City of Avondale Sealed Solicitation
Title: Avondale Tourism and Destination Planning
Deadline: 10/8/2020 5:00 PM (UTC-07:00) Arizona
Status: Awarded
Solicitation Number: RFP ED 21-017
Description: The City of Avondale is issuing this Request for Proposals seeking proposals from qualified, licensed firms with extensive experience in providing professional services consisting of developing strategic and/or marketing plans for municipal Destination Marketing Organizations (DMO)/Tourism Departments.
Pre-Bid Meeting Date: 9/22/2020 10:30 AM
Pre-Bid Meeting Details: Please sign up if you plan to attend the pre-bid meeting.Please join us via Zoom Meeting details as follows: Topic: Pre-Submittal Conference Avondale Tourism and Destination Planning Time: Sep 22, 2020 10:30 PM Arizona Join Zoom Meeting https://avondaleaz.zoom.us/j/93008860291?pwd=Sk5tcE14d3NvR25oa1FNK05lcFp6dz09 Meeting ID: 930 0886 0291 Passcode: 047140 One tap mobile +16699009128,,93008860291# US (San Jose) +12532158782,,93008860291# US (Tacoma) Dial by your location +1 669 900 9128 US (San Jose) +1 253 215 8782 US (Tacoma) +1 346 248 7799 US (Houston) +1 646 558 8656 US (New York) +1 301 715 8592 US (Germantown) +1 312 626 6799 US (Chicago) Meeting ID: 930 0886 0291 Find your local number: https://avondaleaz.zoom.us/u/ad6tYE2KU
Documents:
| Documents as of 9/22/2020 |
|---|
| RFP ED 21 017 Avondale Tourism and Destination Planning 09 16 2020 Final.pdf |
| How to respond to an online bid.pdf |
| RFP Instructions Checklist.pdf |
Addition 1
Posted: 9/22/2020
Type of Addition: RFP ED 21-017 Pre-Submittal Conference Attendance Log
Overview: Attached is the list of Pre-Submittal Conference attendees participating in the Zoom Meeting conference September 22, 2020.
Deadline: 10/8/2020 5:00 PM
Pre-Bid Meeting Date: 9/22/2020 10:30 AM
Solicitation #: EN 21-017
Documents:
Addition 2
Posted: 10/1/2020
Type of Addition: Questions and Answers document
Overview: Attached are the Questions received and Answers/Clarification responses provided.
Deadline: 10/8/2020 5:00 PM
Solicitation #: RFP ED 21-017
Documents:
Addition 3
Posted: 10/9/2020
Type of Addition: RFP Receipt Log
Overview: Attached is the list of firms from whom we received a Proposal packet by the required Due Date and Time.
Documents:
Addition 4
Posted: 10/15/2020
Type of Addition: In Review
Overview: The Shortlist is not yet available as the Technical Evaluation meeting date is not yet determined.
Addition 5
Posted: 10/23/2020
Type of Addition: Short List Announcement
Overview: The following three firms have been selected to advance to the interview evaluation phase.
Documents:
Addition 6
Posted: 11/6/2020
Type of Addition: Award Information
Overview: Notice of Intent to Award issued to The Coraggio Group Inc.
Documents:
Question 1
Posted: 9/28/2020
Question: Are you able to provide us with any budget constraints associated with this scope of work?
Response: The City is evaluating the submissions based on many factors including experience, timeline, process, and presentation. Cost is factor but will not be primary driver for making a selection. It is recommended that each vendor submit their best work and strongest proposal. Clarification: The Fee Proposal is to be attached as a separate PDF document and in the format describe in the RFP document.
Question 2
Posted: 9/28/2020
Question: Hello, I received a copy of your Tourism and Destination Planning RFP and I would like to participate. Are there any question and answer documents that are available for prospective bidders based on the September 22 or September 28 teleconferences? Thank you for your time. Bill Gehrman
Response: Yes, the final Questions and Answers document will be posted later today. 9/30/2020
Question 3
Posted: 9/28/2020
Question: Can you please clarify what the long-term scope includes? In other words, after the plan is developed, what do implementation and beyond that look like?
Response: The RFP outlines the specific scope of the project. It is required that all submissions address those specific items if they wish to be considered for selection. However, if the applicant would like to add additional information regarding services for implementing their submission, it is recommended to be done in a separate section of the submission along with a timeline and cost. (See section Proposal Format, Approach to Work D.2 and D.3 in formulating your Proposal response.) Applications will only be scored on the items detailed in the RFP.
Question 4
Posted: 9/28/2020
Question: Please share with us the total budget you have allocated for your tourism department for FY 2020-2021.
Response: Please see response to item 5. (above). The budget as set for this project shall include all details of the scope of work and in an amount not to exceed $100,000.
Question 5
Posted: 9/28/2020
Question: In your adopted 2021 budget, there is a line item for tourism strategic planning (21376). Does the budget for this work fall solely under that line item? If so, is there a possibility of additional funds being secured if necessary?
Response: The City is evaluating the submissions based on many factors including experience, timeline, process, and presentation. Cost is factor but will not be primary driver for making a selection. It is recommended that each vendor submit their best work and strongest proposal. Clarification: The Fee Proposal is to be attached as a separate PDF document and in the format describe in the RFP document.
Question 6
Posted: 9/28/2020
Question: Are you open to alternative apporaches to setting the strategic direction of your tourism department that is not included in your scope of work?
Response: At a minimum, the proposed services must meet the requirements of the scope of work. See section Proposal Format, Approach to Work D.2 and D.3 in formulating your Proposal response.
Posted: 9/22/2020
Type of Addition: RFP ED 21-017 Pre-Submittal Conference Attendance Log
Overview: Attached is the list of Pre-Submittal Conference attendees participating in the Zoom Meeting conference September 22, 2020.
Deadline: 10/8/2020 5:00 PM
Pre-Bid Meeting Date: 9/22/2020 10:30 AM
Solicitation #: EN 21-017
Documents:
Posted: 10/1/2020
Type of Addition: Questions and Answers document
Overview: Attached are the Questions received and Answers/Clarification responses provided.
Deadline: 10/8/2020 5:00 PM
Solicitation #: RFP ED 21-017
Documents:
Posted: 10/9/2020
Type of Addition: RFP Receipt Log
Overview: Attached is the list of firms from whom we received a Proposal packet by the required Due Date and Time.
Documents:
Posted: 10/15/2020
Type of Addition: In Review
Overview: The Shortlist is not yet available as the Technical Evaluation meeting date is not yet determined.
Posted: 10/23/2020
Type of Addition: Short List Announcement
Overview: The following three firms have been selected to advance to the interview evaluation phase.
Documents:
Posted: 11/6/2020
Type of Addition: Award Information
Overview: Notice of Intent to Award issued to The Coraggio Group Inc.
Documents:
Posted: 9/28/2020
Question: Are you able to provide us with any budget constraints associated with this scope of work?
Response: The City is evaluating the submissions based on many factors including experience, timeline, process, and presentation. Cost is factor but will not be primary driver for making a selection. It is recommended that each vendor submit their best work and strongest proposal. Clarification: The Fee Proposal is to be attached as a separate PDF document and in the format describe in the RFP document.
Posted: 9/28/2020
Question: Hello, I received a copy of your Tourism and Destination Planning RFP and I would like to participate. Are there any question and answer documents that are available for prospective bidders based on the September 22 or September 28 teleconferences? Thank you for your time. Bill Gehrman
Response: Yes, the final Questions and Answers document will be posted later today. 9/30/2020
Posted: 9/28/2020
Question: Can you please clarify what the long-term scope includes? In other words, after the plan is developed, what do implementation and beyond that look like?
Response: The RFP outlines the specific scope of the project. It is required that all submissions address those specific items if they wish to be considered for selection. However, if the applicant would like to add additional information regarding services for implementing their submission, it is recommended to be done in a separate section of the submission along with a timeline and cost. (See section Proposal Format, Approach to Work D.2 and D.3 in formulating your Proposal response.) Applications will only be scored on the items detailed in the RFP.
Posted: 9/28/2020
Question: Please share with us the total budget you have allocated for your tourism department for FY 2020-2021.
Response: Please see response to item 5. (above). The budget as set for this project shall include all details of the scope of work and in an amount not to exceed $100,000.
Posted: 9/28/2020
Question: In your adopted 2021 budget, there is a line item for tourism strategic planning (21376). Does the budget for this work fall solely under that line item? If so, is there a possibility of additional funds being secured if necessary?
Response: The City is evaluating the submissions based on many factors including experience, timeline, process, and presentation. Cost is factor but will not be primary driver for making a selection. It is recommended that each vendor submit their best work and strongest proposal. Clarification: The Fee Proposal is to be attached as a separate PDF document and in the format describe in the RFP document.
Posted: 9/28/2020
Question: Are you open to alternative apporaches to setting the strategic direction of your tourism department that is not included in your scope of work?
Response: At a minimum, the proposed services must meet the requirements of the scope of work. See section Proposal Format, Approach to Work D.2 and D.3 in formulating your Proposal response.