Wentzville R-IV School District Sealed Solicitation
Title: CONTRACTED CLEANING SERVICES RFB-C-290
Deadline: 10/7/2022 10:00 AM (UTC-06:00) Central Time (US & Canada)
Status: Awarded
Solicitation Number: RFB-C-290
Description: 1. The purpose of this Request for Bid (RFB) is to select one (1) or more vendor(s) to supply
cleaning service to specific buildings throughout the Wentzville R-IV School District. This
agreement is for the period from November 1, 2022, to October 31, 2024. This agreement may
be extended for an additional year up to three years if both parties agree in writing by May 1 st
of each year and there are no price increases.
2. The Pre-Bid Walkthrough held on September 30, 2022, requires Vendor to meet at the Annex
Building, 290 Interstate Drive, Wentzville, MO 63385, at 7:30 am.
3. All cleaning materials and supplies, equipment and chemicals will be provided by the District.
Pre-Bid Meeting Date: 9/30/2022 7:30 AM
Pre-Bid Meeting Details: Please sign up if you plan to attend the pre-bid meeting.The Pre-Bid Walkthrough held on September 30, 2022, requires Vendor to meet at the Annex Building, 290 Interstate Drive, Wentzville, MO 63385, at 7:30 am.
Documents:
| Documents as of 10/6/2022 |
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Addition 1
Posted: 10/5/2022
Type of Addition: Addendum
Overview: See attached for Addendum 1 and 2 and the floor plan.
Documents:
Addition 2
Posted: 10/6/2022
Type of Addition: Addendum 3
Overview: A new spreadsheet has been provided reflecting the deletions/additions of schools.
Documents:
Addition 3
Posted: 10/7/2022
Type of Addition: In Review
Question 1
Posted: 9/26/2022
Question: Could you please confirm if the pre-bid meeting is mandatory or not? Thank you.
Response: Yes, it is mandatory.
Question 2
Posted: 10/3/2022
Question: What is the square footage of North Point High School?
Response: 310,271 square feet
Question 3
Posted: 10/4/2022
Question: 1. Can you provide an equipment list for each of the buildings requiring contract services? 2. Can you give me an idea of your expectations for staffing during the summer and/or holiday breaks? 3. Will you be providing office space onsite for management team? 4. For chemicals and equipment repair will you be providing the contractor a budget to maintain? 5. What are the expectations for floor work on site for stripping and scrubbing and recoating during holiday breaks and summer?
Response: Equipment List: ALL BUILDINGS Custodial Carts Mops and Buckets (blue and yellow) Vacuums BTE Kindergarten Building Auto Scrubber Timberland High School & North Point School Rider Auto Scrubber / 1 each Walk-Behind Scrubber / 1 each Rider Burnisher / 1 each Burnisher Electric / 1 Side-by-Side (low speed) / 3 each Kai-Vac / 2 each Carpet Extractor Staffing Expectations for summer and/or holiday breaks: ALL BUILDINGS Thanksgiving Holiday / NO Work on November 23, 24 & 25, 2022 Winter Break / NO Work on December 23, 26, 29 and 30, 2022 Spring Break / March 20 - 24, 2023 / all staff work this week Holidays / We are also off on the following Holidays: January 16, 2023 - MLK February 20, 2023 - President’s Day May 29, 2023 - Memorial Holiday Summer Hours / starting June 12, 2023 - we work four, ten-hour shifts - 7 am to 5 pm at THS and NPH; however, the other office buildings will continue to be cleaned after 330 pm Office Space provided for onsite management team: There is no office space provided at any of the buildings. We have custodial closets that may have a small desk or cabinet which is available. Is there a budget to maintain for chemicals and equipment repair? We have an Inventory Specialist who knows approximately what is used in the way of chemicals at each building. We will continue to monitor the usage at all contracted buildings. All broken equipment is reported to Heather Loche, Assistant Director of Custodial Services via email. The location, name, model and serial number of the equipment is required and describe the problem. What are the expectations for the floor work on site for stripping and scrubbing and recoating during the holiday breaks and summer? BTE Kindergarten Building Detail cleaning of all classroom furniture (to include legs and feet of tables, desks and chairs) Clean walls paying close attention to areas around trash cans and pencil sharpeners Top Scrub and recoat (up to four coats of finish) all VCT & clean baseboards Extract all carpeted floors Shower Scrub / Kai-Vac all restrooms Timberland High School & North Point High School Detail cleaning of classroom furniture (to include legs and feet of tables, desks and chairs) Strip and refinish floors/areas as determined by Director of Custodial Services or designee Extract all carpeted floors Shower Scrub / Kai-Vac all restrooms Administration Center, Berrey-Place, Pearce Hall, Support Services, Transportation Building and REACH Building Detail cleaning of classroom furniture (to include legs and feet of tables, desks and chairs) Strip and refinish floors/areas as determined by Director of Custodial Services or designee Extract all carpeted floors Shower Scrub / Kai-Vac all restrooms
Question 4
Posted: 10/4/2022
Question: Will we be able to ask for price increases in year two based on CPI and/or to provide wage increases for employees?
Response: Please see the RFB-C-290 General Scope #1. No price increases during the two year agreement November 1, 2022 to October 31, 2024.
Question 5
Posted: 10/4/2022
Question: Will there be an addendum with the updated school listing?
Response: Yes, it is attached.
Question 6
Posted: 10/4/2022
Question: Will you be sending out a revised pricing sheet and drawings for North Point HS?
Response: Please see the addendums
Question 7
Posted: 10/5/2022
Question: What union do the custodial employees belong to?
Response: AFT Missouri Local 4894
Question 8
Posted: 10/5/2022
Question: Please provide a copy of the Collective Bargaining Agreement
Response: Question submitted after deadline
Question 9
Posted: 10/5/2022
Question: Please provide a copy of the seniority list
Response: Question submitted after deadline
Question 10
Posted: 10/5/2022
Question: Please provide the square footage of each facility’s cafeteria
Response: Question submitted after deadline
Question 11
Posted: 10/5/2022
Question: Who is the current contractor?
Response: We are all "in-house". There is no current contractor
Question 12
Posted: 10/5/2022
Question: What is the value of the current contract?
Response: Question submitted after deadline
Question 13
Posted: 10/5/2022
Question: Is the cafeterias of each buliding included in the current square footage on the excel spread sheet already provided?
Response: Question submitted after deadline
Question 14
Posted: 10/7/2022
Question: On the Spec 11 bid sheet, the Excel formula for the Grand Total is incorrect. We made the Total number correct on our form but please be aware of this problem when evaluating the other bidders.
Response: I made sure to include this when turning in the submissions
Posted: 10/5/2022
Type of Addition: Addendum
Overview: See attached for Addendum 1 and 2 and the floor plan.
Documents:
Posted: 10/6/2022
Type of Addition: Addendum 3
Overview: A new spreadsheet has been provided reflecting the deletions/additions of schools.
Documents:
Posted: 10/7/2022
Type of Addition: In Review
Posted: 9/26/2022
Question: Could you please confirm if the pre-bid meeting is mandatory or not? Thank you.
Response: Yes, it is mandatory.
Posted: 10/3/2022
Question: What is the square footage of North Point High School?
Response: 310,271 square feet
Posted: 10/4/2022
Question: 1. Can you provide an equipment list for each of the buildings requiring contract services? 2. Can you give me an idea of your expectations for staffing during the summer and/or holiday breaks? 3. Will you be providing office space onsite for management team? 4. For chemicals and equipment repair will you be providing the contractor a budget to maintain? 5. What are the expectations for floor work on site for stripping and scrubbing and recoating during holiday breaks and summer?
Response: Equipment List: ALL BUILDINGS Custodial Carts Mops and Buckets (blue and yellow) Vacuums BTE Kindergarten Building Auto Scrubber Timberland High School & North Point School Rider Auto Scrubber / 1 each Walk-Behind Scrubber / 1 each Rider Burnisher / 1 each Burnisher Electric / 1 Side-by-Side (low speed) / 3 each Kai-Vac / 2 each Carpet Extractor Staffing Expectations for summer and/or holiday breaks: ALL BUILDINGS Thanksgiving Holiday / NO Work on November 23, 24 & 25, 2022 Winter Break / NO Work on December 23, 26, 29 and 30, 2022 Spring Break / March 20 - 24, 2023 / all staff work this week Holidays / We are also off on the following Holidays: January 16, 2023 - MLK February 20, 2023 - President’s Day May 29, 2023 - Memorial Holiday Summer Hours / starting June 12, 2023 - we work four, ten-hour shifts - 7 am to 5 pm at THS and NPH; however, the other office buildings will continue to be cleaned after 330 pm Office Space provided for onsite management team: There is no office space provided at any of the buildings. We have custodial closets that may have a small desk or cabinet which is available. Is there a budget to maintain for chemicals and equipment repair? We have an Inventory Specialist who knows approximately what is used in the way of chemicals at each building. We will continue to monitor the usage at all contracted buildings. All broken equipment is reported to Heather Loche, Assistant Director of Custodial Services via email. The location, name, model and serial number of the equipment is required and describe the problem. What are the expectations for the floor work on site for stripping and scrubbing and recoating during the holiday breaks and summer? BTE Kindergarten Building Detail cleaning of all classroom furniture (to include legs and feet of tables, desks and chairs) Clean walls paying close attention to areas around trash cans and pencil sharpeners Top Scrub and recoat (up to four coats of finish) all VCT & clean baseboards Extract all carpeted floors Shower Scrub / Kai-Vac all restrooms Timberland High School & North Point High School Detail cleaning of classroom furniture (to include legs and feet of tables, desks and chairs) Strip and refinish floors/areas as determined by Director of Custodial Services or designee Extract all carpeted floors Shower Scrub / Kai-Vac all restrooms Administration Center, Berrey-Place, Pearce Hall, Support Services, Transportation Building and REACH Building Detail cleaning of classroom furniture (to include legs and feet of tables, desks and chairs) Strip and refinish floors/areas as determined by Director of Custodial Services or designee Extract all carpeted floors Shower Scrub / Kai-Vac all restrooms
Posted: 10/4/2022
Question: Will we be able to ask for price increases in year two based on CPI and/or to provide wage increases for employees?
Response: Please see the RFB-C-290 General Scope #1. No price increases during the two year agreement November 1, 2022 to October 31, 2024.
Posted: 10/4/2022
Question: Will there be an addendum with the updated school listing?
Response: Yes, it is attached.
Posted: 10/4/2022
Question: Will you be sending out a revised pricing sheet and drawings for North Point HS?
Response: Please see the addendums
Posted: 10/5/2022
Question: What union do the custodial employees belong to?
Response: AFT Missouri Local 4894
Posted: 10/5/2022
Question: Please provide a copy of the Collective Bargaining Agreement
Response: Question submitted after deadline
Posted: 10/5/2022
Question: Please provide a copy of the seniority list
Response: Question submitted after deadline
Posted: 10/5/2022
Question: Please provide the square footage of each facility’s cafeteria
Response: Question submitted after deadline
Posted: 10/5/2022
Question: Who is the current contractor?
Response: We are all "in-house". There is no current contractor
Posted: 10/5/2022
Question: What is the value of the current contract?
Response: Question submitted after deadline
Posted: 10/5/2022
Question: Is the cafeterias of each buliding included in the current square footage on the excel spread sheet already provided?
Response: Question submitted after deadline
Posted: 10/7/2022
Question: On the Spec 11 bid sheet, the Excel formula for the Grand Total is incorrect. We made the Total number correct on our form but please be aware of this problem when evaluating the other bidders.
Response: I made sure to include this when turning in the submissions