City of Canton Quote

Title: 2024-2029 Consolidated Plan and 2024 Annual Action Plan

Deadline: 4/21/2023 4:00 PM   (UTC-05:00) Eastern Time (US & Canada)

Status: In Review

Quote Number: 2023-31

Description: Please see the attached 2024-2029 Consolidated Plan and 2024 Annual Action Plan for the City of Canton Community Development Department.

Documents:

Documents as of 3/31/2023
Request for Proposals 2024-2029 Consolidated Plan and Annual Action Plan.pdf
Addition 1

Posted: 4/13/2023

Type of Addition: Addendum 1

Overview: Addendum 1

Questions submitted and answers from the City.

Deadline: 4/21/2023 4:00 PM

Documents:

Addition 2

Posted: 2/23/2024

Type of Addition: In Review

Question 1

Posted: 4/6/2023

Question: Were there any deficiencies in your past Con Plan and what elements would you like to strengthen?

Response: The City of Canton Community Development Department is committed to a continuous improvement plan that will meet the needs of the Canton, Ohio community. The CD Department is interested in developing a 5-year consolidated plan in partnership with stakeholders that will create measurable outcomes to improve and strengthen the Canton community.

Question 2

Posted: 4/6/2023

Question: What is the anticipated budget for this project?

Response: Budget is approximately $20,000.

Question 3

Posted: 4/6/2023

Question: Does CCCDD require the presentations at community and public meetings be conducted in-person or can they be done virtually?

Response: Virtual meetings are available, we are required to have at least one in-person meeting.

Question 4

Posted: 4/6/2023

Question: Would the five evening neighborhood meetings and interviews and/or daytime focus group meetings with community stakeholders be conducted in-person or virtual? Can these meetings be grouped together over 2 or 3 days if they need to be conducted in person?

Response: Yes, the meetings can be scheduled as virtual meetings.

Question 5

Posted: 4/6/2023

Question: If in-person, would CCCDD be responsible for arranging the locations of all on-site meetings and pay for cost of facilities?

Response: For in person meetings, no costs will be charged. The City of Canton Department of Community Development will schedule the meetings using facilities with no fees.

Question 6

Posted: 4/6/2023

Question: On page 5 of the RFP, one of the requirements is “e. Present drafts of both documents to the City Council and evening public meeting and prepare meeting minutes.” Please clarify what is meant by “prepare meeting minutes.”

Response: When meeting with community stakeholders, consultant(s) are responsible for preparing and compiling the meeting notes. The City of Canton Department of Community Development will share minutes with public officials.

Question 7

Posted: 4/6/2023

Question: Is CCCDD able to provide a range for the estimated number of attendees for community and public meetings based on similar past meetings?

Response: Because the meetings are open to community stakeholders, we cannot guarantee an exact number. Range is 10 to 40 people.

Question 8

Posted: 4/6/2023

Question: There’s reference to “an initial evening public meeting to explain the Consolidated Plan process and present the timeline.” Please confirm if this is the public needs hearing.

Response: Consultant(s) are expected to present during the public hearing.

Question 9

Posted: 4/6/2023

Question: Will the City accept a Certificate of Insurance that does not yet include the “additional insured status”? We normally do not include this information until the award is confirmed.

Response: This is information is not needed until the award is confirmed.

Question 10

Posted: 4/6/2023

Question: Our company has bilingual staff available that can prepare documents. Please clarify the length of handouts.

Response: Community handouts will be a one-page limit.

Question 11

Posted: 4/6/2023

Question: If CCCDD is unable to post responses to questions by April 18th, can there be an extension on the proposal submission deadline?

Response: Responses will be available prior to the deadline.

Posted: 4/13/2023

Type of Addition: Addendum 1

Overview: Addendum 1

Questions submitted and answers from the City.

Deadline: 4/21/2023 4:00 PM

Documents:

Posted: 2/23/2024

Type of Addition: In Review

Posted: 4/6/2023

Question: Were there any deficiencies in your past Con Plan and what elements would you like to strengthen?

Response: The City of Canton Community Development Department is committed to a continuous improvement plan that will meet the needs of the Canton, Ohio community. The CD Department is interested in developing a 5-year consolidated plan in partnership with stakeholders that will create measurable outcomes to improve and strengthen the Canton community.

Posted: 4/6/2023

Question: What is the anticipated budget for this project?

Response: Budget is approximately $20,000.

Posted: 4/6/2023

Question: Does CCCDD require the presentations at community and public meetings be conducted in-person or can they be done virtually?

Response: Virtual meetings are available, we are required to have at least one in-person meeting.

Posted: 4/6/2023

Question: Would the five evening neighborhood meetings and interviews and/or daytime focus group meetings with community stakeholders be conducted in-person or virtual? Can these meetings be grouped together over 2 or 3 days if they need to be conducted in person?

Response: Yes, the meetings can be scheduled as virtual meetings.

Posted: 4/6/2023

Question: If in-person, would CCCDD be responsible for arranging the locations of all on-site meetings and pay for cost of facilities?

Response: For in person meetings, no costs will be charged. The City of Canton Department of Community Development will schedule the meetings using facilities with no fees.

Posted: 4/6/2023

Question: On page 5 of the RFP, one of the requirements is “e. Present drafts of both documents to the City Council and evening public meeting and prepare meeting minutes.” Please clarify what is meant by “prepare meeting minutes.”

Response: When meeting with community stakeholders, consultant(s) are responsible for preparing and compiling the meeting notes. The City of Canton Department of Community Development will share minutes with public officials.

Posted: 4/6/2023

Question: Is CCCDD able to provide a range for the estimated number of attendees for community and public meetings based on similar past meetings?

Response: Because the meetings are open to community stakeholders, we cannot guarantee an exact number. Range is 10 to 40 people.

Posted: 4/6/2023

Question: There’s reference to “an initial evening public meeting to explain the Consolidated Plan process and present the timeline.” Please confirm if this is the public needs hearing.

Response: Consultant(s) are expected to present during the public hearing.

Posted: 4/6/2023

Question: Will the City accept a Certificate of Insurance that does not yet include the “additional insured status”? We normally do not include this information until the award is confirmed.

Response: This is information is not needed until the award is confirmed.

Posted: 4/6/2023

Question: Our company has bilingual staff available that can prepare documents. Please clarify the length of handouts.

Response: Community handouts will be a one-page limit.

Posted: 4/6/2023

Question: If CCCDD is unable to post responses to questions by April 18th, can there be an extension on the proposal submission deadline?

Response: Responses will be available prior to the deadline.