from the incumbent. 6. List of client mandates holidays. 7. List of vacation and holidays current employees receiving from the incumbent. 8. What is Mandate Living wage and Supplemental benefits? 9. Where to place EXHIBIT A LOBBYING CERTIFICATION in the proposal?
Response: 1. $1.6MM 2. Yes 3. No 4. Qualified Staffing; $1.6MM; We use 1 year contract with up to 4 renewals; Substitute Teachers 26% All others 28%. 5. ACA Health Insurance 6. All non work days as per the school calendar which is available on our website www.wcsga.net. 7. Unknown 8. $9.29 No Supplemental benefit. 9. It must be marked clearly to identify it. Place at the end of the response.
Posted: 5/6/2021
Type of Addition: Awarded to Qualified Staffing
Posted: 2/17/2021
Question: What companies are on the current contract?
Response: Qualified Staffing
Posted: 2/17/2021
Question: What are the rates on the current contract?
Response: 26% for Substitute teachers and 28% for all others.
Posted: 2/17/2021
Question: What has been the annual usage and spend for the past two years on this contract?
Response: Around the $2 million mark.
Posted: 2/17/2021
Question: How many companies do you intend to award this contract to?
Response: One.
Posted: 2/21/2021
Question: How many employees currently work under (or will be anticipated to work under) this contract? What are the names of the present vendors? How many vendors will be awarded as a result of this solicitation? What are the current billable hourly rates? How much was spent (dollar value) on this service last year? How much is intended to be spent (dollar value) once the contract is awarded? Is there a Prevailing/Living wage requirement associated with this project? Are additional points awarded to firms who are or have Minority Business Enterprise (MBE) partners?
Response: 335 Qualified Staffing One Food Service $ 9.29 Landscape $11.91 Maintenance $11.91 Summer Feeding $10.50 Substitute Teacher $65 - $110 per day After School Care N/A Special Needs Bus Monitor $10.65 Last year was Covid Year. $1.6MM $9.29
Posted: 2/24/2021
Question: Can you please explain Tab 3, question 4 "Please provide retention rate for the last 5 years in terms of longevity of employment for filled positions," and what you mean by 'terms of longevity of employment for filled positions?'
Response: When you place a person in a position, on average, how long does that person stay in the position?
Posted: 2/26/2021
Question: Can the District provide the number of outages by position for the 2019-20 school year (pre-COVID)? What are the current fill rates for the incumbent? Can the District provide pay rates for each position? Thank you.
Response: Substitute teacher 225 Bus Monitor 25 Food Service 80 90% Food Service $ 9.29 Landscape $11.91 Maintenance $11.91 Summer Feeding $10.50 Substitute Teacher $65 - $110 per day After School Care N/A Special Needs Bus Monitor $10.65
Posted: 3/1/2021
Question: What are the current pay rates for the positions in this solicitation?
Response: Food Service $ 9.29 Landscape $11.91 Maintenance $11.91 Summer Feeding $10.50 Substitute Teacher $65 - $110 per day After School Care N/A Special Needs Bus Monitor $10.65
Posted: 3/1/2021
Question: What platform is currently being used by the incumbent staffing provider to manage the placement, scheduling, time and pay for the positions in this solicitation?
Response: Avonte' We prefer a more robust software solution.
Posted: 3/1/2021
Question: Concerning section 6.2.6 local office requirement - if vendor if capable of providing all services 100% remote without the need of a physical office could this be waived with the understanding that vendor agrees to have an account representative available on-site when needed?
Response: No.
Posted: 3/1/2021
Question: 1. What is the estimated budget of this RFP? 2. Is it mandatory to have a local office specific in Whitfield County? 3. Can we fulfill the local requirement by subcontracting? 4. Is there any current incumbent or it is a new contract? can you please provide the details such as Incumbent Name, current contract value and contract duration? Also please share the pricing of the current incumbent. 5. List of benefits current employees receiving from the incumbent. 6. List of client mandates holidays. 7. List of vacation and holidays current employees receiving from the incumbent. 8. What is Mandate Living wage and Supplemental benefits? 9. Where to place EXHIBIT A LOBBYING CERTIFICATION in the proposal?
Response: 1. $1.6MM 2. Yes 3. No 4. Qualified Staffing; $1.6MM; We use 1 year contract with up to 4 renewals; Substitute Teachers 26% All others 28%. 5. ACA Health Insurance 6. All non work days as per the school calendar which is available on our website www.wcsga.net. 7. Unknown 8. $9.29 No Supplemental benefit. 9. It must be marked clearly to identify it. Place at the end of the response.