Wentzville R-IV School District Sealed Solicitation

Title: Title Microsoft Engineer Staff Augmentation RFP-T-364

Deadline: 3/15/2024 10:00 AM   (UTC-06:00) Central Time (US & Canada)

Status: In Review

Solicitation Number: RFP-T-364

Description: The purpose of this Request for Proposal (RFP) is to select a partner who will provide a Microsoft Engineer Staff to augment our current network staff.  


Documents:

Documents as of 3/1/2024
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Addition 1

Posted: 3/15/2024

Type of Addition: In Review

Question 1

Posted: 3/4/2024

Question: Do we have to submit resumes for Microsoft Engineer position?

Response: Yes

Question 2

Posted: 3/5/2024

Question: Please provide us with an estimated NTE budget allocated for this contract.

Response: The budget is confidential, we are seeking bids for the Staff augmentation.

Question 3

Posted: 3/5/2024

Question: Is this an old contract or new contact?

Response: New

Question 4

Posted: 3/5/2024

Question: Is this open to all vendors or only for pre-qualified vendors?

Response: All vendors

Question 5

Posted: 3/5/2024

Question: What is the tentative start date of this engagement?

Response: As soon as possible, however Start Date will depend on the contract terms

Question 6

Posted: 3/5/2024

Question: What is the work location of the proposed candidate?

Response: Remote

Question 7

Posted: 3/5/2024

Question: Please provide the evaluation criteria for evaluating the bids for this RFP.

Response: The bids will be evaluated against the terms in the Bid Specifications

Question 8

Posted: 3/5/2024

Question: Is this a new contract or are there any incumbents? If there is an incumbent, could you please let us know the incumbent name and pricing and are the incumbents eligible to submit the proposal again?

Response: No Incumbent

Question 9

Posted: 3/5/2024

Question: Are there any pain points or issues with the current vendor(s)?

Response: Confidential

Question 10

Posted: 3/5/2024

Question: Could you please share the previous spending on this contract, if any?

Response: Confidential

Question 11

Posted: 3/5/2024

Question: How many positions were used in the previous contract?

Response: Zero

Question 12

Posted: 3/5/2024

Question: How many positions will be required per year or throughout the contract term?

Response: One

Question 13

Posted: 3/5/2024

Question: If the proposed candidates are not available at the time of award, will the agency allow us to provide replacement personnel with similar or more skill sets?

Response: Yes

Question 14

Posted: 3/5/2024

Question: Can we provide hourly rate ranges for the given positions?

Response: The specific cost per hour is required.

Question 15

Posted: 3/5/2024

Question: Is it entirely onsite work or can it be done remotely to some extent / Does the services need to be delivered onsite or is there a possibility for remote operations and performance?

Response: Remote

Question 16

Posted: 3/5/2024

Question: Do we need to submit the actual resumes for proposed candidate or can we submit the sample resume?

Response: Answered previously

Question 17

Posted: 3/5/2024

Question: How many candidate resumes can we submit?

Response: One

Question 18

Posted: 3/5/2024

Question: Could you please provide the list of holidays? Are there any mandated Paid Time Off, Vacation, etc.?

Response: This is an hourly contract only no PTO Vacation etc

Question 19

Posted: 3/5/2024

Question: What are the requirements of this RFP?

Response: The requirements are listed in the RFP

Question 20

Posted: 3/6/2024

Question: 1. Is this a re-compete RFP? If yes, could you please the name of Current Suppliers (who are currently providing services to Agency)?

Response: No it is not a re-compete

Question 21

Posted: 3/6/2024

Question: Can you please verify the fully burdened hourly rate assigned to the current consultant?

Response: There is not a current consultant

Question 22

Posted: 3/6/2024

Question: What will be the estimated annual budget for this project?

Response: Confidential

Question 23

Posted: 3/6/2024

Question: Could you please confirm if only 1 consultant is required under the resulting contract?

Response: Yes, only 1 is required

Question 24

Posted: 3/6/2024

Question: What would be the shift timings for the given position?

Response: within the 7-4pm CST M-F

Question 25

Posted: 3/6/2024

Question: Can you please provide a detailed Job descriptions for the required position?

Response: Specifications are in the RFP

Question 26

Posted: 3/6/2024

Question: Could you please confirm what all documents are required to be submitted in order to be responsive?

Response: The submission should include a price for the augmentation as stated in the RFP.

Question 27

Posted: 3/6/2024

Question: As per our understanding, we need to submit only "BIDDERS SIGNATURE AUTHORIZATION AND REFERENCES FORM" in response to the RFP. We request you to please confirm the same. If anything else apart from the respective form is required to be submitted, request you to please confirm the required documents for submission.

Response: Requirement as stated in the RFP along with pricing

Question 28

Posted: 3/6/2024

Question: There is no pricing requirement mentioned in the bid, could you please confirm if we need to submit pricing with the bid?

Response: Yes submit pricing

Question 29

Posted: 3/6/2024

Question: If pricing is required, could you please confirm if we need to submit fully burdened hourly rate for the required position?

Response: The bid should contain the full amount to be charged for the amount of time specified in the RFP

Question 30

Posted: 3/6/2024

Question: There is no pricing format or any specific form to submit the pricing in the RFP, we request you to please confirm can we submit pricing in our own format?

Response: Yes you can submit pricing in your own format

Question 31

Posted: 3/6/2024

Question: Standard General Requirements Revised 112221, on the Wentzville School District website includes "FEDERAL WORK AUTHORIZATION PROGRAM AFFIDAVIT" and "E-VERIFY". Do we need to submit the respective forms with the proposal?

Response: No, not with the bid, these documents will be required of the bid awardee

Question 32

Posted: 3/6/2024

Question: Could you please confirm how many qualified resumes do we need to submit in order to suffice the submission requirements?

Response: answered previously

Question 33

Posted: 3/6/2024

Question: Please confirm, if the consultant needs to work 100% remotely?

Response: Yes

Question 34

Posted: 3/6/2024

Question: 1. Kindly confirm the number of positions to be filled. 2. Please provide guidance on quoting our prices, considering there is no Price Schedule available in the 3-page RFP.

Response: 1 position and you can use your own format for pricing.

Question 35

Posted: 3/6/2024

Question: How many years of experience is the District looking for the Microsoft Engineer to have?

Response: 3-5 years is optimal but not required

Question 36

Posted: 3/6/2024

Question: Could the District please provide more details as to what kind of consultant they are looking for (education, years of experience, certifications, etc)?

Response: The consultant needs to be able to meet the required duties of the RFP

Question 37

Posted: 3/6/2024

Question: Is this a full time or a part time position?

Response: The RFP says 20 hours a week

Question 38

Posted: 3/6/2024

Question: Could the District please clarify if the references requested are for the consultant that will provide the services or for the firm providing the consultant?

Response: References of successful work in the past

Question 39

Posted: 3/6/2024

Question: Is the District looking for firms to recruit the requested positions or for firms to provide in-house personnel to perform the services?

Response: That is up to the winning bidder.

Question 40

Posted: 3/6/2024

Question: Can firms provide commercial references?

Response: Educational institution references are preferred

Question 41

Posted: 3/7/2024

Question: Could Wentzville School District kindly provide clarification on whether vendors are required to include Attachment STANDARD GENERAL REQUIREMENTS within their response?

Response: Yes it is required.

Question 42

Posted: 3/8/2024

Question: What are the skills required to submit Microsoft Engineer?

Response: Full working knowledge of Microsoft windows environment, Azure and iNTUNE.

Question 43

Posted: 3/8/2024

Question: Section. COMPANY REFERENCES, SUBCONTRACTING, AND WARRANTIES. "The District may request at least three (3) references, preferably Missouri educational institutions, whom you have supplied similar equipment and services. The names, titles and telephone numbers of contacts for each reference should be given. Unless you specify otherwise, District officials will be free to contact these references." Could the District please confirm whether the submission of references from Missouri educational institutions are mandatory?

Response: Not Mandatory but preferred

Question 44

Posted: 3/8/2024

Question: Any education required? What is the expected years of experience required for a candidate?

Response: Full working knowledge of Microsoft windows environment, Azure and iNTUNE.

Question 45

Posted: 3/8/2024

Question: As per page 3 of the RFP, do we need to submit candidate references or vendor references are required?

Response: Not Mandatory but preferred

Question 46

Posted: 3/8/2024

Question: Could the District please provide clarification if vendors must add financial statements within the response?

Response: Not Mandatory

Question 47

Posted: 3/8/2024

Question: Could Wentzville School District please provide clarification regarding whether there is a specific format that vendors must adhere to for their responses?

Response: No specific format

Question 48

Posted: 3/8/2024

Question: Is there any SBE/MBE/WBE goal for this solicitation?

Response: No

Question 49

Posted: 3/8/2024

Question: Is the certificate of Insurance required with the response?

Response: No

Question 50

Posted: 3/8/2024

Question: Are there scores for the evaluation criteria? If yes, could you please disclose it?

Response: There is not an scored rubric

Question 51

Posted: 3/8/2024

Question: Could Wentzville School District please confirm the required forms that must be submitted with the proposal?

Response: Submissions are to follow vendor registry guidelines.

Question 52

Posted: 3/8/2024

Question: Does Wentzville School District provide any preference to Missouri local vendors?

Response: Yes

Question 53

Posted: 3/8/2024

Question: Could Wentzville School District please grant an extension on the due date?

Response: No

Question 54

Posted: 3/8/2024

Question: Could the Wentzville School District please confirm that vendors can fill out proposal forms electronically?

Response: Bids must be submitted with requirements of Vendor Registry

Question 55

Posted: 3/8/2024

Question: Could Wentzville School District clarify if it is necessary to notarize any form? If yes, which ones?

Response: Notarized documents are not required.

Question 56

Posted: 3/8/2024

Question: Could the Wentzville School District kindly provide clarification on whether vendors are required to include only the BIDDERS SIGNATURE AUTHORIZATION AND REFERENCES FORM, pricing, and the actual resume in their submissions?

Response: The bids need to include signature, references, pricing in the bids.

Question 57

Posted: 3/8/2024

Question: Could the Wentzville School District kindly provide clarification on whether vendors are required to submit a single document containing all the forms or if each form should be submitted separately?

Response: All submissions go to the Vendor Registry all on one or separate is acceptable.

Question 58

Posted: 3/8/2024

Question: Are electronic signatures allowed?

Response: All bids must comply with vendor registry submission requirements.

Question 59

Posted: 3/8/2024

Question: What educational experience is the District looking for the consultant to have?

Response: Knowledge of microsoft networks with experience with Azure and iNTUNE.

Posted: 3/15/2024

Type of Addition: In Review

Posted: 3/4/2024

Question: Do we have to submit resumes for Microsoft Engineer position?

Response: Yes

Posted: 3/5/2024

Question: Please provide us with an estimated NTE budget allocated for this contract.

Response: The budget is confidential, we are seeking bids for the Staff augmentation.

Posted: 3/5/2024

Question: Is this an old contract or new contact?

Response: New

Posted: 3/5/2024

Question: Is this open to all vendors or only for pre-qualified vendors?

Response: All vendors

Posted: 3/5/2024

Question: What is the tentative start date of this engagement?

Response: As soon as possible, however Start Date will depend on the contract terms

Posted: 3/5/2024

Question: What is the work location of the proposed candidate?

Response: Remote

Posted: 3/5/2024

Question: Please provide the evaluation criteria for evaluating the bids for this RFP.

Response: The bids will be evaluated against the terms in the Bid Specifications

Posted: 3/5/2024

Question: Is this a new contract or are there any incumbents? If there is an incumbent, could you please let us know the incumbent name and pricing and are the incumbents eligible to submit the proposal again?

Response: No Incumbent

Posted: 3/5/2024

Question: Are there any pain points or issues with the current vendor(s)?

Response: Confidential

Posted: 3/5/2024

Question: Could you please share the previous spending on this contract, if any?

Response: Confidential

Posted: 3/5/2024

Question: How many positions were used in the previous contract?

Response: Zero

Posted: 3/5/2024

Question: How many positions will be required per year or throughout the contract term?

Response: One

Posted: 3/5/2024

Question: If the proposed candidates are not available at the time of award, will the agency allow us to provide replacement personnel with similar or more skill sets?

Response: Yes

Posted: 3/5/2024

Question: Can we provide hourly rate ranges for the given positions?

Response: The specific cost per hour is required.

Posted: 3/5/2024

Question: Is it entirely onsite work or can it be done remotely to some extent / Does the services need to be delivered onsite or is there a possibility for remote operations and performance?

Response: Remote

Posted: 3/5/2024

Question: Do we need to submit the actual resumes for proposed candidate or can we submit the sample resume?

Response: Answered previously

Posted: 3/5/2024

Question: How many candidate resumes can we submit?

Response: One

Posted: 3/5/2024

Question: Could you please provide the list of holidays? Are there any mandated Paid Time Off, Vacation, etc.?

Response: This is an hourly contract only no PTO Vacation etc

Posted: 3/5/2024

Question: What are the requirements of this RFP?

Response: The requirements are listed in the RFP

Posted: 3/6/2024

Question: 1. Is this a re-compete RFP? If yes, could you please the name of Current Suppliers (who are currently providing services to Agency)?

Response: No it is not a re-compete

Posted: 3/6/2024

Question: Can you please verify the fully burdened hourly rate assigned to the current consultant?

Response: There is not a current consultant

Posted: 3/6/2024

Question: What will be the estimated annual budget for this project?

Response: Confidential

Posted: 3/6/2024

Question: Could you please confirm if only 1 consultant is required under the resulting contract?

Response: Yes, only 1 is required

Posted: 3/6/2024

Question: What would be the shift timings for the given position?

Response: within the 7-4pm CST M-F

Posted: 3/6/2024

Question: Can you please provide a detailed Job descriptions for the required position?

Response: Specifications are in the RFP

Posted: 3/6/2024

Question: Could you please confirm what all documents are required to be submitted in order to be responsive?

Response: The submission should include a price for the augmentation as stated in the RFP.

Posted: 3/6/2024

Question: As per our understanding, we need to submit only "BIDDERS SIGNATURE AUTHORIZATION AND REFERENCES FORM" in response to the RFP. We request you to please confirm the same. If anything else apart from the respective form is required to be submitted, request you to please confirm the required documents for submission.

Response: Requirement as stated in the RFP along with pricing

Posted: 3/6/2024

Question: There is no pricing requirement mentioned in the bid, could you please confirm if we need to submit pricing with the bid?

Response: Yes submit pricing

Posted: 3/6/2024

Question: If pricing is required, could you please confirm if we need to submit fully burdened hourly rate for the required position?

Response: The bid should contain the full amount to be charged for the amount of time specified in the RFP

Posted: 3/6/2024

Question: There is no pricing format or any specific form to submit the pricing in the RFP, we request you to please confirm can we submit pricing in our own format?

Response: Yes you can submit pricing in your own format

Posted: 3/6/2024

Question: Standard General Requirements Revised 112221, on the Wentzville School District website includes "FEDERAL WORK AUTHORIZATION PROGRAM AFFIDAVIT" and "E-VERIFY". Do we need to submit the respective forms with the proposal?

Response: No, not with the bid, these documents will be required of the bid awardee

Posted: 3/6/2024

Question: Could you please confirm how many qualified resumes do we need to submit in order to suffice the submission requirements?

Response: answered previously

Posted: 3/6/2024

Question: Please confirm, if the consultant needs to work 100% remotely?

Response: Yes

Posted: 3/6/2024

Question: 1. Kindly confirm the number of positions to be filled. 2. Please provide guidance on quoting our prices, considering there is no Price Schedule available in the 3-page RFP.

Response: 1 position and you can use your own format for pricing.

Posted: 3/6/2024

Question: How many years of experience is the District looking for the Microsoft Engineer to have?

Response: 3-5 years is optimal but not required

Posted: 3/6/2024

Question: Could the District please provide more details as to what kind of consultant they are looking for (education, years of experience, certifications, etc)?

Response: The consultant needs to be able to meet the required duties of the RFP

Posted: 3/6/2024

Question: Is this a full time or a part time position?

Response: The RFP says 20 hours a week

Posted: 3/6/2024

Question: Could the District please clarify if the references requested are for the consultant that will provide the services or for the firm providing the consultant?

Response: References of successful work in the past

Posted: 3/6/2024

Question: Is the District looking for firms to recruit the requested positions or for firms to provide in-house personnel to perform the services?

Response: That is up to the winning bidder.

Posted: 3/6/2024

Question: Can firms provide commercial references?

Response: Educational institution references are preferred

Posted: 3/7/2024

Question: Could Wentzville School District kindly provide clarification on whether vendors are required to include Attachment STANDARD GENERAL REQUIREMENTS within their response?

Response: Yes it is required.

Posted: 3/8/2024

Question: What are the skills required to submit Microsoft Engineer?

Response: Full working knowledge of Microsoft windows environment, Azure and iNTUNE.

Posted: 3/8/2024

Question: Section. COMPANY REFERENCES, SUBCONTRACTING, AND WARRANTIES. "The District may request at least three (3) references, preferably Missouri educational institutions, whom you have supplied similar equipment and services. The names, titles and telephone numbers of contacts for each reference should be given. Unless you specify otherwise, District officials will be free to contact these references." Could the District please confirm whether the submission of references from Missouri educational institutions are mandatory?

Response: Not Mandatory but preferred

Posted: 3/8/2024

Question: Any education required? What is the expected years of experience required for a candidate?

Response: Full working knowledge of Microsoft windows environment, Azure and iNTUNE.

Posted: 3/8/2024

Question: As per page 3 of the RFP, do we need to submit candidate references or vendor references are required?

Response: Not Mandatory but preferred

Posted: 3/8/2024

Question: Could the District please provide clarification if vendors must add financial statements within the response?

Response: Not Mandatory

Posted: 3/8/2024

Question: Could Wentzville School District please provide clarification regarding whether there is a specific format that vendors must adhere to for their responses?

Response: No specific format

Posted: 3/8/2024

Question: Is there any SBE/MBE/WBE goal for this solicitation?

Response: No

Posted: 3/8/2024

Question: Is the certificate of Insurance required with the response?

Response: No

Posted: 3/8/2024

Question: Are there scores for the evaluation criteria? If yes, could you please disclose it?

Response: There is not an scored rubric

Posted: 3/8/2024

Question: Could Wentzville School District please confirm the required forms that must be submitted with the proposal?

Response: Submissions are to follow vendor registry guidelines.

Posted: 3/8/2024

Question: Does Wentzville School District provide any preference to Missouri local vendors?

Response: Yes

Posted: 3/8/2024

Question: Could Wentzville School District please grant an extension on the due date?

Response: No

Posted: 3/8/2024

Question: Could the Wentzville School District please confirm that vendors can fill out proposal forms electronically?

Response: Bids must be submitted with requirements of Vendor Registry

Posted: 3/8/2024

Question: Could Wentzville School District clarify if it is necessary to notarize any form? If yes, which ones?

Response: Notarized documents are not required.

Posted: 3/8/2024

Question: Could the Wentzville School District kindly provide clarification on whether vendors are required to include only the BIDDERS SIGNATURE AUTHORIZATION AND REFERENCES FORM, pricing, and the actual resume in their submissions?

Response: The bids need to include signature, references, pricing in the bids.

Posted: 3/8/2024

Question: Could the Wentzville School District kindly provide clarification on whether vendors are required to submit a single document containing all the forms or if each form should be submitted separately?

Response: All submissions go to the Vendor Registry all on one or separate is acceptable.

Posted: 3/8/2024

Question: Are electronic signatures allowed?

Response: All bids must comply with vendor registry submission requirements.

Posted: 3/8/2024

Question: What educational experience is the District looking for the consultant to have?

Response: Knowledge of microsoft networks with experience with Azure and iNTUNE.