City of Conroe Sealed Solicitation

Title: AUDIT SERVICES

Deadline: 8/14/2025 10:00 AM   (UTC-06:00) Central Time (US & Canada)

Status: Deadline Expired

Solicitation Number: CC2025-2026

Description: The City of Conroe, Texas seeks responses to this Request for Qualifications (RFQ) from qualified and experienced public accounting firms whose principal officers are independent certified public accountants. The objectives of this RFQ are: (1) to obtain audit services for performance of the City's annual financial audit and single audit of state and federal grants for the three fiscal years beginning October 1, 2025, and ending September 30, 2028 (with an option to renew for three years), and (2) to obtain other related services as stated herein.

Pre-Bid Meeting Date: 7/30/2025 2:00 PM

Pre-Bid Meeting Details: Please sign up if you plan to attend the pre-bid meeting.City Council Chambers, 300 West Davis, Conroe TX 77301

Documents:

Documents as of 7/17/2025
City_of_Conroe_Audit_RFQ.pdf
Addition 1

Posted: 8/1/2025

Type of Addition: Addendum

Overview: Questions and answers..

Solicitation #: CC2025-2026

Documents:

Question 1

Posted: 7/29/2025

Question: 1. What were the fees for the prior year audits: City of Conroe; Single Audit – Federal; Single Audit – State?

Response: The prior year audit service fees totaled $97,000.

Question 2

Posted: 7/29/2025

Question: 2. Does the City anticipate/plan for any significant changes in accounting software during the contract period?

Response: No.

Question 3

Posted: 7/30/2025

Question: 1. Can you clarify what fiscal years should be included in the proposal? a. Page 5 of the RFQ says the audit will be for fiscal years beginning October 1, 2025 and ending September 30, 2028 with an option to renew for three years - so this would be FY26, 27, 28 then the renewal options in FY29, 30, and 31. b. Page 11 says the contract will be a three-year contract with the option to renew for a fourth and fifth year. c. Page 13 says the City is requesting responses for fiscal years ending September 30, 2025, 2026, 2027 and two options to renew.

Response: See Addendum 1

Question 4

Posted: 7/30/2025

Question: Is the ACFR to be prepared by the auditor or the City?

Response: See Addendum 1

Question 5

Posted: 7/30/2025

Question: Will the federal and state single audit report included in the ACFR or issued separately?

Response: See Addendum 1

Question 6

Posted: 7/30/2025

Question: If the City prepares the ACFR, what software does the City use?

Response: See Addendum 1

Question 7

Posted: 7/30/2025

Question: What were the audit fees for FY 2024 and 2023? Does the audit fee amount include any overrun billings?

Response: See Addendum 1

Question 8

Posted: 7/30/2025

Question: Did the current auditors do interim testing? How long were the auditors generally on-site?

Response: See Addendum 1

Question 9

Posted: 7/30/2025

Question: In the current audit being done on-site, remote, or a hybrid?

Response: See Addendum 1

Question 10

Posted: 7/30/2025

Question: What is the reason for issuing an RFP?

Response: See Addendum 1

Question 11

Posted: 7/30/2025

Question: Is there a mandatory rotation requirement?

Response: See Addendum 1

Question 12

Posted: 7/30/2025

Question: Are the current auditors eligible to submit a proposal?

Response: See Addendum 1

Question 13

Posted: 7/30/2025

Question: How long have the current auditors been the auditors for the City?

Response: See Addendum 1

Question 14

Posted: 7/30/2025

Question: In what areas can your auditor create added value?

Response: See Addendum 1

Question 15

Posted: 7/30/2025

Question: Are there any areas within the audit or the City’s operations that impact the audit that is of special concern to management?

Response: See Addendum 1

Question 16

Posted: 7/30/2025

Question: Is the transition to a new auditor a concern? If so, why? What would lessen your concern?

Response: See Addendum 1

Question 17

Posted: 7/30/2025

Question: May we obtain a copy of the 2024 internal control letter (management letter) if available

Response: See Addendum 1

Question 18

Posted: 7/30/2025

Question: If an internal control letter is not available, were there any material weaknesses or significant deficiencies identified? If so, in what areas?

Response: See Addendum 1

Question 19

Posted: 7/30/2025

Question: How would you describe the City’s internal control environment?

Response: See Addendum 1

Question 20

Posted: 7/30/2025

Question: Do you anticipate the level of federal and state funding for the City to be different for FY 2025?

Response: See Addendum 1

Question 21

Posted: 7/30/2025

Question: Were there any significant findings in the single audit?

Response: See Addendum 1

Question 22

Posted: 7/30/2025

Question: What was the nature and magnitude of any audit adjustments for the FY 2024 audit?

Response: See Addendum 1

Question 23

Posted: 7/30/2025

Question: What are the most significant challenges faced during the FY 2024 audit, if any?

Response: See Addendum 1

Question 24

Posted: 7/30/2025

Question: Are the City’s financial systems integrated? Is the integration automated or manual?

Response: See Addendum 1

Question 25

Posted: 7/30/2025

Question: What is the expected timing of the audit, interim and final?

Response: See Addendum 1

Posted: 8/1/2025

Type of Addition: Addendum

Overview: Questions and answers..

Solicitation #: CC2025-2026

Documents:

Posted: 7/29/2025

Question: 1. What were the fees for the prior year audits: City of Conroe; Single Audit – Federal; Single Audit – State?

Response: The prior year audit service fees totaled $97,000.

Posted: 7/29/2025

Question: 2. Does the City anticipate/plan for any significant changes in accounting software during the contract period?

Response: No.

Posted: 7/30/2025

Question: 1. Can you clarify what fiscal years should be included in the proposal? a. Page 5 of the RFQ says the audit will be for fiscal years beginning October 1, 2025 and ending September 30, 2028 with an option to renew for three years - so this would be FY26, 27, 28 then the renewal options in FY29, 30, and 31. b. Page 11 says the contract will be a three-year contract with the option to renew for a fourth and fifth year. c. Page 13 says the City is requesting responses for fiscal years ending September 30, 2025, 2026, 2027 and two options to renew.

Response: See Addendum 1

Posted: 7/30/2025

Question: Is the ACFR to be prepared by the auditor or the City?

Response: See Addendum 1

Posted: 7/30/2025

Question: Will the federal and state single audit report included in the ACFR or issued separately?

Response: See Addendum 1

Posted: 7/30/2025

Question: If the City prepares the ACFR, what software does the City use?

Response: See Addendum 1

Posted: 7/30/2025

Question: What were the audit fees for FY 2024 and 2023? Does the audit fee amount include any overrun billings?

Response: See Addendum 1

Posted: 7/30/2025

Question: Did the current auditors do interim testing? How long were the auditors generally on-site?

Response: See Addendum 1

Posted: 7/30/2025

Question: In the current audit being done on-site, remote, or a hybrid?

Response: See Addendum 1

Posted: 7/30/2025

Question: What is the reason for issuing an RFP?

Response: See Addendum 1

Posted: 7/30/2025

Question: Is there a mandatory rotation requirement?

Response: See Addendum 1

Posted: 7/30/2025

Question: Are the current auditors eligible to submit a proposal?

Response: See Addendum 1

Posted: 7/30/2025

Question: How long have the current auditors been the auditors for the City?

Response: See Addendum 1

Posted: 7/30/2025

Question: In what areas can your auditor create added value?

Response: See Addendum 1

Posted: 7/30/2025

Question: Are there any areas within the audit or the City’s operations that impact the audit that is of special concern to management?

Response: See Addendum 1

Posted: 7/30/2025

Question: Is the transition to a new auditor a concern? If so, why? What would lessen your concern?

Response: See Addendum 1

Posted: 7/30/2025

Question: May we obtain a copy of the 2024 internal control letter (management letter) if available

Response: See Addendum 1

Posted: 7/30/2025

Question: If an internal control letter is not available, were there any material weaknesses or significant deficiencies identified? If so, in what areas?

Response: See Addendum 1

Posted: 7/30/2025

Question: How would you describe the City’s internal control environment?

Response: See Addendum 1

Posted: 7/30/2025

Question: Do you anticipate the level of federal and state funding for the City to be different for FY 2025?

Response: See Addendum 1

Posted: 7/30/2025

Question: Were there any significant findings in the single audit?

Response: See Addendum 1

Posted: 7/30/2025

Question: What was the nature and magnitude of any audit adjustments for the FY 2024 audit?

Response: See Addendum 1

Posted: 7/30/2025

Question: What are the most significant challenges faced during the FY 2024 audit, if any?

Response: See Addendum 1

Posted: 7/30/2025

Question: Are the City’s financial systems integrated? Is the integration automated or manual?

Response: See Addendum 1

Posted: 7/30/2025

Question: What is the expected timing of the audit, interim and final?

Response: See Addendum 1