City of Conroe Sealed Solicitation
Title: RFP 033023 - City of Conroe Website Rebuild
Deadline: 3/30/2023 2:00 PM (UTC-06:00) Central Time (US & Canada)
Status: Deadline Expired
Solicitation Number: RFP 033023
Description: City of Conroe Website Rebuild
Documents:
| Documents as of 3/10/2023 |
|---|
| RFP 033023.pdf |
Addition 1
Posted: 3/20/2023
Type of Addition: Ethics Forms
Overview: Samples of the ethics forms required.
Documents:
Question 1
Posted: 3/12/2023
Question: 1) How many non-technical content editors do you want to allow to edit the new website? 2) How many pages and documents are on the website today? 3) Would you like for Revize to migrate all the content into the new one? 4) We would like to integrate as a many Internet and Social media communication applications as possible. Can you give us any idea on the budget range for this project so we can get the proper discounts to fit your budget?
Response: 1. How many non-technical content editors do you want to allow to edit the new website? 50-100 2) How many pages and documents are on the website today? 288 Pages | 2221 Documents 3) Would you like for Revize to migrate all the content into the new one? No. Partial migration 4) We would like to integrate as a many Internet and Social media communication applications as possible. Can you give us any idea on the budget range for this project so we can get the proper discounts to fit your budget? $35,000-50,000 USD
Question 2
Posted: 3/14/2023
Question: - Will local or in-state agencies be given preference? - What Content Management System (CMS) is currently being used? - When was the website last redesigned? - How many pages of content, if any, will be migrated to the new site? - What is your "not to exceed" budget?
Response: Will local or in-state agencies be given preference? – Local or In-state preference will not be factored into the scoring system. What Content Management System (CMS) is currently being used? – Vision When was the website last redesigned? – 2017 How many pages of content, if any, will be migrated to the new site? – Less than 50 What is your "not to exceed" budget? $65,000
Question 3
Posted: 3/20/2023
Question: On page 2 of the RFP, the City mentions Agenda Management. Is Conroe looking for an Agenda Management Solution - or does the City just want to be able to manage the files for the agendas and have a central repository for the files?
Response: We would like to be able to manage the files for the agendas and have a central repository for the files
Question 4
Posted: 3/20/2023
Question: Pages 7-8 of the RFP list a variety of forms that are to be completed as part of the submission and states that sample forms are attached to the RFP, but they are not. The link provided will allow us to complete 1295 online, but I didn't see the other forms on the TEC website. Could you provide the required forms (Conflict of Interest Questionnaire, HB 89 Verification Form, SB 19 Verification Form, SB13 Verification Form, SB 252 Verification Form)?
Response: The documents are uploaded to the RFP now.
Question 5
Posted: 3/21/2023
Question: Is a citizen portal required as part of this project? Are there security requirements for a staff intranet other than basic authentication for login (with SSO in the future)?
Response: We are interested in the concept of a Citizen Portal. We are not asking for this at this time but please provide information.
Question 6
Posted: 3/21/2023
Question: Does City of Conroe currently use a software to manage activites and classes? If not, would you consider integrations to external services to provide booking management?
Response: Individual departments use 3rd party programs. The City of Conroe website will need to incorporate their programs.
Question 7
Posted: 3/21/2023
Question: Is the City of Conroe looking to change to a new job application software or looking for a CMS that can easily integrate with ApplicantPro?
Response: Not at this time, but those options can be reviewed in the near future.
Question 8
Posted: 3/21/2023
Question: Does staff information live anywhere else but within the CMS? Or will integration with a external staff directory be required as part of this project?
Response: We currently edit and manage within the CMS, however, are interested in external integration.
Question 9
Posted: 3/21/2023
Question: Will content migration be required as part of this project?
Response: Yes we will migrate content from the existing site. We estimate less than half of the current site (current stats included below) will be migrated. 554 Total Content Count 288 HTML Content (pages) 2221 Documents 28 Module Content 407 Images
Question 10
Posted: 3/27/2023
Question: For the “Activities” required feature, we noticed the City of Conroe is currently using the Active Networks solution. Can the City of Conroe clarify if the scope of this requirement is for the vendor to replace the functionality of the Active Networks solution, or if linking to Active Networks is sufficient to meet this requirement?
Response: linking to Active Networks is sufficient to meet this requirement.
Question 11
Posted: 3/27/2023
Question: Can the City of Conroe clarify the features and functionality required for the “Agenda Management” requirement? What features are expected with regards to agenda approval and to “manage agendas”. Is there an existing solution?
Response: We currently utilize AgendaQuick. We are open to view any similar program.
Question 12
Posted: 3/27/2023
Question: Regarding the requirement for allowing files up to 1GB in size, can the City provide the total number of files and the total size of all files on the existing site?
Response: We don’t have the exact file size data. We currently have 407 images (our largest files)
Question 13
Posted: 3/27/2023
Question: For the eCommerce portion, can the City confirm which payment providers the solution is required to support. Can the City confirm if they are open to other supported providers?
Response: We can not confirm the providers, however, we are using at least three separate providers with different departments. We are open to any and all potential providers.
Posted: 3/20/2023
Type of Addition: Ethics Forms
Overview: Samples of the ethics forms required.
Documents:
Posted: 3/12/2023
Question: 1) How many non-technical content editors do you want to allow to edit the new website? 2) How many pages and documents are on the website today? 3) Would you like for Revize to migrate all the content into the new one? 4) We would like to integrate as a many Internet and Social media communication applications as possible. Can you give us any idea on the budget range for this project so we can get the proper discounts to fit your budget?
Response: 1. How many non-technical content editors do you want to allow to edit the new website? 50-100 2) How many pages and documents are on the website today? 288 Pages | 2221 Documents 3) Would you like for Revize to migrate all the content into the new one? No. Partial migration 4) We would like to integrate as a many Internet and Social media communication applications as possible. Can you give us any idea on the budget range for this project so we can get the proper discounts to fit your budget? $35,000-50,000 USD
Posted: 3/14/2023
Question: - Will local or in-state agencies be given preference? - What Content Management System (CMS) is currently being used? - When was the website last redesigned? - How many pages of content, if any, will be migrated to the new site? - What is your "not to exceed" budget?
Response: Will local or in-state agencies be given preference? – Local or In-state preference will not be factored into the scoring system. What Content Management System (CMS) is currently being used? – Vision When was the website last redesigned? – 2017 How many pages of content, if any, will be migrated to the new site? – Less than 50 What is your "not to exceed" budget? $65,000
Posted: 3/20/2023
Question: On page 2 of the RFP, the City mentions Agenda Management. Is Conroe looking for an Agenda Management Solution - or does the City just want to be able to manage the files for the agendas and have a central repository for the files?
Response: We would like to be able to manage the files for the agendas and have a central repository for the files
Posted: 3/20/2023
Question: Pages 7-8 of the RFP list a variety of forms that are to be completed as part of the submission and states that sample forms are attached to the RFP, but they are not. The link provided will allow us to complete 1295 online, but I didn't see the other forms on the TEC website. Could you provide the required forms (Conflict of Interest Questionnaire, HB 89 Verification Form, SB 19 Verification Form, SB13 Verification Form, SB 252 Verification Form)?
Response: The documents are uploaded to the RFP now.
Posted: 3/21/2023
Question: Is a citizen portal required as part of this project? Are there security requirements for a staff intranet other than basic authentication for login (with SSO in the future)?
Response: We are interested in the concept of a Citizen Portal. We are not asking for this at this time but please provide information.
Posted: 3/21/2023
Question: Does City of Conroe currently use a software to manage activites and classes? If not, would you consider integrations to external services to provide booking management?
Response: Individual departments use 3rd party programs. The City of Conroe website will need to incorporate their programs.
Posted: 3/21/2023
Question: Is the City of Conroe looking to change to a new job application software or looking for a CMS that can easily integrate with ApplicantPro?
Response: Not at this time, but those options can be reviewed in the near future.
Posted: 3/21/2023
Question: Does staff information live anywhere else but within the CMS? Or will integration with a external staff directory be required as part of this project?
Response: We currently edit and manage within the CMS, however, are interested in external integration.
Posted: 3/21/2023
Question: Will content migration be required as part of this project?
Response: Yes we will migrate content from the existing site. We estimate less than half of the current site (current stats included below) will be migrated. 554 Total Content Count 288 HTML Content (pages) 2221 Documents 28 Module Content 407 Images
Posted: 3/27/2023
Question: For the “Activities” required feature, we noticed the City of Conroe is currently using the Active Networks solution. Can the City of Conroe clarify if the scope of this requirement is for the vendor to replace the functionality of the Active Networks solution, or if linking to Active Networks is sufficient to meet this requirement?
Response: linking to Active Networks is sufficient to meet this requirement.
Posted: 3/27/2023
Question: Can the City of Conroe clarify the features and functionality required for the “Agenda Management” requirement? What features are expected with regards to agenda approval and to “manage agendas”. Is there an existing solution?
Response: We currently utilize AgendaQuick. We are open to view any similar program.
Posted: 3/27/2023
Question: Regarding the requirement for allowing files up to 1GB in size, can the City provide the total number of files and the total size of all files on the existing site?
Response: We don’t have the exact file size data. We currently have 407 images (our largest files)
Posted: 3/27/2023
Question: For the eCommerce portion, can the City confirm which payment providers the solution is required to support. Can the City confirm if they are open to other supported providers?
Response: We can not confirm the providers, however, we are using at least three separate providers with different departments. We are open to any and all potential providers.