Arlington County Government Sealed Solicitation
Title: 20-188-ITB: Community Planning and Housing Department (CPHD) Inspection Services Division (ISD) and Zoning Division Uniforms
Deadline: 7/15/2020 1:00 PM (UTC-05:00) Eastern Time (US & Canada)
Status:
Solicitation Number: 20-188-ITB
Description: Arlington County is seeking bids from qualified Bidders for the provision of uniforms and apparel.
Documents:
| Documents as of 5/4/2020 |
|---|
| 20-188-ITB CPHD ISD and Zoning Uniforms Final..pdf |
| 20-188-ITB CPHD ISD and Zoning Uniforms Bid Form.pdf |
| 20-188-ITB Attachment A.xlsx |
| Attachment B.pdf |
Addition 1
Posted: 5/29/2020
Type of Addition: Addendum 1
Overview: ITB Extension
Deadline: 6/22/2020 1:00 PM
Solicitation #: 20-188-ITB
Documents:
Addition 2
Posted: 6/19/2020
Type of Addition: Addendum 2
Overview: Please see Addendum 2 for solicitation changes and revision of Attachment A.
Deadline: 7/15/2020 1:00 PM
Documents:
Addition 3
Posted: 7/15/2020
Type of Addition: No Submissions
Documents:
Addition 4
Posted: 7/23/2020
Type of Addition: Cancellation Information
Overview: Please see no submission received notice
Addition 5
Posted: 7/23/2020
Type of Addition: No Submissions
Question 1
Posted: 6/8/2020
Question: The Excel spreadsheet does not allow for upcharges when the garment size is XXL and above or talls. Is it possible to have that added to the spreadsheet? And do you have an estimate for how many employees will need those sizes?
Response: Please see Addendum 2 for response.
Question 2
Posted: 6/8/2020
Question: The Excel spreadsheet does not have a field for logo setup charges. How should that be incorporated into the bid? Can a field be added on the spreadsheet?
Response: Please see Addendum 2 for response.
Question 3
Posted: 6/8/2020
Question: Can a field for part numbers be added on the Excel sheet?
Response: Please see Addendum 2 for response.
Question 4
Posted: 6/8/2020
Question: Section II A States that the contract term is for up to five years. Does this bid require the quoted prices to be honored for five years?
Response: Please see Addendum 2 for response.
Question 5
Posted: 6/8/2020
Question: Is there an estimate for how many garments of the estimated quantity would be ordered shortly after the bid is awarded, and how many would be needed in smaller increments over time?
Response: Please see Addendum 2 for response.
Question 6
Posted: 6/8/2020
Question: II Specifications B 5 States that the quote should have items quoted FOB destination with freight included, but II B 12 states that it should be added to the spreadsheet. I assume section 12 governs the bid, but can you confirm?
Response: Please see Addendum 2 for response.
Question 7
Posted: 6/8/2020
Question: II Specifications B 1 G States that all order and invoice discrepancies must be resolved within 5 business days of receipt of notification from the county. Does this mean that they must be resolved to resolution with reasonable time allowed to deliver any product, or does this mean that the county expects replacement garments within five days? Is there a way to note that we would not be able to commit to that in our bid?
Response: Please see Addendum 2 for response.
Question 8
Posted: 6/8/2020
Question: II Specifications B f States that product should be delivered within seven (7) days after the receipt of order. Unfortunately, product availability and turn times, particularly for Lands End, is out of control and seven (7) days is not an attainable turn time (particularly when shipment times are added in). Is there a way to note what our typical turn times are when submitting the bid and to have it incorporated into the contract if awarded?
Response: Please see Addendum 2 for response.
Question 9
Posted: 6/8/2020
Question: II Specifications B 1 Catalogs. If a manufacturer or vendor does not have a hard copy catalog, will online suffice? Or if the purchasing agent requires hard copy and it is unavailable would we be in breach of contract?
Response: Please see Addendum 2 for response.
Posted: 5/29/2020
Type of Addition: Addendum 1
Overview: ITB Extension
Deadline: 6/22/2020 1:00 PM
Solicitation #: 20-188-ITB
Documents:
Posted: 6/19/2020
Type of Addition: Addendum 2
Overview: Please see Addendum 2 for solicitation changes and revision of Attachment A.
Deadline: 7/15/2020 1:00 PM
Documents:
Posted: 7/23/2020
Type of Addition: Cancellation Information
Overview: Please see no submission received notice
Posted: 7/23/2020
Type of Addition: No Submissions
Posted: 6/8/2020
Question: The Excel spreadsheet does not allow for upcharges when the garment size is XXL and above or talls. Is it possible to have that added to the spreadsheet? And do you have an estimate for how many employees will need those sizes?
Response: Please see Addendum 2 for response.
Posted: 6/8/2020
Question: The Excel spreadsheet does not have a field for logo setup charges. How should that be incorporated into the bid? Can a field be added on the spreadsheet?
Response: Please see Addendum 2 for response.
Posted: 6/8/2020
Question: Can a field for part numbers be added on the Excel sheet?
Response: Please see Addendum 2 for response.
Posted: 6/8/2020
Question: Section II A States that the contract term is for up to five years. Does this bid require the quoted prices to be honored for five years?
Response: Please see Addendum 2 for response.
Posted: 6/8/2020
Question: Is there an estimate for how many garments of the estimated quantity would be ordered shortly after the bid is awarded, and how many would be needed in smaller increments over time?
Response: Please see Addendum 2 for response.
Posted: 6/8/2020
Question: II Specifications B 5 States that the quote should have items quoted FOB destination with freight included, but II B 12 states that it should be added to the spreadsheet. I assume section 12 governs the bid, but can you confirm?
Response: Please see Addendum 2 for response.
Posted: 6/8/2020
Question: II Specifications B 1 G States that all order and invoice discrepancies must be resolved within 5 business days of receipt of notification from the county. Does this mean that they must be resolved to resolution with reasonable time allowed to deliver any product, or does this mean that the county expects replacement garments within five days? Is there a way to note that we would not be able to commit to that in our bid?
Response: Please see Addendum 2 for response.
Posted: 6/8/2020
Question: II Specifications B f States that product should be delivered within seven (7) days after the receipt of order. Unfortunately, product availability and turn times, particularly for Lands End, is out of control and seven (7) days is not an attainable turn time (particularly when shipment times are added in). Is there a way to note what our typical turn times are when submitting the bid and to have it incorporated into the contract if awarded?
Response: Please see Addendum 2 for response.
Posted: 6/8/2020
Question: II Specifications B 1 Catalogs. If a manufacturer or vendor does not have a hard copy catalog, will online suffice? Or if the purchasing agent requires hard copy and it is unavailable would we be in breach of contract?
Response: Please see Addendum 2 for response.