Arlington County Government Sealed Solicitation
Title: 22-DPR-ITBLW-582 Landscape Maintenance Services
Deadline: 2/25/2022 1:00 PM (UTC-05:00) Eastern Time (US & Canada)
Status: Awarded
Solicitation Number: 22-DPR-ITBLW-582
Description: The County is seeking a Contractor to provide all equipment, resources, and qualified personnel required to perform landscape maintenance services to landscape maintenance areas, County facilities, and street islands.
Documents:
| Documents as of 2/14/2022 |
|---|
| 22-DPR-ITBLW-582 Landscape Maintenance - Final.pdf |
| Revised Attachment A - Pricing Sheet.xlsx |
| Revised Bid Form 2.14.2022 Submittal.pdf |
Addition 1
Posted: 2/8/2022
Type of Addition: Addendum No. 1
Overview: Addendum No. 1 revises SOW and Bid Form
Documents:
Addition 2
Posted: 2/14/2022
Type of Addition: Addendum No. 2
Overview: Addendum No. 2 revises Attachment A - Pricing Sheet to remove some locations.
Documents:
Addition 3
Posted: 2/22/2022
Type of Addition: Vendor Clarification Question
Overview:
Addition 4
Posted: 2/25/2022
Type of Addition: In Review
Overview: Bid Tabulation attached
Documents:
Addition 5
Posted: 3/8/2022
Type of Addition: Award Information
Overview: Notice of Award to BrightView Landscape Services, Inc.
Documents:
Question 1
Posted: 2/4/2022
Question: Please provide a copy of the current contract for these services, and a copy of the bid tabulation sheet from the last bid opening.
Response: Question: Please provide a copy of the current contract for these services, and a copy of the bid tabulation sheet from the last bid opening. The current contract is located at https://vrapp.vendorregistry.com/Contract/View/Contract?contractId=7980d367-434d-413d-b9c9-a184480537ac. The County does not have the 2016 Bid Tabulation. The County requests the Bidders to enter their best price for these services.
Question 2
Posted: 2/7/2022
Question: #1 Can we meet with a Arlington County representative to look at some of the locations to better understand what needs to be done. #2 Will the County supply the mulch? #3 Who is the current contractor and price? Thank you.
Response: Question #1: Can we meet with a Arlington County representative to look at some of the locations to better understand what needs to be done. Response: The Locations on the Bid Form are accessible to all Bidders to see at their leisure. No Arlington County Representative is needed. Please do not reach out to any Arlington County employee. Question #2: Will the County supply the mulch? Response: Please reference the Scope of Work, General specifications #6. Question #3: Who is the current contractor and price? Response: The current Contractor is McDonnell Landscaping. The current contract for pricing is located at https://vrapp.vendorregistry.com/Contract/View/Contract?contractId=7980d367-434d-413d-b9c9-a184480537ac
Question 3
Posted: 2/7/2022
Question: Is this a mowing contract? The scope references mowing but the pricing sheet does not list what services are required for each location. Are there maps available?
Response: No, this is not a mowing contract. Please reference Addendum No. 1. No, there are no maps available.
Question 4
Posted: 2/8/2022
Question: Page 7 Staffing Qualification for Project Manager and Crew Leaders, can you please clarify what the correct number of years of experience is required?
Response: Please reference Addendum No. 1
Question 5
Posted: 2/8/2022
Question: What is the anticipated start date and initial contract period?
Response: The County anticipates this contract to start in March 2022 and the initial contract period is for one year with four (4)renewal options.
Question 6
Posted: 2/8/2022
Question: Living Wage Quarterly reports: May the contractor submit reports directly generated from third party payroll processor instead of using template Exhibit D?
Response: The Living Wage Quarterly Compliance must be utilized for all living wage reporting. Any other reports may be supporting documentation to the County's Living Wage Quarterly Compliance Form.
Question 7
Posted: 2/8/2022
Question: Does this contract require preapproval for use of Subcontractors at proposal phase and/or during contract term?
Response: No, the County does not require preapproval for use of Subcontractors at the bid phase and/or during the contract term.
Question 8
Posted: 2/9/2022
Question: With a start date in March will the mulching be expected to be done by March 15, 2022?
Response: For the first year, the expected date has been extended to March 31, 2022. For renewal years 2-5, mulching is expected to be done by March 15th.
Question 9
Posted: 2/9/2022
Question: For location 41 the description is Fenwick Center, this looks like a school now. Is it still to be bid on?
Response: Yes, Fenwick Center needs to be bidded on.
Question 10
Posted: 2/9/2022
Question: Are there site maps available that show the areas of service?
Response: No, there are no site maps available. All areas are accessible to Bidders to visit.
Question 11
Posted: 2/9/2022
Question: 1. Does the county approve the application of herbicides for this contract? 2. If so, how often and what products? 3. What are the expected occurrences for each service required? 4. The Pricing Sheet lists Lubber Run and Gateway Park as "confirm beds" and does not show square footages. Why? 5. Will this be billed on a "per occurrence" basis, or will the total price of the contract be billed in equal payments? 6. Is completion and payment reliant on reports or quality inspections?
Response: Response to Question #1: Please reference the Scope of Services, Herbicide and Pesticide section. Response to Question #2: Please reference the Scope of Services, Herbicide and Pesticide section. Response to Question #3: Please reference the Revised Attachment A - Pricing Sheet. All services are incorporated into each occurrence. Response to Question #4: Please reference the Revised Attachment A - Pricing Sheet. Response to Question #5: Invoices are submitted monthly for the work performed the month before per the contract. Response to Question #6: Yes, completion and payment is reliant on reports (when applicable) and quality inspections of work performed by the Contractor.
Question 12
Posted: 2/10/2022
Question: What are the exact areas that are covered under this contract at Gateway Park?
Response: All landscaping areas are covered under this contract at Gateway Park.
Question 13
Posted: 2/11/2022
Question: In the Bid Form Page 10 under the additional work items, can we receive a clarification of the unit we are to use to provide the unit price? i.e. Acres, SF, Linear Feet, etc.?
Response: Unit price to be provided per square foot. Please reference the Revised Bid Form, dated February 14, 2022.
Posted: 2/8/2022
Type of Addition: Addendum No. 1
Overview: Addendum No. 1 revises SOW and Bid Form
Documents:
Posted: 2/14/2022
Type of Addition: Addendum No. 2
Overview: Addendum No. 2 revises Attachment A - Pricing Sheet to remove some locations.
Documents:
Posted: 2/22/2022
Type of Addition: Vendor Clarification Question
Overview:
Posted: 2/25/2022
Type of Addition: In Review
Overview: Bid Tabulation attached
Documents:
Posted: 3/8/2022
Type of Addition: Award Information
Overview: Notice of Award to BrightView Landscape Services, Inc.
Documents:
Posted: 2/4/2022
Question: Please provide a copy of the current contract for these services, and a copy of the bid tabulation sheet from the last bid opening.
Response: Question: Please provide a copy of the current contract for these services, and a copy of the bid tabulation sheet from the last bid opening. The current contract is located at https://vrapp.vendorregistry.com/Contract/View/Contract?contractId=7980d367-434d-413d-b9c9-a184480537ac. The County does not have the 2016 Bid Tabulation. The County requests the Bidders to enter their best price for these services.
Posted: 2/7/2022
Question: #1 Can we meet with a Arlington County representative to look at some of the locations to better understand what needs to be done. #2 Will the County supply the mulch? #3 Who is the current contractor and price? Thank you.
Response: Question #1: Can we meet with a Arlington County representative to look at some of the locations to better understand what needs to be done. Response: The Locations on the Bid Form are accessible to all Bidders to see at their leisure. No Arlington County Representative is needed. Please do not reach out to any Arlington County employee. Question #2: Will the County supply the mulch? Response: Please reference the Scope of Work, General specifications #6. Question #3: Who is the current contractor and price? Response: The current Contractor is McDonnell Landscaping. The current contract for pricing is located at https://vrapp.vendorregistry.com/Contract/View/Contract?contractId=7980d367-434d-413d-b9c9-a184480537ac
Posted: 2/7/2022
Question: Is this a mowing contract? The scope references mowing but the pricing sheet does not list what services are required for each location. Are there maps available?
Response: No, this is not a mowing contract. Please reference Addendum No. 1. No, there are no maps available.
Posted: 2/8/2022
Question: Page 7 Staffing Qualification for Project Manager and Crew Leaders, can you please clarify what the correct number of years of experience is required?
Response: Please reference Addendum No. 1
Posted: 2/8/2022
Question: What is the anticipated start date and initial contract period?
Response: The County anticipates this contract to start in March 2022 and the initial contract period is for one year with four (4)renewal options.
Posted: 2/8/2022
Question: Living Wage Quarterly reports: May the contractor submit reports directly generated from third party payroll processor instead of using template Exhibit D?
Response: The Living Wage Quarterly Compliance must be utilized for all living wage reporting. Any other reports may be supporting documentation to the County's Living Wage Quarterly Compliance Form.
Posted: 2/8/2022
Question: Does this contract require preapproval for use of Subcontractors at proposal phase and/or during contract term?
Response: No, the County does not require preapproval for use of Subcontractors at the bid phase and/or during the contract term.
Posted: 2/9/2022
Question: With a start date in March will the mulching be expected to be done by March 15, 2022?
Response: For the first year, the expected date has been extended to March 31, 2022. For renewal years 2-5, mulching is expected to be done by March 15th.
Posted: 2/9/2022
Question: For location 41 the description is Fenwick Center, this looks like a school now. Is it still to be bid on?
Response: Yes, Fenwick Center needs to be bidded on.
Posted: 2/9/2022
Question: Are there site maps available that show the areas of service?
Response: No, there are no site maps available. All areas are accessible to Bidders to visit.
Posted: 2/9/2022
Question: 1. Does the county approve the application of herbicides for this contract? 2. If so, how often and what products? 3. What are the expected occurrences for each service required? 4. The Pricing Sheet lists Lubber Run and Gateway Park as "confirm beds" and does not show square footages. Why? 5. Will this be billed on a "per occurrence" basis, or will the total price of the contract be billed in equal payments? 6. Is completion and payment reliant on reports or quality inspections?
Response: Response to Question #1: Please reference the Scope of Services, Herbicide and Pesticide section. Response to Question #2: Please reference the Scope of Services, Herbicide and Pesticide section. Response to Question #3: Please reference the Revised Attachment A - Pricing Sheet. All services are incorporated into each occurrence. Response to Question #4: Please reference the Revised Attachment A - Pricing Sheet. Response to Question #5: Invoices are submitted monthly for the work performed the month before per the contract. Response to Question #6: Yes, completion and payment is reliant on reports (when applicable) and quality inspections of work performed by the Contractor.
Posted: 2/10/2022
Question: What are the exact areas that are covered under this contract at Gateway Park?
Response: All landscaping areas are covered under this contract at Gateway Park.
Posted: 2/11/2022
Question: In the Bid Form Page 10 under the additional work items, can we receive a clarification of the unit we are to use to provide the unit price? i.e. Acres, SF, Linear Feet, etc.?
Response: Unit price to be provided per square foot. Please reference the Revised Bid Form, dated February 14, 2022.