Title: RFP Barton County Road & Bridge Sewer Line Replacement (050521)

Deadline: 5/21/2021 2:00 PM   (UTC-06:00) Central Time (US & Canada)

Status: Awarded

Description:

May 6^th, 2021

Request for Proposals (RFP)

For: Barton County Road & Bridge Sewer Line Replacement

Submission deadline: May 21^st 2021 – 2 p.m.

Deadline for final submission of questions: May 17, 2021

No interpretation of the meaning of the Bid Documents (drawings, specifications, et. al.) will be made to any bidder. Questions may be submitted, in written form, to:

Darren Williams

County Works Director

2401 7^th Street

620-793-1816

emailed to dwilliams@bartoncounty.org

Questions will be answered within 2 business days via email with a return reply acknowledging receipt of the email requested. Questions and answers will be shared with all bidders.

Introduction

Barton County Road & Bridge, (Owner) invites proposals for the installation of 4” PVC Sewer Line in the Road and Bridge Shop and Yard.

Submission Procedure

Proposals conforming to the requirements set out below must be received by Barton County via US mail or courier to Barton County Clerk, 1400 Main Street, Rm 202, Great Bend KS 67530 no later than the deadline given above. Proposals must state that they are valid for a period of at least ninety (90) days from the closing deadline. Physical proposals must be submitted in sealed opaque envelope and marked, [Barton County Road & Bridge Sewer Line Replacement]. Barton County reserves the right to waive irregularities and to reject any or all bids.  This project will be sales tax exempt.

Barton County may consider informal any bid not prepared and/or not submitted in accordance with the provisions hereof and may waive any informalities or reject any and all bids. Any bid may be withdrawn prior to the above scheduled time for the opening of bids or authorized postponement thereof. Any bid received after the time and date specified shall not be considered. Bids submitted after the closing date and time will be returned to the bidder unopened. No bidder may withdraw a bid within sixty (60) days after the actual date of the opening thereof.

Modification of Bids

Modifications to bids already submitted will be allowed if submitted in writing prior to the time fixed in the Request for Proposals. Modifications shall be submitted as such and shall not reveal the total amount of either the original or revised bids.

Opening, Evaluation and Contracting

Proposals may be opened by Barton County at any time after the submission deadline. All proposals satisfying the requirements of this Request for Proposals will be evaluated to establish which of the offerors best fulfills the needs of Barton County and this project. Barton County anticipates entering into a contract with this/these offeror(s) to execute the proposed work. This Request for Proposals, however, does not commit Barton County to award a contract, to pay any costs incurred in the preparation of a proposal or to contract for the goods and/or services offered. Barton County reserves the right to accept or reject any or all proposals received as a result of this request, or to cancel this Request for Proposals, if it is in the best interests of Barton County to do so. The successful vendor will be required to sign a form provided by the County’s insurance carrier that the vendor is an independent contractor and not an employee of Barton County. The decision of Barton County shall be final.

Project Completion

The Project is to be completed on or before June 11^th 2021.  In the event that the project is not completed on or before June 11^th 2021, Barton County reserves the right to terminate the contract and hire others to complete the project.

Proposal Contents

Proposals, together with letters of transmittal, should include the bidder’s description of the work that would be performed and the following information:

• The name of the person in your firm who would be the official contact person for any contractual relationship.

• A schedule for the work, including the range of start dates to which your firm is prepared to commit and anticipated completion dates.

• Proof of insurance.

• Email address of contact person.

• List of subcontractors the bidder intends to use.

• Proof of insurance of any subcontractor the bidder intends to use.

PROPOSED SCOPE OF WORK:

Install 160’ ft. of 4” PVC Sewer Line Pipe from Pit in the shop out to the Manhole by the Wash Bay. That will include 2- 45 degrees turns, 1 cleanout outside the shop, and tie in to the Manhole. Install 180’ ft. of 4” PVC Sewer Line Pipe from Bathroom inside the shop to Manhole by the Wash Bay. That run will include 2 cleanouts, also install new drain and trap by ice machine in the shop. Contractor may have to core drill through the footings under the shop wall.

The County will remove all concrete and dig the trench and backfill and replace all excavation.

For each of these elements, the Contractor must perform “The Work” as listed in this document. Barton County will be operating as Project Manager and Coordinator for the work.  Bidders are encouraged to visit 2401 7^th Street and inspect the project.

Engineering/Permitting

The Contractor is solely responsible to apply, pay for and obtain all permits if they are required for this project including not limited to: Building and Trade permits for hauling equipment and any and all other City, State and Federal permits required for the execution of this contract.

Warranty

The Contractor must warranty all products, work and services provided for a period of one year after the punch list is completed. The Contractor must turn over all equipment warranties to Barton County.

Other Work

If a bidder has identified a scope of work not listed in either the section called “The Work,” nor in “Proposed Scope of Work” that the bidder feels is required to complete the project, then the bidder should assume that scope falls within the bidder’s responsibilities. Any work identified as such must be listed and described separately in the Request for Proposals response and detailed estimates of costs provided.

Documents:

• All
• Additions